2014 NOFA Preparation Meeting September 23, 2014

Agenda Items Time Line Renewal project information for e-snaps New and renewal applications HUD's scoring criteria and points for new projects HUD's thresholds for renewal projects ranking Ranking and appeals Budgets Leveraging and Match Scoring Tools Information on WizHive Contacts & Resources Q & A

Timeline Timeline posted on MDHI website shows ALL participants parts in the NOFA preparation and submission. Important dates for Applicants: 09/23/14 Mandatory NOFA applicant meeting to review process (scoring tool, time frame, priorities) and address NOFA questions 09/24/14 By 12:00pm Non-binding Letters of Intent due for new projects ( to AND 9/25/14 Notify agencies regarding submitted Letters of Intent for new projects Send new project RFP to invited applicants 10/06/14 By 12:00pm NOFA renewal applications due to be submitted into WizeHive 10/08/14 By 12:00pm NOFA new project applications due to be submitted via ( to AND

Timeline continued 10/17/14 Recommended ranking of renewal projects announced to Stakeholders (posted to MDHI.org) Begin appeal process of ranked applications. 10/22/14 By 5:00pm Appeals filed by this date All projects due in e-snaps 10/24/14 Agencies who have appealed will receive in writing the decision prior to CoC NOFA application submission 10/28/14 MDHI Board meeting to approve NOFA recommendations 10/30/14 NOFA submission by 5:00pm MST 11/30/14 NOFA Fees Due for Renewal Project Applications Two weeks after HUD award announcement NOFA Fees Due for New Project Application

Renewal Applications

Renewal project information for e-snaps Legal information about Applicant Agency including tax ID numbers, DUNS, Type of Agency, Contact information and Congressional Districts served Compliance information around delinquency on any Federal debt, recaptured funds, findings from HUD audits Listing of any sub-recipients and all their legal, contact and compliance information All project detail – grant number, component type, and then a full description and identification of focused population Information on Housing First model

Renewal project information for e-snaps continued: Supportive Services your project provides and their ease of accessibility by participants HMIS participation and data quality scores for specific project Housing type and location(s) Information detail on project participants and/ or households Sub-populations served by household type, disabling conditions, etc. Outreach done to reach targeted populations Performance measures Budget information including match and leverage information

Renewal project information for MDHI RFP Renewal Projects All the above Information on overcoming/eliminating barriers for admission into your project Information on PSH bed turnover since July 1, 2014 including # turned, where folks went, how project participated in coordinated assessment system and how many CH put in beds/units not designated CH Current APR Current HUD grant

New PSH Bonus Project Application (see page 13 – 16 of NOFA) - Only 1 project per CoC - Project not ranked - Project awarded on CoC need & project quality (MDHI “extremely high need”) - MDHI PSH Bonus maximum funding $1,445,439 - Project, once awarded, can be renewed

Main Criteria for PSH Bonus Must exclusively serve chronically homeless Must be PSH Provide scattered site leasing or tenant based rental assistance If agency has site control of building/units, can substantiate they will continue to have site for full term of grant and program can be up and running within 6 months of funding, then they can apply for operating costs or project based rental assistance Applicant must be in good standing with HUD Request can not have more than 30% of funding going to supportive services and eligible services are limited (pg 13, C.1.a(4)

Main Criteria for PSH Bonus continued: Demonstrate ability to get program up and housing participants within 6 month of grant funding Demonstrate connection to mainstream services for participants Applicant must currently be using CoC’s coordinated assessment system or agree to before grant awarded. Can be multiyear request (pg. 22 #2 – Grant terms)

New Project Information for e-snaps Legal information about applicant agency including tax ID numbers, DUNS, type of agency, Contact information and Congressional Districts served Compliance information around delinquency on any Federal debt, recaptured funds, findings from HUD audits on applicant agency Experience of applicant agency in type of project planned Detailed explanation of planned project

New Project Information for e-snaps continued: Explanation if this is an expansion of a current project Supportive services new project will provide and detail on funding for services Housing type proposed Population and sub-population focus Number of households and/or individuals project proposes serving How project is going reach HUD performance measures Time line for getting project up and running

Information for New Project MDHI RFP Application All the above Budget Leverage Match

HUD Scoring for New PSH Bonus Projects

CoC Need – 60 points - MDHI has been designated an “Extreme High Need” area which merits the total 60 points Project Quality – 40 points Clear description of how project prioritizes CH by highest need (10 points) Use of “Housing First” model (10 points) Leveraging of mainstream services (10 points) - use of Medicaid, and Medicaid–financed services, other mainstream leveraged services such as mental health or substance abuse prevention grants Leveraging (5 points) – to receive full points, applicant must demonstrate with written commitments that the cash or in-kind value is at least 200 percent of the total request to HUD CoC score from FY2013/2014 NOFA Application (5 points) – our score not received yet

