Integrated Library System (ILS) Group 5: Leung Chui Ting Yuen Miu Kwan Chan Ying, Sarah Cheung Chor Ying Wan Ka Wai, Sean

Agenda Introduction Application in HKBU library Pros & Cons of the system Conclusion 2

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Integrated Library System (ILS) An enterprise resource planning system Usually comprised: ▫A relational database ▫Software to interact with database ▫Patrons & staff graphical user interfaces ▫Different modules (e.g, acquisition) 4

Integrated Library System (ILS) Client-server computing model ▫Distribute applications ▫All the personal computers throughout the library can access the system (user-friendly interface) 5

ILS Purpose Automation Acquire information Store & organize information Disseminate information Track all of the above activities 6

ILS Components 7

OPAC Displays Electronic Bibliographic Catalog of Library Holdings with an interface for both the user and administrator Advantages: ▫Access points/Search Capabilities (By keyword, subject, author, title) ▫Records, Search Logs, Stats ▫Online, Off-Campus, 24/7 Access (and by more than one person at a time) 8

Circulation ITEMS Information holdBORROWER Information ID numberName, address, phone number Loan-period categoryDate registered Call numberExpiration date Location of itemDate of last circulation activity Media type circulation statusBorrowing category 9 Allows tracking of borrowed materials & indicates items’ change in status, holds & reserves Data holds for tracking (examples below)

Cataloging Classifying and indexing materials Tools needed to create, edit, and refine the information that describes your collections. 10

Acquisition Allow the ordering, receiving and invoicing of materials Support a number of budgeting aspects in modern libraries 11

Serials Allow the procurement (and often supporting cataloging), receiving and claiming of items that are published regularly (most times). 12

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Millennium Produced by Innovative interfaces, Inc. Platform-independent Written in JAVA 14

Millennium Built on a client-server computing model Deliver modular workflow functionality 15

Modules included in Millennium Acquisitions of material for the library Cataloging Serials control Circulation Interlibrary loan (a form of resource sharing) Management of electronic resources Each patron & item has a unique ID in the database  allows tracking 16

System flow of Millennium library system Step 1: Adding a new book Step 2: Transmitting the information of students from AR to library 17

System flow of Millennium library system Step 3: Importing the data to the Millennium library system Step 4: When the books arrive in library, all data will show on the Millennium library system 18

System flow of Millennium library system Step 5: Borrowing process of books Step 6: Returning process of books 19

System flow of Millennium library system Step 7: Display the available books to the public Step 8: Reserving the book 20

Pros and Cons Pros ▫Automated systems reduce labor-intensive clerical duties ▫Provides information needed for planning & management ▫Integrates all the data in one database  Call the books from any UGC funded university ▫Allow 24 hour access for library system 21

Pros and Cons (Cont’) Cons ▫Time-consuming in fixing errors ∵ Sending the errors back to the Innovative Millennium headquarter ▫Significant amount of workload for library IT staff  Installation  Configuration  Updates 22

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24 The Millennium integrated library system in HKBU -a Client-server computing model -Speed up administrative tasks  Tracking the books in the library and relating to the Online Public Access Catalog (OPAC ) -Modules: Acquisition, Cataloging, Serials, Circulation OPAC -Advantages outweigh disadvantages  Beneficial in long term – cost effective

Acknowledgements We are going to take this opportunity to express my sincerely thanks to Information Service Section Assistant librarian Miss Angela Wong for her unlimited support and continuous guidance. During our meeting, Miss Angela Wong always shows her profession in library system. Without the support of Miss Wong, we cannot conduct such a successful and meaningful project. 25

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