NATIONAL BEST PRACTIES IN CODES ADMINISTRATION & ENFORCEMENT Presentation by the National Partnership to Streamline Government and the Information Technology Industry Advisory Committee Robert Wible, Director National Partnership Paul Watkins, Chairman ITIAS Committee Louisiana Uniform Construction Code Council Baton Rouge, LA November 14, 2006

NATIONAL BEST PRACTICES  NATIONAL PARTNERSHIP / ALLIANCE - Established July, Established July, public /private sector associations, govt agencies – NGA, NACo, Mayors, NASCIO, AIA, NAHB, AGA, BOMA, HUD, DOE, NIST, GSA, ASCE… public /private sector associations, govt agencies – NGA, NACo, Mayors, NASCIO, AIA, NAHB, AGA, BOMA, HUD, DOE, NIST, GSA, ASCE…. - Assemble and share best practices, model streamlining processes and promote cooperation with I.T. industry to increase effectiveness and efficiency of government - Assemble and share best practices, model streamlining processes and promote cooperation with I.T. industry to increase effectiveness and efficiency of government

NATIONAL BEST PRACTICES  MISSION: NATIONAL PARTNERSHIP Enhance nation’s public safety, disaster resilience and economic competitiveness through streamlining the nation’s regulatory process to make it more effective and efficient.

NATIONAL BEST PRACTICES NATIONAL PARTNERSHIP / ALLIANCE Materials funded by partners include: - Model best practices & procurement requirements - Listing of software and using jurisdictions - Cost/Benefit – ROI Reports - CD-ROMs & Guides – - Elected Officials – 8 pages - Elected Officials – 8 pages - HUD 83 page Streamlining Guide (Nov 06) - HUD 83 page Streamlining Guide (Nov 06) - Promote business process re-engineering prior to I.T. - Promote business process re-engineering prior to I.T.

NATIONAL BEST PRACTICES  NATIONAL PARTNERSHIP / ALLIANCE - Alliance Information Technology Industry Advisory Committee – Comprised of major I.T. firms, state & local I.T. personnel - Alliance Information Technology Industry Advisory Committee – Comprised of major I.T. firms, state & local I.T. personnel - Building Regulatory System Standard for interoperability – DOE funding demonstrated - Building Regulatory System Standard for interoperability – DOE funding demonstrated - REScheck and COMcheck tools - REScheck and COMcheck tools - Uniform addressing systems - Uniform addressing systems

NATIONAL BEST PRACTICES  PARTNERSHIP SHARES BEST PRACTICES & LESSONS LEARNED FROM JURISDICTIONS IN : - Setting up new programs, - Setting up new programs, - Enhancing existing building codes administration and enforcement programs - Enhancing existing building codes administration and enforcement programs - Applying information technology to their programs - Applying information technology to their programs

NATIONAL BEST PRACTICES  LOOK AT TODAY: - Best practices and lessons learned from other disasters - Best practices and lessons learned from other disasters - Best practices in starting up & supporting building departments - Best practices in starting up & supporting building departments - Effective uses of information technology - Effective uses of information technology

NATIONAL BEST PRACTICES  DISCUSS: - Relevance of these best practices and technologies to Louisiana’s needs and available resources - Relevance of these best practices and technologies to Louisiana’s needs and available resources - Other National Partnership / Alliance materials of use to state and localities - Other National Partnership / Alliance materials of use to state and localities

LESSONS LEARNED FROM OTHER DISASTERS  BUILDING REGULATORY SYSTEM BUILT UPON LESSONS LEARNED - Codes and Standards - Codes and Standards - Construction technologies - Construction technologies - Construction materials - Construction materials - Codes administration and enforcement structures and processes - Codes administration and enforcement structures and processes

LESSONS LEARNED FROM OTHER DISASTERS  Hurricane Andrew & 2004 Hurricanes: - Need for uniform statewide building codes, certification & training for code officials - Need for uniform statewide building codes, certification & training for code officials - Need for upgraded code provisions for wind and water penetration - Need for upgraded code provisions for wind and water penetration - Need for statewide mutual aid agreements for building departments as well as first responders - Need for statewide mutual aid agreements for building departments as well as first responders - Need for backup statewide permit & plans review - Need for backup statewide permit & plans review

LESSONS LEARNED FROM OTHER DISASTERS  NORTHRIDGE & OTHER QUAKES: - Upgrade of seismic safety provisions in codes - Upgrade of seismic safety provisions in codes - Statewide mutual aid agreements - Statewide mutual aid agreements - Increased training for building officials and upgrade of ATC Increased training for building officials and upgrade of ATC Use of mobile technology for damage assessments and rapid recovery - Use of mobile technology for damage assessments and rapid recovery

LESSONS LEARNED FROM OTHER DISASTERS  BLUE CASCADES III EXERCISE IN PACIFIC NORTHWEST (Feb 06) - Secure database for first responders of as built designs - Identify and pre-certify construction industry from outside region to support first responses - Recovery - use of information technology speed damage assessment and permit issuance - Uniform building permit forms statewide, common inspection systems to provide backup support

