2014 HUD COC HOMELESS ASSISTANCE PROGRAM Applicant Workshop June 19 th, 2014

FY2013 & FY2014 NOFA For the first time HUD released a two year NOFA FY2013/FY2014 NOFA rules remain the same for both FY2013 and FY2014 funding Deadline for the HUD CoC application process for FY2014 and additional application requirements will be announced. There will be no consolidated application submitted in Project applications will be submitted through Esnaps

Timeline 6/19/2014 : Applicant Workshop 7/18/2014(Friday): Local Applications due by 4:30 PM TBD Rating/Ranking of Applications After HUD announcement: Ranking Info to Applicants Note: Local applications submitted late will not be rated or ranked.

Fiscal Year 2014 Budget McKinney Vento funding for 2014 increased to $2.105 billion o NAEH estimates it will cover renewals but not enough to replace programs lost through sequestration o No funding for new projects o $250 million of the $2.105 billion is for ESG, an increase from FY2013

HUD Request Anticipated 2014 Annual Renewal Demand (ARD)$ 9,593,296 CoC Planning$ 164,302 Maximum HUD Request$ 9,757,598 HUD required reduction to ARD is not expected

FY2013 & FY2014 NOFA Changes from previous years: HUD project selection criteria (detailed scoring items) New projects created only through re-allocation and only for o PSH projects exclusively for chronically homeless o Rapid Re-housing(RRH) projects for households with children

HUD Homeless Policy Priorities Strategic Resource Allocation. Each CoC must comprehensively review all existing projects using CoC approved scoring criteria and selection priorities to determine the extent to which each project is still necessary and addresses the priority policies. Projects determined to be underperforming, obsolete, or ineffective should be reallocated to new projects based on proven or promising models

HUD Homeless Policy Priorities Ending Chronic Homelessness. o Increasing number of beds for the CH through reallocation o Targeting CH for PSH beds as vacancies become available through turnover o Housing First approaches should be in place throughout the CoC Ending Family Homelessness o Rapid Re-Housing appears to be particularly effective for families o CoCs may apply for new reallocation projects for rapid re-housing for households with children

Rapid Re-Housing(RRH) Rapid Re-housing is a model of housing assistance that is designed to assist the homeless, with or without disabilities, move as quickly as possible into permanent housing and achieve stability in that housing. Project participants are required to meet with a case manager not less than once per month to assist the program participant in ensuring long-term housing stability. Limit rental assistance to no more than 24 months to a household. We recommend to provide 6 to 12 months assistance.

Rapid Re-housing (RRH) CoCs may apply for new projects created through reallocation for rapid rehousing to serve homeless households with children. Rapid re- housing projects must serve households with children living on the streets or in emergency shelter. ESG funds can be used as a match for CoC projects Rapid is the key. Housing search assistant should be part of the component.

Rapid Re-housing (RRH) Funding are limited, we recommend to prioritize families who has some barriers to obtain or retain housing such as: Examples of barriers to obtain housing: o Criminal history o History of eviction o Credit history o Insufficient or no personal ID Examples of barriers to retain housing: o Homeless history o Household Conflicts o Lack of basic living skills o Little or no employment history

HUD Homeless Policy Priorities Removing Barriers to CoC Resources o Coordinated Entry System o Transitional Housing o Prioritizing households most in need Maximizing The Use of Mainstream Resources

HUD Project Selection Criteria 1) Renewal permanent housing projects, RRH and PSH 2) New PSH projects created through reallocation for 100% chronically homeless 3) New RRH projects created through reallocation for homeless households with children 4) Renewal TH projects 5) Renewal Safe Haven projects 6) CoC planning costs 7) UFA costs 8) SSO projects for central or coordinated assessment system 9) Renewal HMIS 10) All other Renewal SSO projects 11) Any project application submitted by the CoC that was not included in the HUD approved GIW

Application Overview Two-step process Local application process o CoC reviews each local application and projects are rated and ranked o Projects approved at local level then must complete the process by electronically submitting their Project Application in Esnaps

Application Overview CoC Applications process o Individual project submissions for new and renewal projects. Submitted electronically into Esnaps o The CoC connects all of the project applications electronically to CoC NY508 and complete package then submitted to HUD through Esnaps. o There is no consolidated application this year.

Local Application Packet Application packet were made available on the CoC page of wnyhomeless.org on 6/13/2014. It includes: Applicant Instruction Budget workbook CoC guidelines New project local application Renewal project local application Scoring criteria

Local Application Submission Due date: 7/18/2014 4:30 PM Electronic submission is required Submission should include: Completed application including signed Assurances and CoC Development Fee Sign-Offs Budget workbook Most recent audited financial statement Documentation of Match and Leveraging Most recent HUD monitoring report (If not submitted in a past year)- Renewal project only Proof of 501(c)(3) status - New project only Other documents; i.e. proof of site control, zoning compliance etc if applicable for new project For 2013 reallocated new projects should complete the application as a new project

Renewal Information: Projects whose current contract expiration date falls in the 2015 calendar year should apply for renewal in Format of a few questions has changed. Make sure you read them and address all of the components

Renewal Information Changes  Performance Outcomes are calculated and the Project Performance Chart will be ed to applicant individually*  Project Specific Outcomes now part of scoring  Use of best practice model  Granted extension * This is based on report that HAWNY staff run for 6/1/2013-5/31/2014. It is NOT your APR. You still need to complete your own APR based on your operating year within the required timeframe. Once you advanced to Project Application process, please follow e-snap guidebook, mostly likely information will be based on your own APR.

