Building a caring correctional system that truly belongs to all INMATE TRACKING SYSTEM – SEPTEMBER 2005

INTEGRATED JUSTICE SYSTEM STRATEGIC GOAL The strategic goal of the IJS Programme is to achieve the objective to Integrate and Automate the Justice System. Achieving this goal will contribute to the greater efficiency in the management of cases, persons and exhibits, in conjunction with the measures instituted by the various role-players insofar as attaining: Shorter case cycle times; A greater throughput of cases through the system; Fewer withdrawals of cases; No lost case files; Fewer postponements of cases; Reduced awaiting trial prisoner population; Greater conviction of the guilty; A better prioritisation of cases involving young offenders, sexual offences, and priority crimes; A contribution towards the eradication of corruption. Improvement of Crime Intelligence.

INTEGRATED JUSTICE SYSTEM STAKEHOLDERS Stakeholders of this programme are the following: Crime Prevention & Security (CPS) Cluster Director-Generals; Development Committee; Integrated Justice System Board; Department of Correctional Services; Department of Justice and Constitutional Development; Department of Safety and Security; Department of Social Development; and National Prosecuting Authority.

INTEGRATED JUSTICE SYSTEM BUSINESS REQUIREMENT Purpose: To manage a Person and an associated Case through the System Business Processes cut across all Departments Docket/s Witnesses Exhibits Persons South African Police Service Department of Justice & Constitutiona l Development Department of Correctional Services Department of Social Development National Prosecuting Authority

INMATE TRACKING SYSTEM STRATEGIC OBJECTIVES Supportive towards decreasing the detention cycle time of detainees. (cost & operational benefits). Optimise the management of facilities and population. Improves the accuracy of facility management information. Assist towards security within the detention facilities. Support operational processes: Admissions, Releases, Roll Calls, Bail, & Visitations. In line with strategic goals of the Integrated Justice System.

THE TOTAL INTEGRATED SOLUTION NPIS CPS CRIM AFIS A&R The Focus of the Project The Future Concept The Future Concept Sentenced Inmate Module Other Systems in the Process Cycle Awaiting Trial Detainee Module Links with Major Police Stations & Secure Care Units Inmate Tracking System INMATE TRACKING SYSTEM THE TOTAL INTEGRATED SOLUTION

INMATE TRACKING SYSTEM BENEFICIARIES Department of Correctional Services: Provide capabilities for tracking, placing, & locating of detainees. Manage individual detainees & not population numbers. Allow for verification of identity through biometric fingerprint & photo image capabilities. Provide more efficient access to detainees by officials within sections. Enhance daily operations e.g. roll calls, daily lockups, cell register, added secure environment. South African Police Service: Enhance presentation of detainee for transportation to court. Assist towards investigations. Department of Justice and Constitutional Development: Supportive towards minimising court delays – detention cycle time. Department of Social Development: Allow greater access to detainees for social work activities. Community: Improve community interaction. e.g. bail payments, visitations, etc.

INMATE TRACKING SYSTEM CORRECTIONAL SERVICES REQUIREMENT Requirement for an Inmate Tracking System: Durban Medium A Correctional Centre – population average 6,500 detainees. Johannesburg Medium A Correctional Centre – population average 8,000 detainees. Problem: overcrowding. Detainees must be physically identified when: - Admitted (nationally approximately 23,000 monthly). Released (nationally approximately 22,000 monthly). Monthly Roll Call (Can take up to 5 days to complete). Visitations (nationally Over 23,000 visits per day). Bail is paid (nationally approximately 5,000 payments per month).

Problem: Daily, upto 500 detainees scheduled for court appearances at Johannesburg & Durban Medium A Correctional Centres – per day, 30 to 40 CANNOT be found for court OR are erroneously identified during presenting. INMATE TRACKING SYSTEM CORRECTIONAL SERVICES REQUIREMENT

INMATE TRACKING SYSTEM PROJECT CHARTER STATEMENT “The Inmate Tracking System with its interfaces is designed to incorporate an automated solution, to track the movement of each detainee within the holding facility, also replacing the manual fingerprint verification procedure within the processes of Admissions, Releases, Roll Calls, Visitations, Bail Payments, Incarceration, and Rehabilitation”.

INMATE TRACKING SYSTEM SOLUTION

Five Basic Components: Personal Tracking Device (PTD) – radio frequency (RF) transmitter tag. Transceiver Unit (TU) – radio frequency (RF) receiver. Personal Digital Assistant (PDA). Tracking and Application software. Computer platform & interface to existing facility management system (Admission, Detention, & Release System). INMATE TRACKING SYSTEM COMPONENTS

INMATE TRACKING SYSTEM PERSONAL TRACKING DEVICE (PTD) Comprises of four primary components: Active radio frequency (RF) tag: Tamper resistant bracelet & housing: Unique identification device: Battery (5 year lifespan)

INMATE TRACKING SYSTEM TRANSCEIVER UNIT (TU) Grid of Transceivers – radio frequency area covers entire holding facility. Individual transceiver radio frequency reception fields overlap. Each radio frequency transmission includes: Identification Number Tamper status Battery status.

The detainee moves through the facility with the PTD attached, transmitting a radio frequency signal, which is picked up by a number of RTLS transceiver units, effectively tracking & placing the movement within the facility, & depicted as a 2D text-based or a 3D graphic output.

