© Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 for Lodges Management

© Tally Solutions Pvt. Ltd. All Rights Reserved 2 2 Agenda Lodges Management –An Overview How Lodges Management Operations are Structured Tally.ERP 9 for Lodges Management Business Process Flow Primary Requirement- Hence Opportunity Tally.ERP 9- Fitment

© Tally Solutions Pvt. Ltd. All Rights Reserved 3 3 Lodges Management – An Overview Lodges Management An Overview Accounts Management MIS Report Room Check-In and Room Check-Out Room Enquiry and Reservation Management

© Tally Solutions Pvt. Ltd. All Rights Reserved 4 4 How lodges business Management operations are structured

© Tally Solutions Pvt. Ltd. All Rights Reserved 5 5 Tally.ERP 9 for Lodges Management Lodges Management An Overview Accounts Management MIS Reports Room Check-In and Room Check-Out R o o m E n q u i r y a n d R e s e r v a t i o n M a n a g e m e n t

© Tally Solutions Pvt. Ltd. All Rights Reserved 6 6 Process Flow- Room Enquiry and Reservation Management

© Tally Solutions Pvt. Ltd. All Rights Reserved 7 7 Primary Requirement- Hence Opportunities Category/ModuleMajor Requirement Explanation Room Enquiry and Reservation Management Rooms enquiry and reservation are the major requirements for this industry. Handling the guests room enquiries via , website, walks-in and through agents are very crucial. At any point of time, the reception should have the complete information of empty rooms and occupied rooms information.

© Tally Solutions Pvt. Ltd. All Rights Reserved 8 8 Tally.ERP 9 Fitment- Room Enquiry and Reservation Management SL NORequirementTally.ERP 9Customisation/ Integration 1Room setup and labeling of rooms (Ac, Non-Ac, Deluxe etc)Yes 2Setup service taxYes 3Setup the luxury taxYes 4Check room availabilityYes 5Advance room bookingYes 6Capture the guests purpose of visitYes 7Guests-ledger formation for room bookingYes 8Origin information of guests- Country, Nationality, Passport No, Foreigners details etc. ) Yes 9Reservation remarksYes 10Special discount setup for corporatesYes 11Book rooms with approximate check-in and check-out dateYes 12Manage user restrictionYes 13Different modes of payments -Debit/Credit card, Gift voucher, Cash etc. Yes 14Setup the room tariffYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 9 9 Tally.ERP 9 for Lodges Management Lodges Management An Overview Accounts Management MIS Reports R o o m C h e c k - I n a n d R o o m C h e c k - O u t Room Enquiry and Reservation Management

© Tally Solutions Pvt. Ltd. All Rights Reserved 10 © Tally Solutions Pvt. Ltd. All Rights Reserved Process Flow- Room Check-In and Check-Out

© Tally Solutions Pvt. Ltd. All Rights Reserved 11 © Tally Solutions Pvt. Ltd. All Rights Reserved Primary Requirement-Hence Opportunities Category/ModuleMajor Requirement Explanation Room Check-in and Check-Out Bill settlement (Invoice) While preparing the bill, reception need to consider the different services availed by the guests. All those services need to add to the bill. The final bill should also contain the luxury tax and service tax information. C-FormThe lodges, will have to submit the ‘foreigners’ information to the respective police station. The guests details has to be submitted in a prescribed form called C-Form. The C-Form contains the country, passport and visa details etc., of the guests.

© Tally Solutions Pvt. Ltd. All Rights Reserved 12 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment-Check-In and Check-Out SL NORequirementTally.ERP 9Customisation/ Integration 1Guests- room check in time and dateYes 2Guests- advance collection and issue receiptYes 3Guests- registration cardYes 4Origin information of guests -Country, Nationality, Passport No, Foreigners details etc. Yes 5Guests- room allotmentYes 6Generate room billYes 7Room service billYes 8Laundry service billYes 9Check-In reportYes 10Print Check -Out bill (Invoice)Yes 11Calculate luxury taxYes 12Calculate service taxYes 13Setup for discount mastersYes 14C-FormYes Contd..

© Tally Solutions Pvt. Ltd. All Rights Reserved 13 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment-Check-In and Check-Out SL NORequirementTally.ERP 9Customisation/ Integration 15Additional bed requirementYes 16Telephone charges (intercom telephone charges)Yes 17Other maintenance expenses managementYes 18Commission charges to agentsYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 14 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 for Lodges Management Lodges Management An Overview A c c o u n t s M a n a g e m e n t MIS Reports Room Check-In and Room Check-Out Room Enquiry and Reservation Management

© Tally Solutions Pvt. Ltd. All Rights Reserved 15 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment- Accounts Management SL NORequirementTally.ERP 9Customisation/ Integration 1Receipts and PaymentsYes 2Room bill settlementYes 3Management of multiple payments modesYes 4Bank reconciliationYes 5Bank challanYes 6Balance sheetYes 7Profit and Loss accountYes 8Cheque printingYes 9Cash and Bank summaryYes 10Pending cheques and receivablesYes 11Statutory compliancesYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 16 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 for Lodges Management Lodges Management An Overview Accounts Management M I S R e p o r t s Room Check-In and Room Check-Out Room Enquiry and Reservation Management

© Tally Solutions Pvt. Ltd. All Rights Reserved 17 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment- MIS Reports SL NORequirementTally.ERP 9Customisation/ Integration 1Booked room detailsYes 2Room reservation detailsYes 3Empty room reportYes 4Room registerYes 5Check-In reportYes 6Room bill settlement reportYes 7Billed and settled party detailsYes 8Complementary reportYes 9Advance booking registerYes 10Current guest listYes

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