2014 Academic Promotions Presentation to Academic Staff Raelene Eves Acting Director Human Resources July 2014 This is an alternative title page with space for images.

Overview Functions of Promotions Key Dates Before you start Your application Other points Criteria for promotions (Professor Jim Burnell) Assessment Notes (Professor Jim Burnell) Operation of the Committees Key Changes Since 2013 JCU Library Research Support (Dr Jackie Wolstenholme) Teaching and Learning (Professor Angela Hill) Contact Points Key Takeaways Slide for body text

Functions of Promotion Reward Staff Provide incentives to align staff interests with the University’s Strategic Intent. Provide equity and procedural fairness Share insights into excellent work occurring and achieve across the University – your work. Slide for body text

Key Dates Application Phase Assessment Phase Monday 1 September 2014 – Deadline for submission of applications to College Dean / Research Institute Director. NOTE: The Promotions Coordinator will commence sourcing Assessor and Referee reports, as required, against the application provided on this date. Monday 15 September 2014 – Deadline for submission of applications from College Dean / Research Institute Director to PVC/DVC. Monday 29 September 2014 – Deadline for the return of applications to the Applicant, complete with College Dean / Research Institute Director and PVC/ DVC comments. Thursday 1 October 2014 – Deadline for full submission of application, including College Dean / Research Institute Director and PVC/DVC comments, and the inclusion of a response to those comments by the applicant, if required. Assessment Phase Assessment Phase 1: Assessment of Written Application: Between 6 October and approximately 12 November 2014. Convening of the panels by approximately 21 November 2014. Assessment Phase 2: Applicant Interviews (if required): Week commencing Monday 1 December 2014 Please regularly review the Schedule, in case of unforeseen changes to the schedule! Slide for body text

Before you Start Study the Academic Promotion Policy and Procedure thoroughly. Check your eligibility for promotion. Self-assess your promotion prospects. Thoroughly review and ensure you understand the promotion criteria and definitions, as well as other requirements relevant to your promotion level. Review the Academic Position Classification in Schedule 4 of the Enterprise Agreement, relevant to the level to which you are applying. Review the application form and application guidelines. Ensure you understand the documentation and information required for your submission. Your promotion application must be submitted using the Academic Promotion Application form. Your case for promotion is in the information you provide in your application. Make a time to discuss your application with your College Dean / Research Institute Director and your supervisor (if applicable). Assumption is the PMP is already proceeding well. You should already know roughly where you stand Your College Dean / Research Institute Director (perhaps with assistance from a senior peer) should be able to advise you on your chances. Talk to you College Dean / Research Institute Director now and listen carefully to what is discussed. Slide for body text

Before you Start Seek feedback on your application from a critical colleague before submission. Maybe outside of your discipline area They will give you a read on whether you have complied with previous tip Often previous successful applicants will share their application Often previous successful applicants or committee members will be glad to provide advice Ensure publications are deposited in ResearchOnline@JCU – especially those that are HERDC eligible It won’t count if it’s not in ResearchOnline@JCU In the past JCU has missed out on >$600k of HERDC related funding as a result of publications not being deposited in ResearchOnline@JCU Slide for body text

Your application Clearly state your case! Referees & Assessors In recent years, people who were promoted had a clear and justified view of their own performance and contribution, supported by evidence. Grantsmanship: Make a clear, easily graspable case with enough compelling evidence that its difficult to dismiss. Do not leave it until the last minute. The panel will only consider the application submitted. It will not have access to, nor consider an application submitted in previous years. Referees & Assessors Where you are required to nominate referees, you should ensure they are available and willing to participate as a Referee. Where Assessor Reports required , names of Assessors will be sourced from the PVC / DVC on behalf of the panel. On the application form, you may nominate one Assessor who you do not wish to be contacted. The Referee/Assessor will be forwarded your application as received on the 1 September 2014, along with a report template to complete. The Referee/Assessor will be requested to return the report by no later than Thursday 1 October 2014. Slide for body text

Other points Ensure publications are deposited in ResearchOnline@JCU, especially those that are HERDC eligible It won’t count if it’s not in ResearchOnline@JCU In the past, JCU has missed out on >$600k of HERDC related funding as a result of publications not being deposited in ResearchOnline@JCU. Slide for body text

Criteria for Promotion Academic promotions require a demonstrated and sustained performance across three key elements: Learning and Teaching; Research and Scholarship; Service and Community Engagement. Leadership is an inherent element embedded throughout the three key elements. The level of performance needed in each element varies depending on the profile you base your application on. E.g. You can apply for promotion to Academic Level C (Senior lecturer/Senior Research Fellow/Principal Research Officer) as either a Teaching & Research Academic, or a Teaching Focused Academic or a Research Focused Academic. Depending which profile you choose to apply under determines the level of criteria you need to satisfy for each of the key elements. Slide for body text