LESSONS LEARNED FROM OTHER DISASTERS  FLOODS IN PITTSBURGH REGION - Uniform statewide building code - Regional disaster resiliency - Work with building departments to speed recovery - damage assessments, issuing permits for reconstruction - Use qualified third party personnel to supplement building department staff

BEST PRACTICES IN STARTING UP A BUILDING DEPARTMENT BEST PRACTICES – STARTING UP NEW DEPARTMENTS - Adopt & enforce uniform statewide building code (1970’s – 2000 PA, FL, TX, LA) - Adopt & enforce uniform statewide building code (1970’s – 2000 PA, FL, TX, LA) - Identify & build stakeholders within community to support building department - Identify & build stakeholders within community to support building department - Education, training and certification supported by State to assure code uniformity - FL, OR, VA - Education, training and certification supported by State to assure code uniformity - FL, OR, VA - Use of education, training and other support services from ICC - Use of education, training and other support services from ICC

BEST PRACTICES IN STARTING UP A BUILDING DEPARTMENT BEST PRACTICES – STARTING UP NEW DEPARTMENTS - Use of Third Party Agencies to staff departments – IL, PA, VA, WI - Uniform building permits – OR, NJ - Uniform building permits – OR, NJ - Statewide support services – CA, MN, NJ, OR, WI - Statewide support services – CA, MN, NJ, OR, WI - Interstate compact for modular commercial and residential structures - NJ, RI, MN, WI, KY, SD - Interstate compact for modular commercial and residential structures - NJ, RI, MN, WI, KY, SD

BEST PRACTICES TO SUPPORT BUILDING DEPARTMENTS  HUD GUIDE RECOMMENDATIONS - Build stakeholder support for building department: elected officials, construction industry, private sector, - Build stakeholder support for building department: elected officials, construction industry, private sector, homeowners, government employees homeowners, government employees - Closer coordination between building and zoning/land use departments - Closer coordination between building and zoning/land use departments - Funding sources – surcharge on permit fees / bonds/ set up departments with dedicated funds - Funding sources – surcharge on permit fees / bonds/ set up departments with dedicated funds

BEST PRACTICES USE OF INFORMATION TECHNOLOGY TO SUPPORT BUILDING DEPARTMENTS  BENEFITS OF USING INFORMATION TECHNOLOGY - Enhanced working relationship with customers - Ability to offer services 24/7/365 - Sharing of critical data with agencies - Ability to better prepare for, respond to, recover from disasters - Better prepare for coming of smartCodes, buildingSMART

BEST PRACTICES USE OF INFORMATION TECHNOLOGY TO SUPPORT BUILDING DEPARTMENTS  INFORMATION TECHNOLOGY - Where necessary re-engineer building department before applying I.T. to program - Phase in I.T. – On-line permit processing, plans submission tracking, IVR, mobile field inspections, and (coming soon) online plans reviews

BEST PRACTICES USE OF INFORMATION TECHNOLOGY TO SUPPORT BUILDING DEPARTMENTS Who are we?  The ITIAS is a technology committee comprised of technology vendors and government organizations working in conjunction with the Alliance to establish interoperability standards for the Building Regulatory Process (BRP).

BEST PRACTICES USE OF INFORMATION TECHNOLOGY TO SUPPORT BUILDING DEPARTMENTS The situation…  Silos & Interfaces Different systems Different systems Redundant information Redundant information Expensive interfaces to setup & maintain Expensive interfaces to setup & maintain Vendor upgrades Vendor upgrades  Lack of IT guidance & best practices for the industry  Funding, funding, funding.

BEST PRACTICES USE OF INFORMATION TECHNOLOGY TO SUPPORT BUILDING DEPARTMENTS Our approach…  Unify under a standard of standards  Standardizing systems is NOT a goal Standard database, fields or systems design Standard database, fields or systems design  K.I.S.S. & extensible  Provide education & tools for support  Aggressive promotion of common procurement guidelines

BEST PRACTICES USE OF INFORMATION TECHNOLOGY TO SUPPORT BUILDING DEPARTMENTS  Web Services Foundation with Open-API  XML-Broker “Middle-Tier”  Store-and-Forward Field System Durable, Affordable, Resilient Durable, Affordable, Resilient Data XML Data

BEST PRACTICES USE OF INFORMATION TECHNOLOGY TO SUPPORT BUILDING DEPARTMENTS DEVICECOSTMOBILITYFUNCTIONALITY Internet Cell Phone LowestBestFair SmartPhone / PDA GoodGoodGood UMPCGoodFairBest LaptopFairFairBest TabletPCHighFairBest Mobile Solution Matrix

RELEVANCE OF BEST PRACTICES TO LOUISIANA’S NEEDS RELEVANCE OF BEST PRACTICES TO LOUISIANA’S NEEDS  DISCUSSION – Which of these best practices meet your needs?

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