AV 101 Martin Fink Tammy Carey CMP Frischkorn AudioVisual

Your Experience with Audio Visuals

Agenda Terminology Terminology Speaker Requirements Speaker Requirements Audience Environment Audience Environment Venue Impact Venue Impact Case Study- writing a basic RFP Case Study- writing a basic RFP

Terminology

Terminology Lumens- measurement of brightness. The higher the number the brighter the projector Lumens- measurement of brightness. The higher the number the brighter the projector Resolution- the amount of pixels (measured in width & height) that make up an image Resolution- the amount of pixels (measured in width & height) that make up an image 4:3- almost square image 4:3- almost square image 16:9- widescreen 16:9- widescreen

Terminology VGA- connector to connect to a computer (also known as 15-pin) VGA- connector to connect to a computer (also known as 15-pin) RGBHV- higher quality connector/cable, better for long runs. 5 cables- red, green, blue, horizental, vertical RGBHV- higher quality connector/cable, better for long runs. 5 cables- red, green, blue, horizental, vertical DA- distribution amplifier. Used to split the signal to mulitiple screens DA- distribution amplifier. Used to split the signal to mulitiple screens

Terminology Switcher- Allows you to switch from one input to another Switcher- Allows you to switch from one input to another Seamless- does not freeze or go black between images. Very important for switching with video and camera Seamless- does not freeze or go black between images. Very important for switching with video and camera I-mag- (image magnification) capturing the presenter with a camera and putting it up on the screen I-mag- (image magnification) capturing the presenter with a camera and putting it up on the screen

Terminology Tripod- pop-up screen. Does not come larger than 8’ Tripod- pop-up screen. Does not come larger than 8’ Fastfold- a truss built screen that includes a drape surround Fastfold- a truss built screen that includes a drape surround LCD- Liquid Crystal Display- good for computer, smaller screens, not as bright LCD- Liquid Crystal Display- good for computer, smaller screens, not as bright DLP- Digital Light Processor- excellent for video, better for big screens, very bright DLP- Digital Light Processor- excellent for video, better for big screens, very bright

Terminology Mixer- controls several audio inputs and outputs Mixer- controls several audio inputs and outputs Amplifier- powers the speakers Amplifier- powers the speakers Equalizer- adjusts the frequencies of the audio, helps to eliminate feedback Equalizer- adjusts the frequencies of the audio, helps to eliminate feedback

Terminology Preferred Supplier- on-site, but you do not necessarily need to use them. Freedom of Choice. Audio Visuals Preferred Supplier- on-site, but you do not necessarily need to use them. Freedom of Choice. Audio Visuals Exclusive Supplier- you must use them. Electrical, Internet, Rigging Exclusive Supplier- you must use them. Electrical, Internet, Rigging

Speaker Requirements

What do they require? What do they require? –Powerpoint? Mac or PC? Computer Audio? –Comfort monitor? Teleprompter? –Video playback? Which format- computer, DVD, DV-Cam, Beta, VHS –Microphone- podium, wireless, handheld, lavalier/lapel

Speaker requirements Talent Talent –Always ask for their technical rider –Should be researched and budgeted before signing talent –Most professional entertainers have riders including bands, magicians, comics, DJs, high profile keynote speakers

Sample DJ rider IMPORTANT! 1. The DJ booth should be firmly placed on a riser, as to give the public a proper view of the DJ. Booth or desk should have enough space to provide for VJ and carry VJ equipment (laptop) 2. The DJ should be sufficiently lighted, as well as all equipment and records. 3. The DJ booth should only be accessible to the DJ, VJ and organisation. 4. All equipment should be levelled. 5. The DJ booth should contain an extra table on hip-height for record bags with enough space for up to 4 record bags 6. The DJ booth and desk should be absolutely shock-free, preferably by using 2 x FREEFLOATERS for the turntables and sufficient space between public and DJ booth. TECHNICAL SPECIFICATIONS AUDIO, to be provided by promoter: 1. 2 x Technics SL 1200 or SL 1210 turntables with Stanton 680 or needles and cartridges of similar quality x PIONEER CDJ 1000 MK3 professional cd players 3. High quality mixer: Pioneer DJM 800 or a more recent version x freefloaters for the Technics turntables 5. 2 x powerful monitor loudspeakers, to be operated through the mixing desk. 6. Te height between placed turntables and the riser floor should be around 1 metre. 7. Monitors should – if applicable – be placed on standards and there should be enough space for up to 2 DJs to move between DJ desk, monitors and records table. 8. A (preferably wireless) MIKE for use by a possible MC. !! Please note that it is forbidden to record the DJ set without our explicit consent! TECHNICAL SPECIFICATIONS VIDEO, to be provided by promoter: - projector, minimum 3000 lumen; projector out: RCA, S-Video or VGA (we'll provide adaptor to connect to apple mac dvi) - projection screen(s), preferably 4:3 or 16:9 dimensions - visuals to be controlled from DJ / VJ desk or booth; not from lighting booth! If extension chords are necessary please let us know - visual check before gig to try out equipment and finetuning - lighting / video technician available for support at VJ-check or change-over

Sample Keynote rider Audio Visual: One (1) lavaliere microphone (cordless, remote) Extra-large screen – as large as the room can hold o Preferred placement of screen is left of stage/platform LCD projector for Multi-Media presentation o With audio and video plug-ins o Video Monitor is appreciated if possible NOTE: Cheryl’s presentation is in Keynote software, a MAC program - she brings it on a thumb drive – she also brings her own MAC notebook and a conversion cord Staging: Raised stage/platform without podium Small round table on the left side of the stage/platform o Needs access to electrical power, the LCD projector and the sound system Room Set-up Chevron seating is preferred with no middle aisle where possible

Speaker Requirements Stage plot Stage plot

Audience Environment

They are the most important part of an event They are the most important part of an event Know your audience! Know your audience! Demographics Demographics –Audio- what type of music is best suited –Visuals- multi-screen for multi-language, large screens for photo details (Doctors) –Stage

Audience Environment What is the purpose of the event? What is the purpose of the event? –Training- simple set-up –Sales pitch- impressive look, branded –Internal Corporate event- depends on the message –Press conference- branded, look at the event through the eyes of a camera

Venue Impact

Ceiling Height Ceiling Height

Venue Impact Low-hanging chandeliers Low-hanging chandeliers

Venue Impact Windows Windows

Venue Impact Mirrors Mirrors

Venue Impact Columns Columns

Venue Impacts House lighting House lighting Room availability Room availability Loading Dock- availability & location Loading Dock- availability & location