1 Miami Dade College Reclassification Study Facilities Presented by the Division of Human Resources February 2007

2 Purpose Present approved Reclassification Study Present approved Reclassification Study Communicate clearly the process, overall results, and how you will be affected. Communicate clearly the process, overall results, and how you will be affected.

3 Brief History Based on recommendations of: Based on recommendations of: Executive Committee Executive Committee Support Staff Council Presidents Support Staff Council Presidents College President College President Areas selected for review: Areas selected for review: Admissions/Registration Admissions/Registration Financial Aid Financial Aid Public Safety Public Safety Campus Services (Custodial, Mail Room and Copy Center) Campus Services (Custodial, Mail Room and Copy Center) Facilities (Maintenance, Groundskeepers and Quick Jobs) Facilities (Maintenance, Groundskeepers and Quick Jobs)

4 Brief History (Cont…) HR reviewed and analyzed 60 jobs according to staffing levels, using appropriate ratios and compensation surveys HR reviewed and analyzed 60 jobs according to staffing levels, using appropriate ratios and compensation surveys Based on feedback received, College Provost for Operations requested a formal reclassification review Based on feedback received, College Provost for Operations requested a formal reclassification review Human Resources Human Resources Engaged external consultant to complete study Engaged external consultant to complete study Reviewed findings, recommendations and completed cost/benefits analysis Reviewed findings, recommendations and completed cost/benefits analysis

5 Project Scope Validate/compare job duties with job descriptions (assisted by a Deans/Area Heads Task Force) Validate/compare job duties with job descriptions (assisted by a Deans/Area Heads Task Force) Compare jobs from previous MDC staffing study Compare jobs from previous MDC staffing study Apply Fair Labor Standards Act (FLSA) Tests Apply Fair Labor Standards Act (FLSA) Tests Conduct Salary Survey of Market (local, regional and national) Conduct Salary Survey of Market (local, regional and national)

6 Surveys Surveys with 2006/2007 data were utilized: Surveys with 2006/2007 data were utilized: Watson Wyatt (Colleges & Universities) Watson Wyatt (Colleges & Universities) Economic Research Institute (FIU, UM, BCC, specific to Miami area and State of Florida) Economic Research Institute (FIU, UM, BCC, specific to Miami area and State of Florida) Miami-Dade County Pay Plan (local government) Miami-Dade County Pay Plan (local government) CUPA Administrative Compensation Survey CUPA Administrative Compensation Survey Local surveys (FL Community colleges, local public sector employers including MDCPS) Local surveys (FL Community colleges, local public sector employers including MDCPS)

7 Findings Survey results reflected the College structure is within 94% of the current market salaries (2006/2007 market data) Survey results reflected the College structure is within 94% of the current market salaries (2006/2007 market data) Determined to be “acceptable” Determined to be “acceptable” Job groups below 90% of the current market salaries were recommended for: Job groups below 90% of the current market salaries were recommended for: Classification upgrade Classification upgradeor In-grade salary adjustment In-grade salary adjustment

8 Facilities Market Data Summary At or above 90%: At or above 90%: Groundskeeper 96% Groundskeeper 96% Maintenance Tradesperson105% Maintenance Tradesperson105% Carpenter III 90% Carpenter III 90% Carpenter IV 93% Carpenter IV 93% Locksmith IV 99% Locksmith IV 99% Painter IV 99% Painter IV 99% Head Groundskeeper112% Head Groundskeeper112% HVAC MechanicV 96% HVAC MechanicV 96% Chief Locksmith108% Chief Locksmith108% Grounds Landscape Coord.120% Grounds Landscape Coord.120%

9 Facilities Market Data Summary Below 90%: Below 90%: Landscape Auto Equip. Operator II84% Landscape Auto Equip. Operator II84% Plumber II83% Plumber II83% Carpenter II86% Carpenter II86% Electrician II78% Electrician II78% HVAC Mechanic II84% HVAC Mechanic II84% Locksmith II89% Locksmith II89% Painter II88% Painter II88% Electrician III77% Electrician III77% HVAC Mechanic III88% HVAC Mechanic III88%

