Editing and Formatting Document

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Editing and Formatting Document Tutorial 2 Editing and Formatting Document

Spelling and Grammar Checker Red wavy line: word is either misspelled or not in Word’s dictionary. Green wavy line: grammatical error. To use Spelling & Grammar Dialog Box: Your insertion point needs to be at the beginning of the document. Click the Review tab, Proofing group, click the Spelling & Grammar button. Although, this is a useful tool it should not replace proofreading.

Delete When you want to delete an entire word or multiple words, you can select the text, then press either the delete button or start typing over the selected text.

Moving Text in a Document Dragging & Dropping: select the text you want to move, press and hold down the left mouse button while you drag the selected text to a new location, and then release the mouse button. Selection bar: white space in the left margin. Clipboard: temporary storage place in your computer that holds text and graphics until you need them.

Cut, Copy, and Paste Cut: removes something in a document and places it in the Clipboard. Paste: places a copy of what is in the Clipboard into the document at the insertion point. Copy: copy text to the Clipboard, leaving the material in its original location. Clipboard task pane: special part of the Word window that displays the contents of the Clipboard. The last item cut and copied to the Clipboard is the 1st first item in the Clipboard task pane. Clipboard stores up to 24 items.

Find and Replace When you are working in a long document, the quickest & easiest way to locate text is to use the Find & Replace command. Find tab: finding a word or phrase in a document. Replace: find a word or phrase and replace it with something else. Go to: moving the cursor directly to a specific part of a document.

Alignment Alignment: refers to the way a paragraph lines up horizontally with the right margin. Left: text is aligned on the left but uneven on the right. Right: text is aligned on the right but uneven on the left. Center: text is centered between the left and right margins. Justified: full lines of text are spaced between both the left and right margins, and the text is not uneven. (ex. text in newspaper columns)

Indenting Paragraphs Indent: move the entire paragraph to the right. Indent markers: on the horizontal ruler allow you to see at a glance a paragraph’s current indent settings. Hanging indent: where all the lines except the first line are indented from the left margin. Right indent: where all the lines of the paragraph are indented from the right margin.

Format Painter Makes it easy to copy all the formatting features of one paragraph to other paragraphs.

Bullets and Numbering Bullet: emphasize a list of items by adding a heavy dot. Numbering: lists items in a sequential order.

Bold and Italic Toggle: clicking the same button to turn a feature on and off. Help make specific words or phrases stand out: Bold Underline Italic

Helpful Keyboard Shortcut Bold: CTRL + B Italic: CTRL + I Underline: CTRL + U Single Space: CTRL + 1 Double Space: CTRL + 2 Select entire document: CTRL + A Cut: CTRL + X Copy: CTRL + C Paste: CTRL + V Key tips: can be displayed by pressing the ALT key.

Themes Theme: a designed collection of formatting options that include colors, graphics, and background images. There are 20 different themes. Each document theme is designed to convey a specific look and feel.