HUD’s Project Renewal Thresholds No matter the ranking the CoC gives a project, HUD will review for basic thresholds for renewal. HUD will use information in LOCCS; Annual Performance Reports (APRs); and information provided from the local HUD CPD Field Office, including monitoring reports and A-133 audit reports as applicable, and performance standards on prior grants, and will assess projects using the following criteria on a pass/fail basis: (1) Whether the project applicant’s performance met the plans and goals established in the initial application as amended; (2) Whether the project applicant demonstrated all timeliness standards for grants being renewed, including that standards for the expenditure of grant funds have been met;

( 3) The project applicant’s performance in assisting program participants to achieve and maintain independent living and record of success, except HMIS-dedicated projects are not required to meet this standard; and (4) Whether there is evidence that a project applicant has been unwilling to accept technical assistance, has a history of inadequate financial accounting practices, has indications of project mismanagement, has a drastic reduction in the population served, has made program changes without prior HUD approval, or has lost a project site.

HUD is also stressing that they and the CoCs should closely review information provided in each project application in order to ensure that: a) all proposed participants will be eligible for the project component type; b) the proposed activities are eligible under the CoC Program interim rule; c) each project narrative is fully responsive to the question being asked and that it meets all of the criteria for that question included in the detailed instructions; d) the data provided in various parts of the project application are consistent; and e) all required attachments correspond to the attachments list in e-snaps, that they contain accurate and complete information, and that they contain a current date.

HUD’s Policy & Program Priorities for Renewal Projects Ranking (pg of NOFA) Strategic use of resources by CoC as to project performance and effectiveness Extent to which project helps end chronic homelessness Extent to which project helps end family homelessness Extent to which project removes barriers to housing including the use of the coordinated assessment system How project maximizes use of mainstream resources How the use of partnerships such as working with the PHA’s in area are utilized by project How other sub-populations such as veterans or homeless youth are addressed in CoC

2014 Ranking We will use the Tier 1 and Tier 2 ranking process. Tier 1 is equal to the CoC’s ARD amount approved in Registration, less 2 percent (aprox. $322,200). Tier 2 is the amount between a CoC’s Tier 1 and the CoC’s ARD, plus any approved amounts for CoC planning costs. The Permanent Supportive Housing Bonus will be administered as a separate national competition and will therefore not be subject to the Tier1/Tier 2 process.

HUD’s Ranking Order Within the rank order established by the CoC on the Priority Listings, HUD will first select projects from Tier 1 in the following order by CoC score for funding: 1. renewal permanent housing projects, RRH and PSH; 2. new PSH projects created through reallocation for 100 percent chronically homeless; 3. new rapid re-housing projects created through reallocation for homeless households with children; 4. renewal safe havens; 5. renewal transitional housing; 6. CoC planning costs; 8. SSO projects for centralized or coordinated assessment system; 9. renewal HMIS; 10. all other renewal supportive services only projects,

Within the rank order established by the CoC on the Priority Listings, HUD will then select projects from Tier 2 with any remaining available funds in the following order by CoC score: 1. renewal permanent housing projects, RRH and PSH; 2. new PSH projects created through reallocation for 100 percent chronically homeless; 3. new rapid re-housing projects created through reallocation for homeless households with children; 4. renewal safe havens; 5. renewal transitional housing; 6. CoC planning costs; 8. supportive services only projects for centralized or coordinated assessment; 9. renewal HMIS projects 10. All other renewal supportive services only projects

Budgets We will be using the same budget format as we had last year and it will need to be uploaded into WizeHive as it was last year Budget format will be uploaded to MDHI website with other 2014 NOFA documents

Match and Leverage MatchLeverage 25% Required (total HUD CoC Funds – Leasing x 25%) No Limit – NOFA goal of 200%; includes cash & in-kind match Required by HUD to comply with grant Required by CoC to remain locally competitive among peers Must be spent within contract year for eligible activities (based on Subpart D of the HEARTH Act) Leverage beyond required match can come from any source and are not required to be an eligible cost Requires established MOU for third party services, before grant execution Must be documented in grant files; cannot exceed the number of persons proposed to be served by project Volunteer hours should be valued at $10/hour, unless they are professional services

Scoring Tools Scoring tools are being worked on to match our new renewal and new project applications They will be uploaded to MDHI website by end of this week

WizeHive We are using WizeHive again this year for MDHI RFP application submissions. Reviewers will also be using WizeHive to score RFP’s. Further instructions will be coming out when the site is updated with the new RFP forms. New Project Application will be submitted via and not in WizeHive.

Resources program-competition-resources/ Use Program Applicant tab Numerous manuals listed

Resources / program-competition-resources/ Use Program Applicant tab Numerous manuals listed

MDHI Moving!!!!! Sept 25 – 30 th, MDHI is moving their offices to 711 Park Ave West, Suite 320 in Denver. Phones and down beginning Thursday this week so please copy Teri Marquantte OR on anything you send to MDHI in order to prevent delay in case of problems that might be encountered in accessing MDHI

Q & A