2014 Tri-State Fall Conference Presented by Yvonne Davis and Julie Lindenmeier.

Slides:



Advertisements
Similar presentations
Return of Title IV Funds FASFAA Region V Workshop April 1, 2011
Advertisements

State Grant Return of Funds Policy for Withdrawing Students SEAA-Administered State-Funded Grant Programs November, 2013 NCASFAA Cherokee, North Carolina.
New Aid Officer Training Return to Title IV (R2T4) Patrick Harris Athens Technical College.
October 20 and 21, 2014 Faculty Meeting. Dr. Brantley Briley President WELCOME.
© 2013 Cooley LLP, Five Palo Alto Square, 3000 El Camino Real, Palo Alto, CA The content of this packet is an introduction to Cooley LLP’s capabilities.
National Association of Student Financial Aid Administrators The following is a presentation prepared for: MASFAA Indianapolis, IN October 6 – 9, 2013.
1 ILASFAA 2008 Annual Conference Federal Student Aid Compliance: How Does Your Institution Score? Quiz yourself on some of the subtle points of FSA regulations.
The Office of Financial Aid McAllen Phone Number: Website:
Tracking Unofficial Withdrawals. Wednesday, November 7, :00-3:00 Palm Garden Ballroom E 2013 WASFAA Conference2.
Navigating R2T4 MASFAA November 16, 2006 Allene Begley Curto, Springfield College Thomas Threlkeld, US ED.
RETURN OF TITLE IV AID REGULATORY CHANGES 34 CFR Final Regulation Published October 29, 2010 OASFAA Dublin, OH May 24, 2011.
Presented by: Amy Capps University of Utah.  When one or more courses in an academic program do not span the entire length of a payment period or period.
National Association of Student Financial Aid Administrators The following is a presentation prepared for: ILASFAA Springfield, IL April 1 – 4, 2014.
Photo or Art Optional R2T4 – Return of Title IV Funds VASFAA – May 2014 Laurie Owens, Director of Financial Aid.
Janie Burns University Financial Aid Director. Notice of Intent NOTICE OF INTENT Name:_________________________________ Last 4 of SSN: XXX-XX-_______.
RAWR……or R2T4 Crystal Bruntz Director of Financial Aid Avila University.
Return of Title IV funds Sandra Cronin Senior Associate Director Point Park University.
Compliance Concerns: R2T Spring Conference WASFAA Federal Issues Committee Susan Johnson, UW-Whitewater Kristina Klemens, UW-Parkside Julie Waldvogel-Leitner,
Summer Faculty-led Programs STUDY ABROAD ONLINE PRE-DEPARTURE ORIENTATION MODULE.
TASFAA New Aid Officers Workshop Kevin Campbell Training Officer United States Department of Education 1.
RETURN OF TITLE IV FUNDS Vicki Kucera November 1, 2013 NeASFAA Support Staff Workshop.
Navigating R2T4 NHASFAA 2012 Allene Begley Curto Springfield College.
R2T4: Basics and Beyond LASFAA 2009 Fall Conference Current as of October 2009 ©2009 Texas Guaranteed Student Loan Corporation To order additional.
Return of Title IV PASFAA SPRING TRAINING 2015 PRESENTED BY: JANET MCLAUGHLIN (WEST) AND LINDA ROSS (EAST)
TASFAA Conference 2014 Dianne Cox, UTC Jeanne Hinchee, Chattanooga State Based on NASFAA Fall 2013 Training Compliance and Campus Collaboration – R2T4.
Can’t We All Just Get Along Michael Hague University of Michigan.
2015 PACE/USO TDN Conference Angela Smith, Training Officer U.S. Department of Education Return of Title IV Funds – The Basics.
State Grant Return of Funds Policy for Withdrawing Students SEAA-Administered State-Funded Grant Programs April, 2013.
Financial Aid 101. Step 1: Apply Apply for Financial Aid by completing a Free Application for Federal Student Aid (FAFSA) Make sure to include the Title.
Maymester Abroad Programs STUDY ABROAD ONLINE PRE-DEPARTURE ORIENTATION MODULE.
