Sandhills Center 1915 (b)(c) Medicaid Waiver Implementation Presented by Sandhills Center

Merge With Guilford County Laws that were passed 20 months ago increased the minimum population size for an LME to continue to exist. Sandhills met the amount with a population of 550,000. However in order to better serve MH, I/DD, and SA consumers, Sandhills Center and Guilford Center decided to merge their operations. The merger effective date was January 1, 2013. The Merger Agreement was unanimously approved by the Sandhills Center and Guilford Center Boards of Directors along with all nine County Commissioners. The merged agency is called Sandhills Center LME-MCO and serves nine (9) counties. The MCO stands for Managed Care Organization. The Sandhills Center County of Guilford will implement the Medicaid Waiver effective April 1, 2013

What is a 1915 (b)(c) Medicaid Waiver? A combination of two sections of the federal Social Security (Medicaid) Act. Section 1915(b) is called the Managed Care/Freedom of Choice section This Section provides the US Health and Human Services Secretary authority to grant waivers that allow states to implement managed care delivery systems, or in other words, limit choice of providers under Medicaid. Section 1915(c) defines a set of waivers called Home and Community-Based Services. This section provides the Secretary the authority to waive Medicaid provisions in order to allow long-term institutional care services to be delivered in community settings. In North Carolina the CAP-I/DD waiver is an example of this.

What is a 1915 (b)(c) Medicaid Waiver? (cont.) States may choose to use both sections to provide a continuum of services to a defined population. In North Carolina, this population is people with mental illness, intellectual/developmental disabilities, or substance abuse disorders. Within this combination, states may provide long-term care services using managed care tools while limiting the pool of providers according to a set of criteria which include qualifications and access. 34 states use waivers for managed care behavioral healthcare plans. States must abide by federal rules established for operation of these waivers.

Components of a 1915 (b)(c) Waiver Managed Care Organization Capitation – provides local flexibility and control of resource $$ funding. Payor of claims – ensures that funds are spent in accordance with authorizations. Rate setting authority – allows the waiver entity to adjust rates according to local provider conditions. Closed Provider Network – allows for competition and choice while right sizing the marketplace; ensures health of providers. Utilization Management – give the waiver entity the tools to ensure consumers receive both the appropriate service and amount to meet their needs. Care Coordination – an important activity that directly intervenes to direct consumers to the right level of care.

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Care Coordinator will: I/DD Care Coordination for Individuals Not Enrolled in the Innovations Waiver I/DD consumers not enrolled in the Innovations program will receive care coordination. Care Coordinator will: Complete or arrange assessments to identify support needs Develop ISP Monitor services

Supports Intensity Scale Takes the place of the NC-SNAP. Requirement for all I/DD consumers. Designed to measure the pattern and intensity of supports an individual with intellectual/development disabilities requires to be successful in community settings. Occurs during the initial assessment, every two years, or as needs change.

State Funded Services Are services that are paid with State appropriated funds. State funded services are not part of any entitlement program (such as Medicaid). State funded services are dependent upon the availability of funding Sandhills Center receives from the State. We adjust the benefit plan to reflect changes in funding availability.

State Funded Services (cont.) Personal Assistance Developmental Therapy Respite Supervised Living ADVP Supported Employment Developmental Day Long Term Vocational Support TBI (Traumatic Brain Injury) Group Living

Regular Medicaid Services Outpatient Therapy Psychiatric Services Medication Management

1915 (b)(3) Medicaid Services B-3 Medicaid services allows for additional consumer support. B-3 services are dependent upon the availability of funding Sandhills Center receives from the State. Respite Supported Employment Long Term Vocational Support B-3 Deinstitutionalization Services (B-3 DI Services) Community Guide

ICF/MR Services Sandhills Center will approve all ICF-MR services for consumers from the Sandhills Center region. This will include Sandhills Center consumers in State Developmental Centers and community ICF-MR placements. Psychological evaluations and the Sandhills Center ICF-MR Treatment Authorization Request form will be completed by a Sandhills Center network provider. Sandhills Center IDD Care Coordination services will ensure completion of the Level of Care Eligibility Determination Form.

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The Same but different… The Community Alternatives Program for Individuals with Intellectual and/or Developmental Disabilities (CAP-I/DD) and North Carolina Innovations Are Home & Community Based Services (HCBS) Waivers Under Section 1915(c) of the Social Security Act

NC Innovations As of April 01, 2013 the NC Innovations Waiver will be implemented in Guilford County. CAP-I/DD waiver will not exist in the Sandhills Center catchment area.

Transition Plan from the CAP-I/DD to the NC Innovations Waiver All participants currently on the CAP-I/DD waiver will transition to the NC Innovations Waiver. All Services currently used under the CAP waiver (or equivalent service) are available in the NC Innovations waiver. The NC Innovations Waiver is a Comprehensive Waiver. ISP Transition-for current CAP-I/DD waiver participants to NC Innovations, the current approved Person Centered Plan will be accepted in the NC Innovations waiver until the next annual Individual Support Plan (ISP) development at the participant’s birth month.

Transition Plan from the CAP-I/DD to the NC Innovations Waiver Comprehensive and Supports Waiver participants will use their current CAP-I/DD budgets to ensure a seamless transition into the NC Innovations waiver until the SIS assessments and Support Needs Matrix category budgets can be developed by DMA. Level of Care Transition-for current CAP-MR/DD waiver participants to NC Innovations, the eligibility determination will be accepted in the NC Innovations waiver until the next annual Re-evaluation of eligibility at the birth month.