Criteria for Promotion Research Focused applicants do not need to meet criteria in Learning & Teaching but must provide evidence of a higher level of demonstrated and sustained achievement in Research and Scholarship. To note, for all Academic Promotions: Leadership must be demonstrated in higher levels of performance across the criteria, rather than it being a stand alone criteria. The Panel shall give primary consideration to the applicant’s achievements since being offered appointment (or promotion, as appropriate) to the Academic Level currently held at the University. Slide for body text

Assessment Notes Equality between Learning & Teaching, Research & Scholarship and Service & Engagement (excluding L&T for Research Focused applicants) Intended to encourage staff taking on leadership roles. More explicit guidance in considering career and life context Intended to give equity to women and indigenous staff members in particular. Level E: It is possible to be promoted to Personal chair based on international teaching and learning leadership as per research track. Rationale: Both research and teaching are both essential to the University Formatted application form and guidelines with explicit guidance on structure and content for application College Dean / Research Institute Director to specify whether PMP is satisfactory and whether any issues should be brought to attention of the Panel Rationale: Job of College Dean / Research Institute Director is to advise the panel appropriately, not to barrack on behalf of staff member Slide for body text

Operation of the Panels After compilation of the full application, including Dean/Director/DVC comments, referee/assessor reports, etc., the panel members will commence individually assessing each application as presented. The panel members will provide their individual assessment (a vote) to the Promotions Coordinator, before the panel convenes to validate unanimous assessments and deliberate where necessary on each application. Given this, you need to present a clear, evidenced, and compelling case understandable to an academic peer but not necessarily a discipline peer. At this point, the panel may request additional information/an interview with a applicant, most likely via an interview, where the outcome is not clear from the assessment of the application. These cases have been a minority Should allow more streamlined process It enables a better conversation with applicants who are interviewed (that is, the interview is targeted to the application, rather than generic). Slide for body text

Key changes since 2013 Policy Procedure Academic Promotion and Research Fellow Promotion Policies merged into one simplified policy under the direction of the JCU Policy Officer and the Project Management Office. Procedure Academic Promotion Guidelines renamed a Procedure and apply to all JCU academic staff including Research Fellows, Research Staff and Research Consultancy Staff (e.g. TropWater staff) with the following key changes: The promotion profiles and criteria reflect the academic staff classifications in Schedule 4 of the Enterprise Agreement 2013-2016. Applicants can now choose to apply for promotion under one of three profiles: Teaching & Research Teaching Focused Research Focused Slide for body text

Key changes since 2013 Forms Procedure (continued) Promotion Criteria more explicitly defined with Leadership an inherent element embedded throughout the three key elements of Learning & Teaching, Research and Scholarship and Service and Engagement. Levels of promotion criteria (i.e. satisfactory, superior, outstanding etc.) individually defined under each of the three key elements. Application Guidelines provided to assist with the type of evidence that needs to be provided for each level of promotion as part of the application. Forms One combined application form to be used for all JCU Academic Promotion applications. Slide for body text

Dr Jackie Wolstenholme Research Services Librarian Jackie.wolstenholme@jcu.edu.au 07 4781 4215 Slide for body text

JCU Library Research Support Assistance with: Editing and updating JCU Research Portfolio sites Which publications do/don’t count for HERDC Quality measures to benchmark research Which tools – for journal ranking & citations? Emerging social media tools for promoting research For more info, see the Measuring Research Impact LibGuide http://libguides.jcu.edu.au/researchimpact NB These are all tasks/topics to be aware of Now is a great opportunity to update skills Slide for body text

JCU Library Research Support Journal ranking measures / metrics: Qualitative: The standing of publishers and outlets in which publications appear Confirmation that items were peer reviewed Quantitative: Thomson Reuters: Impact Factor Scopus: SJR and SNIP (particularly for FAESS and FLBCA disciplines) See the Journal Evaluation pages of the Measuring Research Impact LibGuide Slide for body text

JCU Library Research Support Researcher Profiles and Citations Web of Science, Scopus and Google Scholar Different results because they differ in content How to update profiles http://libguides.jcu.edu.au/researcheridentifiers The Big 5 Citation Measures* Number of publications Career citation count Most cited work; Year of publication of first cited work Citations per paper % of work cited / not cited H-Index (also g-Index; m-Index) * The measures that best represent your work will vary with career stage, discipline, etc Slide for body text

