1 AZNet II Steering Committee June 16, 2014

2 Agenda AZNet II Steering Committee | 2014 » Opening Remarks » Refresh Status/Updates » Dashboard and Solarwinds » IP Telephony Shared Resources » Closing Remarks

REFRESH STATUS/UPDATES

4 AZNet II Steering Committee | 2014 Refresh Status / Projects Completed Sites Completed # Seats Affected Sites Completed # Seats Affected Sites Completed Total Sites Refreshed To Date: 162 Total Seats Affected: * 2014 To Date N ETWORK R EFRESH V OICE R EFRESH C ALL C ENTER * 2014 reflects up to May 2014

AZNet II Steering Committee | 2014 Refresh Status Updates » Focus on Legacy Voice Platforms » Communicate state wide on still in service legacy systems as to increase decommissioning of systems » Communication to All » Agency, Boards and Commission, communications for refresh. » Identifying those not contacted at this point and beginning talks. » Voice Cut Sheets » Help when needed and time frames for cut offs/changes

DASHBOARD AND SOLARWINDS

AZNet II Steering Committee | 2014 Dashboard and Solarwinds To Request Access: » Open an RFI ticket via AZNet Support Desk Maximum 5 accounts per Agency » Include name, and phone # for each account requested AZNet II Solarwinds and Sharepoint access will also be provided with this request Content : » Service Level Requirement (SLR) Reports Agency and Core SLR Reports » Trending Reports Various reports for month-over-month SLR trending » Other Reports Non-SLR reports or links to documents/maps, etc. AZNet II Solarwinds or SharePoint access may also be needed to view these items.

IP TELEPHONY SHARED RESOURCES

AZNet II – Shared PSTN Resources Shared Resource Proposal Cost Savings Proposed Shared Resource Locations Number of Offices per Shared Location Agencies that will benefit

AZNet II – Shared PSTN Resources Shared Resource Proposal The State of Arizona currently have offices throughout the state both in small remote cities and heavily populated areas. Most of these sites have dedicated circuits, some digital T1/PRI’s (Primary Rate ISDN) and some are standard analog lines that do not support DID’s (Direct Inward Dialing). Dedicated circuits cost money and may not be fully utilized, for instance an office with a PRI, (23) voice circuits, may only require a maximum of 5 circuits to support their business needs but the PRI may be required to support DID’s. This resource can be shared with other agencies within the same calling area reducing the circuits costs at the other agencies while sharing the total cost of the PRI.

AZNet II – Shared PSTN Resources Shared Resource Proposal Cont’d Some agencies only have analog lines available, which does not support DID’s. With a shared T1/PRI DID’s can now be available to these agencies without the added cost of a dedicated PRI. Finally shared resources can also reduce the cost of instate long distance which all agencies can benefit from. To explain further, a shared PRI located in Kingman can be used to route all calls, from around the state, local to the Kingman calling area out this PRI. No long distance charges will apply for any of these calls.

AZNet II – Shared PSTN Resources Shared Resource Proposal Cont’d Redundancy is inherent with shared resources for outbound calling, if a circuit is down due to carrier failure the outbound calls can be rerouted to other shared resources throughout the state with no intervention required by the system administrator. This can reduce the impact voice circuit outages will have on individual agencies. In the event a network outage to a single site occurs all agencies will need to maintain at least two local analog lines. These lines would be used for local 911 calls and outbound dialing if the WAN connection fails and IP calls cannot complete across the IP network.

AZNet II – Shared PSTN Resources Cost Savings With shared resources all agencies within a single calling area can share the cost of a single or multiple PRI circuits while reducing the cost of dedicated circuits for each agency Instate long distance charges are reduced for all agencies by routing calls to shared resources if the call is local to the calling area the resource is located in. Agencies requesting DID (Direct Inward Dialing) numbers, currently unavailable to them, can now share in the benefit of having DID’s for a minimum cost to the state.

