Incident Business Workshop Ben McGrane May 3, 2011

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Presentation transcript:

Incident Business Workshop Ben McGrane May 3, 2011 Fire Procurement Incident Business Workshop Ben McGrane May 3, 2011

R6 Fire and Aviation Contracting Team (FACT) Regional Office AQM Group FACT Members: Ben McGrane – Lead & Aviation Kermadine Barton – CO Leif Shjeflo – CO Juanita Johnson – Procurement Tech Headquartered in Redmond, OR Responsible for all preseason IBPAs VIPR Competitive Local IBPAs (noncompetitive) Regional Aviation Contracts/Agreements

Aviation - Helicopters R6 CWN Type III Helicopters Current Contract expires 5/15/11 New BPA 2011 R6 Exclusive Use Type III Helicopters Contracts – Exclusive Use 4 Bases: Siskiyou, Frazier, Prineville, Wenatchee National CWN – RFP out soon Exclusive Use - Renewed

Aviation – Light Fixed Wing CWN Light Fixed Wing Current BOAs awarded 2010 Year 2 of 3 20 Vendors & 57 aircraft Air Attack LaGrande & Wenatchee – Year 3 of 3 Redmond & Klamath Falls – Year 2 of 3

Agreement Types - Equipment Incident Blanket Purchase Agreement (IBPA) Competitive Preseason IBPA Noncompetitive Preseason (Local IBPA) Emergency Equipment Rental Agreement (EERA)

IBPA vs. EERA Contractor can check out PPE, Shelter, etc. IBPA (VIPR) EERA Contractor comes equipped w/ PPE & shelter* Rates: Competitive Term: up to 3 years Can re-use Contractor can check out PPE, Shelter, etc. Rates: Established, 90%, or negotiated. Term: ends at Demob Cannot re-use

Competitive IBPAs Characteristics Done in VIPR National Template Competitive Pricing “Best Value/CBA” Host Dispatch Dispatch Priority Resources: Water Handling Heavy w/ Water Mechanics Fallers Potable/Gray/HW Trailer Clerical GIS Mobile Laundry Reefers Heavy Equipment Weed Wash Fuel Tenders

Region 6 Local IBPAs Same process as 2010 Last Year for USFS Competing, Commercial Hire, or EERA in 2012 All preseason IBPAs administered thru FACT E.g., Drivers, Camp Equipment Established and/or Negotiated Pricing Rate Guide Still “hosted” through local Dispatch ITEAM program Employee Records IBPAs Dispatch Electronic Process

EERAs Hired after VIPR Agreements Exhausted Incident Only Hired for specific incident Local AQM, Buying Teams, IMTs Expire with demob Can be used to make changes to IBPA Can be done in ITEAM Standard Method for Toilets & Tents

VIPR IBPA Update Most IBPAs from 2009 & 2010 still valid E.g. Waterhandling New Resources for 2011: Heavy Equipment Fallers Fuel Tenders Weed Wash Helicopter Support Trailers* Office Clerical * GIS* Communication Trailers* Mechanics* * Word of the Year = Protest

VIPR Rollovers All existing VIPR IBPAs (2009 & 2010 awards) Waterhandling, Potable/Gray/HW Trailer, Heavy Equip w/Water, Reefer, Mobile Laundry Allowable Changes: Vendors can re-price Change Dispatch Locations Upgrade/Replace Equipment Recalculate Points Will generate new DPLs for 2010

2012 Templates Potable Water, Gray Water, Trailer Mounted Handwash Trailers Portable Toilets Mobile Laundry Medical Equipment Aircraft Rescue Firefighting Apparatus Coach Bus Vehicle Rental ATV Computers/Printers Chippers Mobile Sleeper Unit Feller buncher/ Masticator/Forwarder/Skidder Copier/FAX Road Grader Chainsaw Repair

References Region 6 Fire Procurement Site: Google “Fire Procurement” http://www.fs.fed.us/r6/ppm/fire-procurement.shtml Google “Fire Procurement” POCs Copies of VIPR Agreements References, Guidelines, etc.

Fire Procurement Agenda Rate Guide Review 2011 Equipment Updates Payment Scenarios Fire Procurement Resources ITEAM Overview Website Overview