Session #29 Foreign Schools R2T4 Greg Martin Byron Scott U.S. Department of Education.
Return of Title IV Funds R2T4 NYSFAAA REGION VII PRESENTER DEBRA HANSEN STONY BROOK UNIVERSITY.
2 Session 102 The Return of Title IV Funds 3 Your presenters are Wendy Macias Philip Aaronson
U.S. Department of Education 2012 Fall Webinar Training Series Return of Title IV Funds: Modules.
National Association of Student Financial Aid Administrators Presents… John Kolotos Carney McCullough US Department of Education CASH MANAGEMENT Current.
Undergraduate Resident Registration Student Orientation.
Return of Title IV Funds: Solving the Mystery Ann Marie Gruber Lakeland Community College
LASFAA R2T4 : Modules and Terms October 8, 2014 Kevin Campbell Training Officer United States Department of Education.
MASFAA 2013 October 6 th – 9 th, 2013 Indianapolis, Indiana Return of Title IV Funds Jamie A. Malone U.S. Department of Education.
Return to Title IV: Are Your Withdrawals Passing the Compliance Test? Presented By: Vanessa M. Fulton Georgia Institute of Technology.
National Association of Student Financial Aid Administrators Presents … © NASFAA 2011 Return of Title IV Funds.
Return of Title IV Funds (With Changes from HERA) Higher Education Reconciliation Act of 2005 (P. L ) Brian Kerrigan Dan Klock Session 11.
Uncovering the Hidden Liabilities in Your Office MASFAA Conference 2008 November 19, 2008 Kimberly TibbettsJean Ricker VP for ComplianceFinancial Aid Manager.
National Association of Student Financial Aid Administrators Presents… © NASFAA 2006 Return of Title IV Funds Module 12.
U.S. Department of Education Office of Postsecondary Education Return of Title IV funds NASFAA Conference July 2000.
Session #17Session 17 a RETURN OF TITLE IV FUNDS - back to the basics.
What You Should Know About Financial Aid and TOPS
Cash Management Notifications And Authorizations.
Session 45 - Tribal Colleges: The Basics 1 Tribal Colleges: The Basics Return of Title IV Funds R2T4 Deborah Tarpley Department of Education, Region VIII.
Return of Title IV Funds With Changes from the Higher Education Reconciliation Act (HERA) of 2005 Public Law Dan Klock Federal Student Aid.
Return of Title IV (R2T4) The basics of R2T4 plus a look at the rules for programs offered in modules.
Satisfactory Academic Progress To be eligible for FSA funds, a student must make Satisfactory Academic Progress, and your school must have a reasonable.
DOLLARS & $ENSE Financial Aid. FORMS TO COMPLETE Free Application for Federal Student Aid (FAFSA) Completed online at Based upon 2012.
CBS Financial Aid Orientation Staff ShaToi Newell, Financial Aid Advisor Services Financial aid awarding Federal.
TASFAA New Aid Officers Workshop Kevin Campbell Training Officer United States Department of Education 1.
National Association of Student Financial Aid Administrators Presents … © 2015 NASFAA Return of Title IV Funds Module 12.
Demystifying R2T4 for programs offered in modules.
Financial Aid Puzzle.
2016–17 Return of Title IV Funds A NASFAA Authorized Event Presented by [Name of Presenter/Association] [Location] [Date], 2016.
It’s Time to Light the Lights 2016 ILASFAA Annual Conference
Financial aid overview
Return of Title IV Funds A NASFAA Authorized Event Presented by [Name of Presenter/Association] [Location] [Date], 2017.
Assistant Director of Financial Aid
R2T4: Return of Title IV Funds
MASFAA Conference November , 2015
Administering Adds, Drops, and Withdrawals
Associate Director of Financial Aid
R2T4 for Modular Based Programs
What Faculty Advisors and Deans Need to Know About Financial Aid
Pell: It’s Complicated!
Presentation transcript:

