Tuition Waiver informational portal

What would you like to know? Everything! I am viewing this presentation for the first time. I have already viewed this presentation OR I am already familiar with the tuition waiver program but want to know: Who is eligible? What documentation do I need to submit to prove eligibility for my spouse or child/step-child? What programs are eligible? What is the waiting period? How much of the tuition is covered by tuition waiver? What is the process for applying for tuition waiver? How do I access and submit an “unofficial” transcript? QU Tuition Remission Policy Miscellaneous things I should know…

Who is eligible?  YOU are eligible  Your SPOUSE or domestic PARTNER is eligible  Spouse: An employee’s lawful spouse under a legally valid existing marriage – not legally separated or divorced  Domestic Partner: A covered person’s partner, of the same sex or opposite sex, that live together in a long term relationship of indefinite duration with an exclusive mutual commitment in which the domestic partner(s) agree to be jointly responsible for each other’s common welfare and share financial obligations  Your DEPENDENT children/step children are eligible  Children: Unmarried children under age 28 who are you or your spouse’s or partner’s:  Natural Children  Step Children  Legally adopted children, or those placed in your home for whom you have begun adoption procedures  Children living with you for whom you are appointed Legal Guardian by the court and for whom you are financially responsible

Date of Hire I was hired BEFORE July 1, 2012 OR I am faculty hired BEFORE Sept 1, 2012 I was hired AFTER July 1, 2012 OR I am faculty hired AFTER Sept 1, 2012

What programs are eligible?  If you are staff hired BEFORE July 1, 2012 OR faculty hired BEFORE September 1, 2012, YOU, YOUR SPOUSE, domestic PARTNER and dependent CHILDREN/STEP CHILDREN are eligible for:  Undergraduate programs  Master’s level programs  Law school  Physical therapy and Nursing doctoral programs  EXCLUDED programs  School of Medicine  Doctoral programs initiated after July 1, 2012  Study Abroad

What programs are eligible?  If you are staff hired AFTER July 1, 2012 OR faculty (full or part time) hired AFTER September 1, 2012:  YOU (employee)are eligible for:  Undergraduate programs  Master’s level programs  YOUR SPOUSE, domestic PARTNER and dependent CHILDREN/STEP CHILDREN are eligible for:  Undergraduate programs  EXCLUDED programs  School of Medicine  Law school  Doctoral programs  Master’s level programs (excluding employee)  Study Abroad

Employment Status I am STAFF OR FULL-TIME faculty I am PART- TIME faculty I am CLERICAL or FACILITIE S

Employment Status I am STAFF OR FULL-TIME faculty I am PART- TIME faculty I am CLERICAL or FACILITIE S

What is the waiting period?  If you are staff hired BEFORE July 1, 2012 OR faculty hired BEFORE September 1, 2012:  There is no waiting period

What is the waiting period?  If you are staff and were hired AFTER July 1, 2012 OR faculty (full time only) hired AFTER September 1, 2012:  YOU (employee)are eligible after 6 months of employment  YOUR SPOUSE, domestic PARTNER and dependent CHILDREN/STEP CHILDREN are eligible for after 1 year of employment

What is the waiting period?  If you are part-time faculty  YOU, YOUR SPOUSE, domestic PARTNER and dependent CHILDREN/STEP CHILDREN are eligible the semester AFTER having taught during TWO or more consecutive years with a minimum teaching load of six credit hours or its equivalent in each year

What is the waiting period?  If you are a Clerical or Facilities employee:  YOU (employee)are eligible after successful completion of your orientation (probationary) period  YOUR SPOUSE, domestic PARTNER and dependent CHILDREN/STEP CHILDREN are eligible for tuition waiver for TWO courses after successful completion of your orientation (probationary) period through your first year of employment  YOUR SPOUSE, domestic PARTNER and dependent CHILDREN/STEP CHILDREN are eligible for full tuition waiver beginning with the second year of employment

How much of tuition is covered by tuition waiver?  Full-time staff = 100% after meeting eligibility  Part-time staff = pro-rated based on annual hours worked after meeting eligibility.  hours = 100% of tuition  hours = 50% of tuition  hours = 25% of tuition  Less than 750 hours = no benefit  Part-time faculty = pro-rated based on credits taught after meeting eligibility