Transition Plan from the CAP-I/DD to the NC Innovations Waiver Individuals/families will be contacted by a Care Coordinator to discuss services prior to transition. Including meeting with the individual’s PCP treatment team. As of April 01, 2013, your current TCM provider will not be responsible for treatment plan development and monitoring of services.

CAP-I/DD to NC Innovations Services with the same Name Day Supports Home Modifications Personal Care Services Residential Supports Respite Care Specialized Consultation Services Supported Employment Vehicle Adaptations

CAP-I/DD to NC Innovations Current Services with Different Names Personal Emergency Response System (PERS) Assistive Technology Equipment & Supplies Specialized Equipment & Supplies Assistive Technology Equipment & Supplies and/or Individual Goods and Services Behavioral Consultation Specialized Consultative Services or Crisis Services- Behavioral Consultation Crisis Respite Crisis Services-Out of Home Crisis Crisis Services-Primary Crisis Response

CAP-I/DD to NC Innovations Current Services with Different Names Individual Caregiver Training and Education Natural Supports Education Long Term Vocational Support Supported Employment Enhanced Personal Care In-Home Intensive Support or Personal Care Community Component of Home and Community Supports Community Networking Home Component of Home and Community Support In-Home Skill Building

CAP-I/DD to NC Innovations Services Not Available Under Innovations Adult Day Health Care Services Transportation Enhanced Respite Care – crosswalk to standard Respite Care as only option Home Supports - similar service is In Home Skill Building, In-Home Intensive Support and Personal Care Participant needs to contact the Care Coordination Department at Sandhills Center with any issues.

NC Innovations New Service Community Guide New service to individuals transitioning from CAP-I/DD (optional service)

Role of Community Guide Advocacy Support-includes education Development of community resources Assistance with linkage to needed supports Assistance with Individual and Family Directed Service options Note: Care Coordinators will not perform functions of Community Guide

Service Options through Innovations Traditional Provider Directed Option Individual/Family Direction Option (Self Direction)-Agency with Choice (Managing Employer) If the person tries an option and is not satisfied they can change. The person has the flexibility to direct only the services that they choose.

Services that can be Individual/Family Directed In-Home Skill Building Personal Care In-Home Intensive Support Natural Supports Education Community Networking Respite Supported Employment Community Guide Individual Goods and Services

NC Innovations Targeted Case Management Targeted Case Management does not exist as a service in 1915 (b)(c) Managed Care Waivers Care Coordination replaces many of the functions of Targeted Case Management

Role of Care Coordinator Educating participant/family/providers about services/supports, waiver requirements, eligibility, appeals/grievances, processes, options Assessment of support needs (completing, arranging for, obtaining) Complete Risk Assessment, Level of Care Assessments, Community Guide Need Survey

Role of Care Coordinator (cont.) Linkage to needed MH/DD/SA resources (includes ensuring provider choice) Facilitation of Planning/Plan Development Monitoring plan implementation, including health and safety Medicaid eligibility coordination Open communication with Community Guide as applicable

Limits on Services Cost Limit: Upon admission and with continuing eligibility:$135,000 annually. Use of one waiver service: must use one waiver service per month. Innovations waiver will have service limits as on the CAP-I/DD waiver. Care Coordinators will discuss service limits at transition meetings.

Relatives Providing Services Relatives Defined For Adult Participants age 18 and older: Parents Step-parents Adoptive parents Legal Guardians Other adults that live in the natural home as the participant

Relatives Providing Services Service Options For Adult Participants age 18 and older: Community Networking Day Supports Personal Care In-Home Skill Building In-Home Intensive Supports Residential Supports -Only in out of home placements

Relatives Providing Services Conditions of Employment For Adult Participants age 18 and older: Limitations in Individual/Family Directed Supports options Consents to monthly on-site monitoring of services Service Limitations -Typically no more than 40 hours of service per week provided between all relatives who reside in the home or -7 daily units per week Prior authorization for provision of services by a relative or Legal Guardian is required Spouse of participant may not provide services

Relatives Providing Services Child Participants under 18 years of age -No adult living in the natural home may provide periodic services -Parents, step-parents, and/or adoptive parents may not provide services -Legal Guardians may provide services in licensed residential placements

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Reference Materials 1915(b) State of NC MHDDSAS Plan renewal April 1, 2011 – March 31, 2013 1915(c) NC Innovations Waiver Draft dated 04/01/2011 Current DMA Clinical Coverage Policy #8M Proposed DMA Clinical Coverage Policy #8M Manual for the 2008 CAP-MR/DD Comprehensive Waiver PBH Introduction to 1915 (b)(c) Waiver Operations Presentation May 2011 House Bill 916-Statewide Expansion of 1915(b)(c) Waiver Western Highlands Network on NC Innovations Transition November 2011

Presenter Information Victoria Whitt, CEO Dorinda Robinson MSW, LCSW, Care Coordination Director Al Gainey, LPC, I/DD Program Director Tena Campbell, MSW, Innovations and I/DD Clinical Director Gene McRae, Customer Service Director Mike Markoff, Customer Service Coordinator

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