Think Safe. Act Safe. Be Safe. Monthly Safety Spotlight, March 2010: Emergency Preparedness and Continuity Planning Preparing ahead of time helps you cope during a crisis and recover quickly. Complete the questionnaire below to see how well you understand the preparedness steps that prevent injury and loss of vital campus resources. 1.Deciding whether or not to have an emergency action plan is up to each UC Davis department or unit. 2.Departments will be assessed an additional charge if they request assistance in setting up an Emergency Action & Evacuation Plan. 3.Once a UC Davis department or unit creates an “Emergency Call List,” the list is automatically updated and no further action is needed. 4. The UC Davis Emergency & Business Continuity Planning Office develops all campus Emergency Action & Evacuation Plans so they are all consistent. 5. The UC Davis WarnMe system is designed to contact only the student body in the event of a crisis on campus. 6.If you accidentally call from your work phone, it’s OK to hang up and continue dialing the correct number. 7.“Shelter in Place:” It’s something you should do when it is more dangerous to venture outside than to remain indoors in your current location. 8.The Comprehensive Emergency Plan for UC Davis is available online for review by all campus departments. 9.It’s a good idea to have an emergency preparedness kit both at home and in your workplace. 10.A UC Davis Emergency Action & Evacuation Plan contains which of the following elements? (Check the correct answer.)  Evacuation procedures and emergency escape routes  The preferred means of reporting fires and other emergencies  Names or regular job titles of persons or departments who can be contacted for further information or explanation of duties under the plan  All of the above  True  False Answers to the quiz are on the reverse of this sheet.

Think Safe. Act Safe. Be Safe. 1.False. UC policy requires that departments and units have evacuation plans to ensure the safety of their employees and in order to be compliant with Cal OSHA regulations. Visit management/uc-davis-emergency-action-planning-1/uc-davis-emergency-action-planning and click on “Download EAP Template” to access a user-friendly template for setting up an Emergency Action & Evacuation Plan for your department. management/uc-davis-emergency-action-planning-1/uc-davis-emergency-action-planning 2.False. Safety Services has subject matter experts who can help you develop an evacuation plan at NO COST! 3.False. Each department must develop and maintain an Emergency Call List at least once a year, remembering to add new employees as they are hired. Inability to reach employees during and immediately after an emergency can create confusion and make it harder to maintain important departmental functions. Check with your Department Safety Coordinator or supervisor to make sure your contact information is up to date. 4.False. Each department is responsible for developing its own Emergency Action Plan based on the group’s specific size, needs and capabilities. The Emergency Management team is available to help Departmental Safety Coordinators and other department safety personnel in crafting a plan that meets their unique needs. 5.False. WarnMe is designed to contact UC Davis staff, faculty and students with important information and instructions during life-threatening or urgent situations. UC Davis WarnMe sends alerts by , telephone, cell phone and text messaging. To deliver messages, WarnMe uses employees’ work contact information from the university’s online directory, students’ addresses and personal contact information that you voluntarily provide. Register and update your information at False. The UC Davis Dispatch Center has to follow up on every call made to The best thing to do is to stay on the line and tell the dispatcher that you misdialed. 7.True: Following are some general guidelines on how to Shelter-in-Place: -Select a small, interior room, with no or few windows, ideally with a hard-wired telephone (cellular telephone equipment may be overwhelmed or damaged during an emergency). -Close and lock all windows and exterior doors. -Review your EAP and inspect your workplace emergency kits if you have them. -Do not exit the building until instructed to do so by campus officials. -Check for status updates using the resources detailed in the section, “Communications for Campus Wide Emergencies.” More information is available at 8.True. The plan can be viewed at prepare.ucdavis.edu. It’s important for all UC Davis staff and faculty to familiarize themselves with the plan. 9.True: You may need to survive on your own after an emergency. This means having your own food, water, and other supplies in sufficient quantity to last for at least three days. Local officials and relief workers will be on the scene after a disaster, but they cannot reach everyone immediately. You could get help in minutes, or it might take days. Having a preparedness kit at work can prove very useful, especially when basic services such as electricity, gas, water, sewage treatment, and telephones may be cut off. 10.All of the above. To create an Emergency Action & Evacuation Plan tailored to your department’s specific needs, go to prepare.ucdavis.edu and click on the Emergency Action & Evacuation Plan link. The process of developing a plan is streamlined and simple, and assistance is available from the Office of Emergency Management/Business Continuity.