JCU Library Research Support JCU Researcher Performance Model – 2013 data Document developed by Research and Innovation Division Intended to be indicative . . . not prescriptive Other contextual data should also be consulted Caution should be taken with using the data. Very few disciplines have sufficient numbers of active staff to produce meaningful averages per academic level. https://www-internal.jcu.edu.au/internal/groups/auth/documents/datasets/jcu_133179.pdf Slide for body text

JCU Library Research Support Media Mentions The number of times your research has been mentioned in the media is a measure of impact e.g. Critical reviews of artistic works Expert commentary Articles about your research NewsBank Access via the Databases page on the Library website A good place to start searching for media mentions Slide for body text

JCU Library Research Support http://libguides.jcu.edu.au/altmetrics Social media and altmetrics (Article Level Metrics) Fast compared with citations Altmetrics.com (image below) – one of several emerging tools Journals are now also providing article level metrics Slide for body text

ResearchOnline@JCU Build your research profile: Deposit HERDC and non-HERDC publications in ResearchOnline@JCU i.e. any outputs you want to use to showcase your research 3 most significant publications must be available as Open Access Deposit Research Data files in the JCU Data Repository Still quite new, so even one or two records is impressive ResearchOnline@JCU and JCU Data Repository feed into Research Portfolio Open Access NOT Open Access Green Open Access Accepted Version in ResearchOnline@JCU; free Hybrid Open Access Available from publisher website; copyright signed to publisher; will cost $$ Gold Open Access Authors retain copyright; may cost $$ Request a Copy button in ResearchOnline@JCU Slide for body text

Professor Angela Hill Dean, Learning, Teaching and Student Engagement Facilitated Workshop on putting together the Teaching and Learning component of your application: Thursday 31 July 2014 Time: 11am to 12pm Venue: DA009.002 Townsville and VC to A21.002 Teaching Annexe, Cairns Slide for body text

2014 JCU Promotion Requirements Teaching and Learning 2014 JCU Promotion Forms (Section 3 T&L): Learning and Teaching Responsibilities Supervision Publications from Supervision Student Learning Student Experience 1. Provide a summary statement of your engagement with and response to, evaluations of learning and teaching. 2. Formal Student Evaluations of Learning and Teaching: Curriculum Development Professional Learning Provide 2 Peer Reviews Evidence of Leadership in Learning and Teaching Evidence of Research and Scholarship in Learning and Teaching including Professional Consultancy Activities

Learning and Teaching Respond to all areas using evidence (see suggestions in: Indicative L&T Performance Descriptors) 3D Student Learning: Provide a personalised statement of your approach to learning and teaching and how this approach supports student learning. 3E Student Experience: Provide a summary statement of your engagement with and response to, evaluations of learning and teaching Include three most recent formal evaluations 3F Curriculum Development: Provide a statement as to your approach to curriculum reflects and supports JCU’s Strategic Intent and engages with contemporary practices in learning and teaching. Slide for body text

Learning and Teaching 3G Professional Learning: Provide a statement of your involvement in professional learning to sustain discipline and teaching currency Attach TWO formal peer reviews Peer Reviews of Teaching Must be focused on an evidenced based approach to improving learning and teaching Must NOT be endorsements of teaching: rather demonstrate capacity for critical reflection on teaching and student learning: expectation that this will be a data led process (student achievement, retention, evaluations, accreditation reports etc.) Focus on what action followed review: not the review itself Slide for body text

Learning and Teaching: cont 3H Leadership: Provide a statement summarising your learning and teaching leadership contributions 3L Research and Scholarship: Provide a statement summarising your contributions to learning and teaching research and or scholarship. Slide for body text

Evaluation Sources for Teaching and Learning Consider collecting a range of evidence sources across the 4 quadrants Smith, Calvin (2008) 'Building effectiveness in teaching through targeted evaluation and response: connecting evaluation to teaching improvement in higher education', Assessment & Evaluation in Higher Education, 1-17.

Cognos Data Self serve database for course and subject information via staff home page. Course/subject trends, demographics, retention, completions, grades. Help guides: https://www-internal.jcu.edu.au/i2aproject/resources/trainingmaterials/index.htm 

Benchmarking YourJCU Subject and Teaching Results Individual reports have benchmark means for subject vs: merged subject, class size, discipline, school, faculty, university. University wide comparisons and history available on LTSE evaluations website

Contact points Any queries should be directed to promotions@jcu.edu.au Academic Promotions Website: Click the link to the “Staff” page from the JCU home page From the “Information” column, click the link to “Human Resources” From the “Employee Services” column, click the link to “Academic & Research Fellow Promotions” Slide for body text

Takeaway points Talk to your Dean/Director now! Read the policy, procedure, guidelines and schedule Clearly state your case –make it easy for the Committee to say yes Get a critical friend to read your application before submission Ensure your publications are lodged Partition slide