What documentation is needed as proof of eligibility?  Spouse:  Any ONE of the following:  A copy of the certified Marriage Certificate (state/county issued).  A copy of the top half of the front page of your 2011 federal tax return (Form 1040) that includes the spouse (can black out dollar amounts).  Place of worship marriage certificate.  Domestic Partner:  A copy of the notarized Statement of Domestic Partnership.  Children:  A copy of the top half of the front page of your 2011 federal tax return (Form 1040) that includes the dependent (can black out dollar amounts).  OR  Natural Child – A copy of the child’s birth certificate showing you as a parent  Step Child – A copy of the child’s birth certificate.  Adopted Children/Legal Guardianship - A copy of the Final Court Orders or Adoption Final Decree each with the presiding judge’s signature and seal.

What is the process for applying for tuition waiver? Here is an overview of the process:

OK, so what do I have to do?  First semester of eligibility:  Apply to program  Register for classes  Complete the Tuition Waiver form  Submit the following to HR:  Completed and signed form  Proof of eligibility  Each subsequent semester:  Register for classes  Complete the Tuition Waiver form  Submit the following to HR:  Completed and signed form  Students FULL, unofficial transcript  IMPORTANT NOTE: If you add or drop any courses you must submit a new Tuition Waiver Form for that semester.

Important Notes:  Courses appearing on your transcript are not eligible for tuition waiver if repeated - including those failed (F) and withdrawn from (W). This means that if you take these courses after getting an F or a W, you will be responsible for the full tuition.  Incomplete Tuition Waiver forms will not be processed until complete.  You must resubmit a Tuition Waiver form if you add or drop a course previously approved for tuition waiver.  A full, unofficial transcript must be submitted with each semester’s Tuition Waiver form (with the exception of the initial semester)  Dependent proof of eligibility is only required once with the Tuition Waiver form for the initial semester.

How to access and submit an “unofficial” transcript Log into MyQ In the “Applications” section, Click on “WebAdvisor” In the WebAdvisor” section, Click on “Academic Profile ”

How to access and submit an “unofficial” transcript (continued) In the “Academic Profile” section, Click on “ Student/Unofficial Transcript” Click on the drop down arrow to display the transcript type options.

How to access and submit an “unofficial” transcript (continued) Click on the appropriate option and then Click on “Submit ” Your unofficial transcript will display.

How to access and submit an “unofficial” transcript (continued) You have two options for submission to HR: 1.Right click anywhere in the screen and select print. Attach the hard copy of the transcript to the form 2.Highlight the entire transcript, copy it, then paste it into an and send to

22 Tuition Remission PLEASE NOTE: This is a summary of the Tuition Remission policy. It is not a complete statement of the policy and does not address all of the issues that may arise. For the full policy, contact the human resources department. Quinnipiac University Courses: The University Tuition Remission Program provides financial assistance to University employees, their spouses or eligible domestic partners and their dependent children (subject to the exclusions listed in the full policy). To be eligible for tuition remission, the applicant must meet all University admission, registration and policy requirements. This policy provides remission for tuition only. The payment of all non-tuition charges is the responsibility of the employee as well as the recipient of tuition remission and is not covered as a benefit under this policy. All charges not covered by this policy must be paid in accordance with the terms of the University. Pursuant to University policy, no one can register for courses where there is a hold on an account. Tuition remission does not apply to all programs and degree levels. NOTE: Questions regarding eligibility and programs covered should be directed to human resources. Study Abroad Courses and Programs: Quinnipiac-sponsored study abroad course (such as QU301 where students are accompanied by a University faculty or staff member(s) and do not attend formal classes) tuition will be waived, provided that, in the judgment of the University, there is a sufficient number of enrollees paying tuition to ensure that the financial costs of the study abroad course are met. Tuition for non-Quinnipiac-sponsored study abroad programs (such as semester-long programs where the student attends classes at the study abroad program’s university) is not covered under this policy. Employees or eligible dependents will be responsible for the full tuition and expenses charged by the other (host) university regardless of whether it is less or more than Quinnipiac University tuition. I HAVE SOME QUESTIONS. I am done ! I’D LIKE TO GO THRU THE INFO AGAIN.

