Administrative Services Department FY Budget Worksession July 14, 2014

Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

Organization Chart Director – John Terwilliger Fleet Management Bryan Lucas Fleet Management Bryan Lucas Capital Projects Sara Flynn-Kramer Capital Projects Sara Flynn-Kramer Procurement Johnny Richardson Procurement Johnny Richardson Fiscal & Operational Support Anne Kulikowski Fiscal & Operational Support Anne Kulikowski Business Development Errick Young Business Development Errick Young Real Estate Management Ann Caswell (Acting) Real Estate Management Ann Caswell (Acting) Facilities Management Rich Steiger Facilities Management Rich Steiger 301 Positions

Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

Proposed FY Budget Current FY 2014$ Change Proposed FY 2015 Personal Services$18.5M$0.5M$19.0M Operating Budget$48.9M($2.4M)$46.5M Budget Change(2.9%) Staffing3010

Current FY 2014$ Change Proposed FY 2015 Capital Improvement Projects $15.0M($8.5M)$6.5M Budget Change(57%) Proposed FY Budget

Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

Accomplishments Business Development –Disparity Study  MOU with Partners approved  RFP issued  Takes approximately 24 months  Partners in study: City of Orlando Orange County School Board GOAA

Accomplishments Capital Projects In FY 14, managed over 160 projects with total project costs of approximately $98 million. Major current projects include: – Coalition for the Homeless – Men's Shelter – Corrections Kitchen, Laundry and Staff Dining – Holden Heights Comm. Center – Public Works Three Points Maintenance Facility – Young Pine Community Park – John Young Community Park

Facilities Management –Maintained 6 million square feet of space and handled 49,000 work orders in FY 13 –Developed and implemented energy improvement projects for annual savings of $428K Accomplishments

Procurement Division –Managed the Procurement Card Program 53,450 transactions Purchases totaling $16,450,000 Obtained a rebate of $271,469 –Managed Contract Awards totaling $459M –Achievement of Excellence In Procurement (AEP) Award in 2013 –Award for Excellence in Public Procurement in 2014 Accomplishments

Fleet Management –Maintained over 3,600 pieces of automotive and heavy equipment in FY % in service at all times Completed 18,500 work orders –Technician Productivity remained at 90% (benchmark = 85%) Continues to be one of the highest among Counties in the State. Accomplishments

Real Estate Management –Reviewed 62 new plats for development. –Coordinated appraisals, performed reviews and closings for 23 Neighborhood Stabilization Program (NSP) purchases and 86 re-sales. Accomplishments

Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

Budget Challenges Capital Improvements Program: Major Projects Include: –Courthouse HVAC, BAS, Smoke Controls $9.9M –Corr. D,E,F HVAC, Smoke Controls, BAS$7.9M –Admin. Center HVAC (Phase III)$1.4M –Corrections Horizon Flooring$1.4M –Courthouse Air Handler Units$1.0M –Corrections Pole and Wall LED Lights$948k –Juvenile Assessment Center Roof$600k

Budget Challenges Fleet Management –Fuel Costs Volatile fuel market and current uncertainty in the Middle East make forecasting fuel prices very difficult

Budget Challenges Fuel Budget – Average Cost Paid Per Gallon $2.36 $2.20 $3.65 $3.55

Organization Chart Proposed FY Budget Accomplishments Budget Challenges Summary Presentation Outline

Summary Capital improvements to buildings must be funded to keep County facilities operational and safe Cost of fuel in a volatile fuel market

Administrative Services Department FY Budget Worksession July 14, 2014