CAHE Technology Help Desk ● (505) ● Week 4:  Microsoft PowerPoint (Part 2)

CAHE Technology Help Desk ● (505) ● Week 4: Agenda Review basic PPT Compressing images Hyperlinks Merging PPT presentations Hooking up a laptop and projector Running an effective slide show Review of assignments for this week Lab time

CAHE Technology Help Desk ● (505) ● Tell me about you… Tell me about the presentations you work with? –Create new presentations with images from a digital camera –“Fix” an existing presentation It’s too large to … HELP!! It’s taking HOURS to open…HELP!!

CAHE Technology Help Desk ● (505) ● Tools and software available Photoshop Elements Picture Toolbar –it’s FREE –View>Toolbars>Picture

CAHE Technology Help Desk ● (505) ● How do YOU add images? What image type are you? –Copy/Paste bad in the past, not so bad anymore –Insert/Image just about perfect! –“Squoooosher” You’re just the one I’m looking for, we’ll take care of your little problem!

CAHE Technology Help Desk ● (505) ● Different strokes for different folks… Picture Toolbar –View>Toolbars>Picture

CAHE Technology Help Desk ● (505) ● Different strokes for different folks… Select Image>Right Click –Save as Picture –Format Picture

CAHE Technology Help Desk ● (505) ● What is a Hyperlink? A Hyperlink is a connection from a slide to another slide, a custom show, a Web page, or a file. Hyperlink can be text, picture, graph, shape, or WordArt.

CAHE Technology Help Desk ● (505) ● Hyperlink Examples Hyperlink as TEXT to a FileTEXT Hyperlink as IMAGE to a Web Page

CAHE Technology Help Desk ● (505) ● Merging PPT Presentations Insert entire PPT presentations, or select individual slides Insert>Slides from Files Select “Keep source formatting” to keep the design template of the slides you are importing

CAHE Technology Help Desk ● (505) ● Did You Know… you can add personal notes to your presentation? –Just add your own notes while creating your presentation. Your notes can say anything, but they won’t be included in the finished product. if there are certain slides you don’t want to include in your presentation, you can temporarily hide them? –This trick is handy when using one presentation for more than one audience.

CAHE Technology Help Desk ● (505) ● Did You Know… you can print your slides as handouts for your audience? –This feature is great when using slides as an outline for a lecture. The audience can make their own notes as they follow along. you can add a summary slide or agenda to your presentation? –This feature takes the headings from each slides (or select just the few you want) and creates a summary slide. Move it to the beginning of your presentation and use as an agenda or overview.

CAHE Technology Help Desk ● (505) ● Step 1. Getting to know the back of your computer: Blue VGA port located on the back of the laptop

CAHE Technology Help Desk ● (505) ● Step 1. Getting to know the back of your projector: Computer In port located on the projector

CAHE Technology Help Desk ● (505) ● Step 2. Making the connections: NOTE: Make all connections BEFORE turning on laptop or projector Connect the Projector VGA cable end to the port marked computer in on the projector

CAHE Technology Help Desk ● (505) ● Step 2. Making the connections: NOTE: Make all connections BEFORE turning on laptop or projector Connect the blue VGA cable end to the blue VGA port on the back of the laptop.

CAHE Technology Help Desk ● (505) ● Step 3. Power up Sequence: 1.First, turn the laptop on and let it “boot up” to your desktop 2.Then turn on the projector

CAHE Technology Help Desk ● (505) ● Step 3. Power up Sequence: With the laptop connected and powered up, you will then press Fn and F8 key combo to cycle through a connection mode. Press once to have the projector show what is on your laptop screen. Pressing both keys again will black out your laptop, but the image will still appear on the projector screen. Finally pressing both a third time will remove the image from the projector screen and display the image on the laptop.

CAHE Technology Help Desk ● (505) ● Step 4. Final Adjustments: Keystone Adjustment – If the projector is not directly in line with projection surface, the image may appear trapezoidal.

CAHE Technology Help Desk ● (505) ● Step 4. Final Adjustments: Sync + and Sync – Adjusts the vertical image displayed. Can make the display larger or smaller. This is useful if the projector is projecting at an angle up or down. Tracking + and Tracking – Adjusts the horizontal image displayed. Can make the display larger or smaller. This is useful if the projector is not placed directly in front of the projection surface. Focus: Adjust focus by sliding focus lever on lens.

CAHE Technology Help Desk ● (505) ● Step 5. When you’ve finished: Don't immediately disconnect the projector from its power supply. Switch off using the projectors on/standby button. Let the fan run until it stops so the projector can cool down properly.

CAHE Technology Help Desk ● (505) ● Running Your PowerPoint Show Short-Cut Keys (F1 key during slideshow) –Short-cuts are an quick and simple way to jump around in your show. –You can change the screen color, go to the next/previous slide, and even jump to a particular slide out of order. –See Handout for examples.

CAHE Technology Help Desk ● (505) ● Final Project Ideas Looking for a final project related to PowerPoint? Consider: –Create a really good PowerPoint presentation you can use at work. Make sure it has photos, and uses some of the things you’ve learned, such as a master edited template. –Take a previous presentation and improve it, either by fixing the size of the images, reviewing the design and layout, or jazzing it up a bit.

CAHE Technology Help Desk ● (505) ● Class Critic In Centra, take poll to answer: –The BEST thing about today was… –The least relevant thing about today was… –Next week, I’d like to learn… –Right now, my biggest concern with this class is…

CAHE Technology Help Desk ● (505) ● Housekeeping Review changes to the syllabus Discuss assignments from last week Lab time

CAHE Technology Help Desk ● (505) ● Lab time Be sure to review the Lab Assignment document on the class website Due week after it is assigned (posted so we can find it… don’t it or hand it in)