Who is eligible?  YOU are eligible  Your SPOUSE or domestic PARTNER is eligible  Spouse: An employee’s lawful spouse under a legally valid existing marriage – not legally separated or divorced  Domestic Partner: A covered person’s partner, of the same sex or opposite sex, that live together in a long term relationship of indefinite duration with an exclusive mutual commitment in which the domestic partner(s) agree to be jointly responsible for each other’s common welfare and share financial obligations  Your DEPENDENT children/step children are eligible  Children: Unmarried children under age 28 who are you or your spouse’s or partner’s:  Natural Children  Step Children  Legally adopted children, or those placed in your home for whom you have begun adoption procedures  Children living with you for whom you are appointed Legal Guardian by the court and for whom you are financially responsible I HAVE ANOTHER QUESTION. I am done !

What documentation is needed as proof of eligibility?  Spouse:  Any ONE of the following:  A copy of the certified Marriage Certificate (state/county issued).  A copy of the top half of the front page of your 2011 federal tax return (Form 1040) that includes the spouse (can black out dollar amounts).  Place of worship marriage certificate.  Domestic Partner:  A copy of the notarized Statement of Domestic Partnership.  Children:  A copy of the top half of the front page of your 2011 federal tax return (Form 1040) that includes the dependent (can black out dollar amounts).  OR  Natural Child – A copy of the child’s birth certificate showing you as a parent  Step Child – A copy of the child’s birth certificate.  Adopted Children/Legal Guardianship - A copy of the Final Court Orders or Adoption Final Decree each with the presiding judge’s signature and seal. I HAVE ANOTHER QUESTION. I am done !

Date of Hire I was hired BEFORE July 1, 2012 OR I am faculty hired BEFORE Sept 1, 2012 I was hired AFTER July 1, 2012 OR I am faculty hired AFTER Sept 1, 2012

What programs are eligible?  If you are staff hired BEFORE July 1, 2012 OR faculty hired BEFORE September 1, 2012, YOU, YOUR SPOUSE, domestic PARTNER and dependent CHILDREN/STEP CHILDREN are eligible for:  Undergraduate programs  Master’s level programs  Law school  Physical therapy and Nursing doctoral programs  EXCLUDED programs  School of Medicine  Doctoral programs initiated after July 1, 2012  Study Abroad I HAVE ANOTHER QUESTION. I am done !

What programs are eligible?  If you are staff hired AFTER July 1, 2012 OR faculty (full or part time) hired AFTER September 1, 2012:  YOU (employee)are eligible for:  Undergraduate programs  Master’s level programs  YOUR SPOUSE, domestic PARTNER and dependent CHILDREN/STEP CHILDREN are eligible for:  Undergraduate programs  EXCLUDED programs  School of Medicine  Law school  Doctoral programs  Master’s level programs (excluding employee)  Study Abroad I HAVE ANOTHER QUESTION. I am done !

Employment Status I am STAFF OR FULL-TIME faculty I am PART- TIME faculty I am CLERICAL or FACILITIE S

Date of Hire I was hired BEFORE July 1, 2012 OR I am faculty hired BEFORE Sept 1, 2012 I was hired AFTER July 1, 2012 OR I am faculty hired AFTER Sept 1, 2012

What is the waiting period?  If you are staff hired BEFORE July 1, 2012 OR faculty hired BEFORE September 1, 2012:  There is no waiting period I HAVE ANOTHER QUESTION. I am done !

What is the waiting period?  If you are staff hired AFTER July 1, 2012 OR faculty (full time only) hired AFTER September 1, 2012:  YOU (employee)are eligible after 6 months of employment  YOUR SPOUSE, domestic PARTNER and dependent CHILDREN/STEP CHILDREN are eligible for after 1 year of employment I HAVE ANOTHER QUESTION. I am done !

What is the waiting period?  If you are part-time faculty  YOU, YOUR SPOUSE, domestic PARTNER and dependent CHILDREN/STEP CHILDREN are eligible the semester AFTER having taught during TWO or more consecutive years with a minimum teaching load of six credit hours or its equivalent in each year I HAVE ANOTHER QUESTION. I am done !

What is the waiting period?  If you are a Clerical or Facilities employee:  YOU (employee)are eligible after successful completion of your orientation (probationary) period  YOUR SPOUSE, domestic PARTNER and dependent CHILDREN/STEP CHILDREN are eligible for tuition waiver for TWO courses after successful completion of your orientation (probationary) period through your first year of employment  YOUR SPOUSE, domestic PARTNER and dependent CHILDREN/STEP CHILDREN are eligible for full tuition waiver beginning with the second year of employment I HAVE ANOTHER QUESTION. I am done !