AZNet II – Shared PSTN Resources Current Shared Resource Locations Tucson (currently a shared infrastructure) Phoenix (currently a shared infrastructure) Flagstaff (currently a shared infrastructure) Winslow (currently a shared infrastructure)

AZNet II – Shared PSTN Resources New Proposed Shared Resource Locations The proposed shared resource locations begin with the following sites: Kingman Sierra Vista Holbrook Cottonwood Payson Glendale Scottsdale Globe Casa Grande Safford Yuma Prescott/Prescott Valley

AZNet II – Shared PSTN Resources Number of Offices per Shared Location The following lists the quantity of state offices that will benefit from each of the proposed shared infrastructure locations: Kingman 16 offices will benefit from shared resources for inbound calling and DID availability All state agencies will benefit on instate calling to this area. Sierra Vista 23 offices will benefit from shared resources for inbound calling and DID availability All state agencies will benefit on instate calling to this area. Holbrook 8 offices will benefit from shared resources for inbound calling and DID availability All state agencies will benefit on instate calling to this area. Cottonwood 6 offices will benefit from shared resources for inbound calling and DID availability All state agencies will benefit on instate calling to this area.

AZNet II – Shared PSTN Resources Number of Offices per Shared Location Cont’d Payson 4 offices will benefit from shared resources for inbound calling and DID availability All state agencies will benefit on instate calling to this area. Glendale 27 offices will benefit from shared resources for inbound calling and DID availability All state agencies will benefit on instate calling to this area. Scottsdale 44 offices will benefit from shared resources for inbound calling and DID availability All state agencies will benefit on instate calling to this area. Globe 10 offices will benefit from shared resources for inbound calling and DID availability All state agencies will benefit on instate calling to this area. Casa Grande 14 offices will benefit from shared resources for inbound calling and DID availability All state agencies will benefit on instate calling to this area.

AZNet II – Shared PSTN Resources Number of State Offices per Shared Location Cont’d Safford 11 offices will benefit from shared resources for inbound calling and DID availability All state agencies will benefit on instate calling to this area Yuma 24 offices will benefit from shared resources for inbound calling and DID availability All state agencies will benefit on instate calling to this area. Prescott/Prescott Valley 25 offices will benefit from shared resources for inbound calling and DID availability All state agencies will benefit on instate calling to this area. Tucson (currently a shared infrastructure) 93 offices will benefit from shared resources for inbound calling and DID availability All state agencies will benefit on instate calling to this area. Phoenix (currently a shared infrastructure) 275 offices will benefit from shared resources for inbound calling and DID availability All state agencies will benefit on instate calling to this area.

AZNet II – Shared PSTN Resources Number of Offices per Location Cont’d Flagstaff (currently a shared infrastructure) 37 offices will benefit from shared resources for inbound calling and DID availability All state agencies will benefit on instate calling to this area. Winslow (currently a shared infrastructure) 5 offices will benefit from shared resources for inbound calling and DID availability All state agencies will benefit on instate calling to this area.

AZNet II – Shared PSTN Resources Agencies that will Benefit All agencies will benefit from the shared infrastructure for outbound dialing across the state of Arizona. The following lists the agencies that will benefit the most from this shared infrastructure proposal as it relates to inbound dialing and DID support. DE – DEPT OF ECONOMIC SECURITY 133 sites around the state will benefit from the shared resources in this proposal DT – DEPARTMENT OF TRANSPORTATION 114 sites around the state will benefit from the shared resources in this proposal PS – DEPARTMENT OF PUBLIC SAFETY 40 sites around the state will benefit from the shared resources in this proposal GF – DEPARTMENT OF GAME AND FISH 11 sites around the state will benefit from the shared resources in this proposal CD – EARLY CHILDHOOD DEVELOPMENT HEALTH BOARD 13 sites around the state will benefit from the shared resources in this proposal HC – AHCCCS 7 sites around the state will benefit from the shared resources in this proposal

CLOSING REMARKS

22 AZNet II Steering Committee | 2014 OPERATIONS UPDATE AZNet II Arizona Network

Ticket Activity / 12-Month Summary AZNet II Steering Committee | RESOLVED TICKETS CREATED TICKETS Total Tickets Closed: 31193/ Average Closed Per Month: 2399 CANCELLED TICKETS

Ticket Activity / Sev 1 & Sev 2 Tickets AZNet II Steering Committee |

Task Activity / Created & Closed Monthly AZNet II Steering Committee |

Task Activity / Created Weekly by Type AZNet II Steering Committee |

Task Activity / Closed Weekly by Type AZNet II Steering Committee |

28 Network Change Control (NCC) / Monthly by Type AZNet II Steering Committee | 2014 NCC Completion StatusCORE SITE CORE SITE SITE Security Network/ Voice Network Voice CORE