SERVICING HUMAN RESOURCES OFFICE (SHRO) TRAINING – LEVEL 1

SHRO Training Tool Objectives

 TIME SENSITIVE- THE 1 ST LEVEL RISK MITIGATION PROCESS IS NOW A 60 DAY PROCESS.  INTERACTIVE RISK ASSESSMENT PROCESS- THE FMO, WLFF AND SHRO NOW PARTICIPATE IN AN INTERACTIVE RISK ASSESSMENT PROCESS TO DEVELOP THE RISK MITIGATION OR WAIVER MEMO.  DECISION POINT SHIFT- THE MANAGEMENT OFFICIAL (MO) NOW MAKES THE RISK MANAGEMENT DECISION (WAIVER DETERMINATION). NEW – 60 Day Risk Mitigation/Waiver Process

OLD Waiver with Restrictions New Risk Mitigation/Waiver Process  60 day fixed timeline  FMO, WLFF and SHRO participate in the Interactive Risk Assessment Process to develop the Risk Mitigation/Waiver memo  MO makes the risk management decision (Waiver determination) Comparison of Old and New Process  Process took an average of over 200 days  SHRO drafted Waiver with Restrictions  Unanimous concurrence determination needed between WFSPM and DOI MSP

DOI MSP Website

Roles and Responsibilities

SHRO JOB AIDS AND TEMPLATES

SHRO Templates

1 ST LEVEL REVIEW HAS A 60 DAY LIMIT Risk Mitigation/ Waiver Process

SHRO PREPARES AND SENDS THE OPPORTUNITY MEMO WITHIN 5 CALENDAR DAYS Non-Clearance Letter

1.2 Initial Letter to WLFF

1.2b_2.2 WLFF Opt Out

THE WLFF IS GUARANTEED A MINIMUM OF 14 DAYS TO GATHER SUPPORTING DOCUMENTS Interactive Risk Assessment Process

THE FMO AND WLFF IN CONSULTATION WITH THE SHRO HAVE 30 DAYS TO REVIEW, ANALYZE AND DRAFT THE RISK MITIGATION/WAIVER MEMO Interactive Risk Assessment Process

Risk Mitigation Waives the requirement to meet a medical standard when there is sufficient evidence that the WLFF can perform the essential functions of the job safely and efficiently, without endangering the health and safety of the individual or others. Risk mitigation places specific mitigation(s) on the WLFF, eliminating or reducing the symptoms or impact of an impairment when performing arduous duties during wildland firefighting Waiver vs. Risk Mitigation Waiver

60 1.2a_2.2b WLFF Extension Request

Risk Mitigation/Waiver Template

WFSPM PROVIDES ADVICE TO THE FMO AND SHRO WITHIN FIVE CALENDAR DAYS 1.5 to WFSPM

SHRO SUBMITS REVISED DRAFT MEMO AND RESPONSE FROM THE WFSPM TO MO WITHIN FIVE DAYS 1.7 to MO for Decision

MANAGEMENT OFFICIAL MAKES THE RISK MANAGEMENT DECISION, THEN RETURNS THE MEMO WITHIN FIVE DAYS Management Official (MO) Determination

1.9b Acceptable Risk w/ or w/o Conditions

WLFF IS GIVEN THE OPPORTUNITY TO PARTICIPATE IN THE 2 ND LEVEL RISK MITIGATION/WAIVER PROCESS 1.9c Unacceptable Risk

SHRO S THE DECISION NOTIFICATION AND A PDF ATTACHMENT OF THE RISK MITIGATION/WAIVER DECISION MEMO TO DOI MSP WITHIN FIVE DAYS

DOI MSP TRACKS THE 60 DAY DEADLINE FROM THE NON- CLEARANCE NOTIFICATION TO RECEIPT OF THE DECISION MEMO. IF THE SHRO HAS NOT FORWARDED AN EXTENSION REQUEST, OPT-OUT OR DECISION MEMO FROM THE MO, THE DOI MSP WILL CONTACT WFSPM FOR FOLLOW UP. 1 st Level Process Completed

RISK MITIGATION/WAIVER AMENDMENT PROCESS

Questions? DOI MSP Contact Information  Phone: 