2014 Tri-State Fall Conference Presented by Yvonne Davis and Julie Lindenmeier

 Best known as UMUC, our headquarters are located in Adelphi, MD, but our students and course offerings are worldwide.  We have campuses in Europe and Asia and offer face-to-face courses in those locations as well as on military bases throughout the world.

 In addition to face-to-face classes, we are a comprehensive virtual university teaching on- line and hybrid courses on a variety of schedules and paces.  UMUC is standard semester with modules.  Our undergraduate program has 11 modules  Our graduate program has 6 modules.

Undergraduate schedule

 Projected volume  Modified our administrative computing system to collect students certification of intent to return  Redesigned process and all queries  Hired additional staff  Worldwide trainings (students and staff)

Designed queries to determine the impact. We projected a 700% increase in calculations. It’s actually been a 2000% increase.

 A modification was designed to allow students to certify their return when they changed their enrollment.

If the student has any future enrollment the classes are listed.

 Our queries are based on our modification. Weekly queries are run and distributed to the team.

 Assistant Director of R2T4  9 Financial Aid Accountants  Review all scenarios and respond to student inquiries.

 Extensive training to Financial Aid staff, external call centers, students, faculty, academic advisors.  Retraining and reminders!

Welcome to the Wonderful Land of Return of Title IV Funds

  Mailings  Website  Student portal  FA TV Custom Video

 Weekly reviews  Review a sample from each Financial Aid Accountant  Provide feedback  Monthly accuracy rate

R2T4 is short for Return of Title IV Funds: Federal student financial aid is awarded under the assumption that students will be enrolled for a specified period of time, such as a semester. When students receive these funds but do not complete enrollment as expected, the Financial Aid Office is required to determine if they have completed more than 60% of the enrollment period. Financial Aid Offices must perform “Return of Title IV Funds” calculations any time a student terminates their enrollment (withdraws, drops, or stops participating in classes) before the end of the semester and do not certify their intent to return in another session within the semester.

Students earn Title IV aid through attendance in the payment period or period of enrollment. The % of aid that the student earns is = to the % of the payment period/period of enrollment that the student completes. If the school has disbursed more aid than the student has earned, money must be returned to the Title IV programs. If the school has disbursed less aid than the student has earned, the student is due a post-withdrawal disbursement. The school must complete the R2T4 calculation in order to determine which of these scenarios is applicable when a student withdraws or otherwise ceases attendance in all of his/her classes.

Two main deadlines impact most Return of Title IV Funds calculations: 1. The 45-day timeframe for the Return of Funds. So, when an institution corrects a Return of Title IV Funds calculation, and, as a result, returns funds after the 45-day deadline, it is a late return. 2. The 30-day required notification of the need for authorization to make a Post-withdrawal disbursement of Title IV Loan funds. When the school makes a correction and notifies the borrower later than 30 days after the date of the institution’s determination that the student withdrew of the need for authorization to make any loan Post-withdrawal disbursement of Title IV loan funds, the school has violated that deadline. *Any action taken after a deadline, even a correction, is a violation of the deadline requirement.

 Official Withdrawal from one or all classes with no certification of intent to return  Official Withdrawal from one or all classes with certification of intent to return  Unofficial Withdrawal  Dropping or Failing to begin classes prior to the start date while not enrolled in any other classes  Dropping/Adding a new class after completing a module  Withdrawing, or Failing to participate in one or more classes while actively attending other classes

Any time a student makes one of these changes to their enrollment, we need to review the student’s record to determine if we need to calculate their Financial Aid eligibility for Federal loans and/or grants. The review for Return of Title IV funds may result in:  Loss of a portion or all Federal Aid  Post Withdrawal Disbursement (PWD)  A re-calculation of Campus-Based aid

 Once your office determines that funds must be returned to the Title IV program, schools return the funds to the Department of Education on behalf of the student.  This is why the student owes the school a balance following the return of Title IV Funds.  Overpayments.

 QUESTION 1:  After beginning attendance in the payment period or period of enrollment, did the student cease to attend or fail to begin attendance in a course he or she was scheduled to attend?  If the answer is no, this is not a withdrawal.  If the answer is yes, go to question 2. TRANSLATION:  Has the student Dropped, Officially Withdrawn, or Unofficially Withdrawn?

 Question 2:  When the student ceased to attend or failed to begin attendance in a course he or she was scheduled to attend, was the student attending any other courses?  If the answer is yes, this is not a withdrawal. However, a re-calculation of Campus-Based aid may be required.  If the answer is no, go to question 3. TRANSLATION: Was the class in question the LAST ACTIVE ENROLLMENT FOR THE STUDENT?

 Question 3  Did the student confirm attendance in a course in a module beginning later in the period?  If the answer is yes, this is not a withdrawal, unless the student does not return.  If the answer is no, this is a withdrawal. TRANSLATION: Has the student given written notice that they will rreturn by a specified date?

We use reports delivered from our Learning Management System.

 Determine if R2T4 or other adjustment is required.  If an R2T4 calculation is required, we calculate the student within PeopleSoft.  If an R2T4 calculation is not required, we will adjust Pell according to their enrollment change.

the Department of Education’s R2T4 worksheet:

 Sometimes we determine the student is eligible for federal aid AFTER they have already withdrawn.  In these cases we are required to offer the student a Post Withdrawal Disbursement.  For Pell grants, we do not need the student’s permission to disburse.  For loans: the student has 15 days to accept/decline.  If they accept it we will disburse the aid.  If they do not accept within the given deadline, we will cancel the aid and send them a notification.

 School must provide to prospective and current students:  Any refund policy with which the school must comply.  The school’s tuition refund policy.  Requirements for treatment of Title IV funds after withdrawal.  Procedures for official withdrawal  Office(s) accepting official withdrawal notices

 Every Friday we run the R2T4 queries to identify new students to review.  Generally we try to have the students reviewed within 5-7 business days from the date of the last enrollment change.  At the end of each session most of the official or unofficial withdrawal grades are posted. During this time our turn-around timeframe might be a little bit longer.