Insert software product logo (or name) on slide master AASHTO Civil Rights and Labor Management System Executive Summary

Insert software product logo (or name) on slide master Overview and Preliminary Requirements AASHTO Joint Development Process Issues Related to Joint Development Meeting the Needs of Our Customers

Insert software product logo (or name) on slide master Overview - Why an Civil Rights – Labor Compliance Application? Need for software to record, track and report Civil Rights and Labor Compliance requirements on federally and state funded highway projects Several state transportation departments are looking to fill this need

Insert software product logo (or name) on slide master Overview - Why an Civil Rights – Labor Compliance Application? Current software available doesn’t meet the needs, is too expensive or has other issues Costly and time consuming for contractors, local, state and federal agency to track required information

Insert software product logo (or name) on slide master Overview - Current Products Do Not Meet all all the Needs BizTrak DivTrack Champ OutReach Manager TransBot TRS – LCM EBO Others?

Insert software product logo (or name) on slide master Overview - Trnsport Civil Rights module? This could be developed to interface with  1) Trnsport modules or  2) agency-specific modules  And / or enter data directly into the module. Share resources to develop AASHTO owns it and licenses it to the agencies AASHTO will support and maintain

Insert software product logo (or name) on slide master Overview -Vendor-related Information Vendor Data Addresses Officers / Staff Work Classes Financial Data DBE Certifications

Insert software product logo (or name) on slide master Overview - Contract-related Information DBE Goal Setting on Contracts Bidders Data DBE Commitments Subcontract and Supplier Quotes Approved Subcontract Data Prompt Payments Completed Contract Data

Insert software product logo (or name) on slide master Overview - Reports / Analyses Semi-annual and Annual Reports on DBE Commitments and Subcontracting Program Goal Setting Market Availability Market Utilization Form 1391 Form 1392

Insert software product logo (or name) on slide master Overview - Employee-related Data Payroll Data and Tracking Wage Decision Information On-the-Job Training Program(s) Trainees

Insert software product logo (or name) on slide master AASHTO Joint Development Process Most states are not able or willing to commit needed resources to develop their own system Many requirements are federal that all states have to meet Cost share per individual participating state is less than the cost of a state creating their own system Additional funding sources may be available AASHTO will solicit FHWA, DDOT, FAA and FTA

Insert software product logo (or name) on slide master AASHTO Joint Development Process Initial cost per state would be ($150,000 to $200,000 range) with a 10 to 15 state participation. Yearly licensing costs would be consistent with other TRNSPORT modules ($40,000 to $50,000 range) State overhead costs for data collection and storage would be minimal.

Insert software product logo (or name) on slide master AASHTO Joint Development Process Cost to the contractor would not be an undue burden limiting their ability to compete. Information would come directly from the contractor :  through a electronic transfer of payroll information  be entered manually through a electronic interface by small contractors.

Insert software product logo (or name) on slide master AASHTO Joint Development Process The system would be built in a technology that is currently supported by TRNSPORT The system would have to be independent of TRNSPORT modules (a state would not be required to license other modules to use the system) Must be able to interface with TRNSPORT modules, if a state has them

Insert software product logo (or name) on slide master AASHTO Joint Development Process The system would substantially meet Federal and common state requirements for Civil Rights and Labor Compliance State can add state specific reporting and requirements

Insert software product logo (or name) on slide master AASHTO Joint Development Process AASHTO solicits states to participate in the development of a system to track Civil Rights and Labor Compliance If AASHTO receives enough interest, AASHTO would prepare a Request for Proposal (RFP) Technical Review Team (TRT) would be formed to oversee development in conjunction with the Trnsport Task Force (TTF)

Insert software product logo (or name) on slide master AASHTO Joint Development Process RFP would be advertised for bidding Vendor would be selected to develop the application Vendor would build the product with oversight from the Technical Review Team (TRT) and the Trnsport Task Force (TTF) Upon completion, product would be distributed to participating states

Insert software product logo (or name) on slide master AASHTO Joint Development Process –TTF 7 members  Cross-section of users and IT support staff  Cross-section of Trnsport usage Resumes solicited from all licensing agencies Recommended by current TTF Approved by SCOJD of AASHTO (Special Committee of Joint Development)

Insert software product logo (or name) on slide master AASHTO Joint Development Process - TTF Determines when new products should be developed Determines appropriate software platforms Long Range Work Plan (LRWP) Annual Maintenance Support and Enhancement (MSE) contract with contractor

Insert software product logo (or name) on slide master Technical Review Teams (TRTs) Appointed by TTF  Assist TTF in working with contractor in development of new product/enhancement 3 to 5 members  Users familiar with product/functions  Agencies contributing funding Business normally conducted by or conference calls Chaired by TTF member

Insert software product logo (or name) on slide master Technical Review Teams (TRTs) Travel associated with TRT meetings are covered by AASHTO in the development costs Each individual on the TRT has to be committed and available to the project

Insert software product logo (or name) on slide master TRTs Review software prototypes as software is developed Provides contractor guidance on user needs Reviews and recommends acceptance of results of the software testing

Insert software product logo (or name) on slide master Issues Surrounding Joint Development Keeping the Software Generic Statisfying all the Agencies Needs

Insert software product logo (or name) on slide master Selection of a Software Vendor Distribute RFP to prospective vendors  Selection based on qualifications and proposal Sole Source  Selection based on special conditions that make that vendor the best qualified

Insert software product logo (or name) on slide master Potential Software Vendors Vendors with existing civil rights software products  Concern with using their “intellectual rights” of their existing products in the product Vendors without civil rights experience  Concern with learning curve of inexperienced vendor

Insert software product logo (or name) on slide master Meeting the needs of our Customers Civil rights staffs  Responsible for the civil rights programs Contract letting staffs  Responsible for getting requirements on the contracts with our contractors Contract administration staffs  Responsible for collecting construction data and data from contractors IT staffs  Involved in automating processes

Insert software product logo (or name) on slide master Our efforts need to involve Subcommittee on Civil Rights Subcommittee on Construction FHWA Contractor Associations??? Cities and Counties

Insert software product logo (or name) on slide master Questions?