How much of tuition is covered by tuition waiver?  Full-time staff = 100% after meeting eligibility  Part-time staff = pro-rated based on annual hours worked after meeting eligibility.  hours = 100% of tuition  hours = 50% of tuition  hours = 25% of tuition  Less than 750 hours = no benefit  Part-time faculty = pro-rated based on credits taught after meeting eligibility I HAVE ANOTHER QUESTION. I am done !

How to access and submit an “unofficial” transcript Log into MyQ In the “Applications” section, Click on “WebAdvisor” In the WebAdvisor” section, Click on “Academic Profile ”

How to access and submit an “unofficial” transcript (continued) In the “Academic Profile” section, Click on “ Student/Unofficial Transcript” Click on the drop down arrow to display the transcript type options.

How to access and submit an “unofficial” transcript (continued) Click on the appropriate option and then Click on “Submit ” Your unofficial transcript will display.

How to access and submit an “unofficial” transcript (continued) You have two options for submission to HR: 1.Right click anywhere in the screen and select print. Attach the hard copy of the transcript to the form 2.Highlight the entire transcript, copy it, then paste it into an and send to I HAVE ANOTHER QUESTION. I am done !

What is the process for applying for tuition waiver? Here is an overview of the process:

OK, so what do I have to do?  First semester of eligibility:  Apply to program  Register for classes  Complete the Tuition Waiver form  Submit the following to HR:  Completed and signed form  Proof of eligibility  Each subsequent semester:  Register for classes  Complete the Tuition Waiver form  Submit the following to HR:  Completed and signed form  Students FULL, unofficial transcript (How do I get this? Click Here)(How do I get this? Click Here)  IMPORTANT NOTE: If you add or drop any courses you must submit a new Tuition Waiver Form for that semester. I HAVE ANOTHER QUESTION. I am done !

41 Tuition Remission PLEASE NOTE: This is a summary of the Tuition Remission policy. It is not a complete statement of the policy and does not address all of the issues that may arise. For the full policy, contact the human resources department. Quinnipiac University Courses: The University Tuition Remission Program provides financial assistance to University employees, their spouses or eligible domestic partners and their dependent children (subject to the exclusions listed in the full policy). To be eligible for tuition remission, the applicant must meet all University admission, registration and policy requirements. This policy provides remission for tuition only. The payment of all non-tuition charges is the responsibility of the employee as well as the recipient of tuition remission and is not covered as a benefit under this policy. All charges not covered by this policy must be paid in accordance with the terms of the University. Pursuant to University policy, no one can register for courses where there is a hold on an account. Tuition remission does not apply to all programs and degree levels. NOTE: Questions regarding eligibility and programs covered should be directed to human resources. Study Abroad Courses and Programs: Quinnipiac-sponsored study abroad course (such as QU301 where students are accompanied by a University faculty or staff member(s) and do not attend formal classes) tuition will be waived, provided that, in the judgment of the University, there is a sufficient number of enrollees paying tuition to ensure that the financial costs of the study abroad course are met. Tuition for non-Quinnipiac-sponsored study abroad programs (such as semester-long programs where the student attends classes at the study abroad program’s university) is not covered under this policy. Employees or eligible dependents will be responsible for the full tuition and expenses charged by the other (host) university regardless of whether it is less or more than Quinnipiac University tuition. I HAVE ANOTHER QUESTION. I am done !

Important Notes:  Courses appearing on your transcript are not eligible for tuition waiver if repeated - including those failed (F) and withdrawn from (W). This means that if you take these courses after getting an F or a W, you will be responsible for the full tuition.  Incomplete Tuition Waiver forms will not be processed until complete.  You must resubmit a Tuition Waiver form if you add or drop a course previously approved for tuition waiver.  A full, unofficial transcript must be submitted with each semester’s Tuition Waiver form (with the exception of the initial semester)  Dependent proof of eligibility is only required once with the Tuition Waiver form for the initial semester. I HAVE ANOTHER QUESTION. I am done !

43 Thank you for using the QU Human Resources Tuition Waiver informational portal. Please contact the human resources department if you need any further information or assistance. We are happy to assist you! I HAVE ANOTHER QUESTION. I am done !