10 Facilities Market Data Summary Below 90%: Below 90%: Plumber IV83% Plumber IV83% Electrician IV76% Electrician IV76% HVAC Mechanic IV83% HVAC Mechanic IV83% Electrician V89% Electrician V89% Chief Plumber89% Chief Plumber89% Building Chief85% Building Chief85% Chief Electrician84% Chief Electrician84% HVAC Chief89% HVAC Chief89%

11 Reclassification Methods Reclassification upgrades for specific positions Reclassification upgrades for specific positions 10% increase or the minimum of the new salary range whichever is greater up to the midpoint; 10% increase or the minimum of the new salary range whichever is greater up to the midpoint; Employees at or above the new midpoint will not be eligible for any type of salary change Employees at or above the new midpoint will not be eligible for any type of salary change Title changes Title changes Consolidation of job levels Consolidation of job levels In-grade salary adjustments for eligible positions In-grade salary adjustments for eligible positions 5% increase up to the midpoint of the salary range 5% increase up to the midpoint of the salary range Employees at or above the midpoint will not be eligible for any type of salary change Employees at or above the midpoint will not be eligible for any type of salary change Standardization of job descriptions college-wide Standardization of job descriptions college-wide

12 Facilities Job Title Changes Job Title Changes Auto Equipment Operator II to: Auto Equipment Operator II to: Central Stores/Driver Central Stores/Driveror Landscape Auto Equipment Operator II Landscape Auto Equipment Operator II These titles will change to specific trades: These titles will change to specific trades: Building Specialist Building Specialist Maintenance Mechanic I, II, III Maintenance Mechanic I, II, III Maintenance Trades Chief Maintenance Trades Chief Engineer Engineer

13 Facilities Job Titles Job Titles Clarification & simplification based on trades Clarification & simplification based on trades Carpenter Carpenter Locksmith Locksmith Electrician Electrician HVAC Mechanic HVAC Mechanic Painter Painter Plumber Plumber Roofer Roofer

14 Facilities One Grade Adjustment: One Grade Adjustment: Job TitleGrade (From – To) Landscape Auto Landscape Auto Equipment Operator II Equipment Operator II Carpenter II Carpenter II HVAC Mechanic IV HVAC Mechanic IV Plumber IV Plumber IV Electrician V Electrician V Carpenter V Carpenter V Chief Carpenter Chief Carpenter HVAC Chief HVAC Chief Chief Plumber Chief Plumber Chief Locksmith Chief Locksmith

15 Facilities Two Grade Adjustment: Two Grade Adjustment: Job TitleGrade (From – To) Job TitleGrade (From – To) Electrician II Electrician II Electrician III Electrician III Electrician IV Electrician IV Roofer Roofer Chief Electrician Chief Electrician % In-Grade Adjustment: 5% In-Grade Adjustment: HVAC Mechanic III HVAC Mechanic III

16 Implementation Recommendations approved by College President retroactive to January 1, 2007 Recommendations approved by College President retroactive to January 1, 2007 Implementation Plan Implementation Plan Meetings with employees Meetings with employees Individual meetings with personalized memoranda to affected employees Individual meetings with personalized memoranda to affected employees Changes in pay, pay grades & title changes, if applicable, will be reflected by the following pay dates: Changes in pay, pay grades & title changes, if applicable, will be reflected by the following pay dates: 3/23/07 or 4/5/07 (depending on pay calendars) 3/23/07 or 4/5/07 (depending on pay calendars) 5/4/07 Retroactive pay (Regular & OT) 5/4/07 Retroactive pay (Regular & OT) 5/18/07 Manual changes (On Call Pay) 5/18/07 Manual changes (On Call Pay)

17 Questions???