RENEWAL INFORMATION Renewals  First Time Renewal request can not exceed the total of the most recent one year renewal or the average annual amount of a multi-year grant being renewed.  Renewals are now limited to one year renewal term  Administration – maximum 7%

NEW PROJECT INFORMATION Both HUD and the CoC want to fund projects that are able to be implemented quickly once awarded funds. Applications that are approved for 2014 funding cycle must have an executed contract no later than September 30, Must have site control within 1 year of grant award letter

NEW PROJECT INFORMATION Clearly state how proposed project will meet a community priority and document need for the project Organization must describe their organization’s grant management process if not currently receiving HUD funding

MATCH REQUIREMENTS Match requirement for CoC Homeless Assistance programs is now 25% for all activities except leasing costs with full implementation of the HEARTH Act. o Match may be cash or in-kind o In-kind services must be eligible costs under the HEARTH Act Interim Rule o 25% minimum match is now calculated on the HUD request + administration o Must attach match documentation (1 year)

LEVERAGED FUNDS Required for all projects Leverage is cash or in-kind resources directly involved in your proposed project over and above the required matching funds Maximum points are awarded when leveraging equals or exceeds $1.50/$1 requested Matching funds should be included as part of your leveraging

Budget Worksheets Budget worksheets were developed from the HUD 2013 Project Application Worksheet tabs are labeled Grey shaded cells auto-calculate Light blue shaded cells are where you enter numbers Formulas are locked

Budget Worksheets All projects must complete the budget summary. Enter your administration HUD request 2014 FMRs have already been entered in the Rental Assistance tabs For leasing, and rental assistance budgets make sure you enter the number of months of your request; even if 12 months

Budget Worksheets Leasing Enter total number of units by size and total approved leasing expense line Supportive Services and Operating Detail Show the detail of the eligible costs in the applicable line items Should include both the cost and the amount Make sure all staff positions paid with HUD funds are included here and on the staffing spreadsheet

Budget Worksheets Staffing Spreadsheet  Include all personnel paid for with HUD funds both operating and supportive services, complete a separate line for each job title  Include average caseload size

Assurances and CoC Development Fee Please read carefully before signing It is very important that you notify HAWNY of any changes in your project as described in the last bullet

LOCAL APPLICATION PROCESS Project Selection Committee Review  All new projects will be scheduled for a 30 minute time slot on the date that the Project Selection committee meets.  Projects will be ranked from highest to lowest based on score, HUD funding priorities, need for the project in the community, and program type.

LOCAL APPLICATION PROCESS Quantitative review of applications by HAWNY staff will be completed HMIS participation Performance measures Match and leveraging calculations Utilization percentage Financial management Applications and budgets then distributed to project selection committee members

SCORING Maximum score  Renewal Projects =150 points plus bonus opportunities  New Projects = 150points plus bonus opportunities Bonus Opportunities New Permanent Housing projects o 25 points = PSH 100% for the chronically homeless o 15 points = RRH projects serve households with children Renewal project bonus opportunities o 25pts= PSH projects serve 100% CH o 20 pts. = PSH programs prioritizing the CH and 70% or more turn over beds housed chronically homeless o 15 points = Renewal TH, PSH or SSO projects where all performance benchmarks were met or exceeded

Performance Benchmarks NOFA Performance Benchmarks 80% or more of PSH participants remained in PSH or exited to other permanent housing 20% of adult participants have increased employment income 54% of adult participants have increased income from sources other than employment 56% participants who left the program (includes adults and children) have non-cash benefit on exit

Performance Benchmarks Local Performance Measurement and Scoring Criteria 92% of PSH participants remained in PSH or exited to other permanent housing 80% of TH participants exited to permanent housing 13% of adult participants have increased employment income 20% of adult participants have employment income 40% of adult participants have increased income from sources other than employment 80% adult participants who left the program have non- cash benefit on exit

PROJECT APPLICATION HUD SUBMISSION Mandatory electronic submission through eSNAPS Make sure you know who the authorized Esnaps user is You will be able to work on the forms save and continue working at another time Documents requiring signature and supporting documentation will have to be scanned and up- loaded. HAWNY can scan documents for you if you are not able to.

Esnaps ELECTRONIC SUBMISSION Excellent E-Snaps training materials are available at Once HUD releases info regarding submission of 2014 Project Applications you will be notified when you should complete your electronic submission Deadline for submission into Esnaps will be about two weeks before the HUD submission deadline to allow for review and linking project applications to CoC NY508

DUNS NUMBER All applicants must have a DUNS number Call or Takes 10 – 15 minutes and there is no charge

SAM (System for Award Management) Replaces CCR registration CCR records were transferred over to SAM so will not have to register with SAM if you were registered with CCR  May need to update – should have received an from SAM.gov to your agency if update was due

ADDITIONAL INFORMATION As new information becomes available it will be posted at If you have not done so, join their list serve. You will then get direct s when HUD information becomes available HAWNY will also be sharing information as it is updated by and/or the HAWNY website – Other resources: National Alliance to End Homelessness United States Interagency Council on Homelessness