Each section allocated a Personal Digital Assistant which is connected to system network through Wireless network. Personal Digital Assistant contains: Detainee personal data (registration number, name, photo image). Location detail (position, instructions, alarms). Unique radio frequency asset tag number. Identification reader – verify detainee identification. Battery status. Allows wardens within the sections to interact with the system. INMATE TRACKING SYSTEM PERSONAL DIGITAL ASSISTANT (PDA)

2-Dimension (2D) & 3-Dimension (3D) displays of facility. Continuous, simultaneous tracking & placing of all detainees - within a 3 Meter radius. Provides detainee identity verification capabilities. Tamper alarm monitoring. Presence / Absence alarm monitoring. “Go / No-Go” area alarm monitoring. Roll call (“lockup”) functionality. Audit / history trails Unauthorized Personal Tracking Device detection. INMATE TRACKING SYSTEM TRACKING & APPLICATION SOFTWARE

INMATE TRACKING SYSTEM PROJECT APPROACH System is “1 st in the World” within incarceration environment – technology mainly untested! Decision to publish a Request for Proposal for procurement of a pilot solution for 2 x Correctional Centres. Solution Provider to implement & handover to department for evaluation. Department to undertake evaluation of pilot in terms of strategic business aspects including economic feasibility, functionality, & security. Executive to decide on further rollout. Inmate Tracking System to continue as an operational system within pilot sites.

INMATE TRACKING SYSTEM PROJECT MILESTONES The Inmate Tracking System Pilot Project launched 16 th May Request for Proposal published October Request for Proposal responses evaluated March Contract awarded February 2003 – to the Exponant Consortium. Tripartite Contract signed July 2003 (DCS, SITA, & Exponant). Durban Medium A Correctional Centre Handover: 5 November Johannesburg Medium A Correctional Centre Handover: Scheduled 2 nd September 2005.

INMATE TRACKING SYSTEM ISSUES EXPERIENCED SITA involvement in Request for Proposal approval & contract awarding protracted. Technical solution was problematic and the resolving thereof was time consuming – unique environment! Human involvement in Durban was undependable - commitment & resistance towards acceptance of new working procedures! – still not fully functional. Shortages of supplied equipment experienced due to inadequate stock control in Durban – re-procurement process lengthy. Financial implication of implementation & operation – change to local manufacture of all components in progress. Negative & inaccurate media reporting experienced.

INMATE TRACKING SYSTEM BENEFITS REALISED Identity verification functionality utilised and benefits realized. e.g. Detainee prevented from presenting himself to be released on bail payment, which was resolved through utilizing the system. Security advantages – already provides degree of security to officials and detainees through monitoring & identity verification capabilities. Facility management capabilities – juvenile control functionality, court categories, cell balancing, overcrowding monitoring. Cost benefit – strategic objectives should realise gains. Number of additional functionalities have been identified. e.g. cashless environment, and visitations, bail, & investigations process enhancements. Officials have noted the value to the broader correctional environment which has become apparent, & requires suggested policy changes. Personal achievement & development of officials within Johannesburg accomplished – functionality implemented within 2 months!

Total Budget Expenditure – Current:R 26,701, Total Project Expenditure – Current:R 1,853, Total Additional Expenditure – Current:R 5,799, Total Credit Received – Current:R 1,396, TOTAL:R 32,958, Total Budget Payable – Current:R 1,841, Total Additional Payable (2005/2006):R 1,861,350.00

2005/ / / / /2010 Implementation Costs: R 21,341, R 21,341, R 37,080, R 37,080, R 43,641, R 43,641, R 38,726, R 38,726, R 45,923, R 45,923, Operational Costs: R 5,793, R 5,793, R 10,479, R 10,479, R 17,490, R 17,490, R 24,701, R 24,701, R 32,105, R 32,105, TOTAL Costs: R 27,135, R 27,135, R 47,559, R 47,559, R 61,132, R 61,132, R 63,428, R 63,428, R 78,028, R 78,028, Capital Cost Per ATD per day: R 0.90 R 0.90 R 1.60 R 1.60 R 2.00 R 2.00 R 2.20 R 2.20 R 2.56 R 2.56 Operating Cost Per ATD per day: R 1.18 R 1.18 R 1.46 R 1.46 R 1.74 R 1.74 R 2.09 R 2.09 R 2.34 R 2.34 Total Cost per ATD per day: R 2.08 R 2.08 R 3.06 R 3.06 R 3.74 R 3.74 R 4.30 R 4.30 R 4.90 R 4.90 Notes: 1. Implementation Costs refer to the cost of implementing the Inmate Tracking System into identified Correctional Centres implemented through to Operational Costs refer all costs pertaining to the ongoing operation of each installation and includes maintenance, license fees, consumables, etc.

3. Costs include annual escalation (8% per annum). 4. Above costs include imported components. All imported costs are based on exchange rate of $1 = R10. costs are based on exchange rate of $1 = R All imported content will be locally manufactured. Costs based on current imported content - total envisaged saving based on current imported content - total envisaged saving of average 30% from 2005/2006. of average 30% from 2005/ Capital & Operating costs are estimated.

INMATE TRACKING SYSTEM WAY FORWARD The Commissioner has approved the evaluation of the pilot system. An evaluation team has been appointed. The Evaluation Team will become operative from October 2005 and would provide an Evaluation Report focusing on aspects including economic feasibility, functionality, & security. This report would be critical in determining whether further rollout will occur and the extent thereto. The DCS would like to extend an invitation to the Portfolio Committee to see the Inmate Tracking System in operation at Johannesburg Medium A Correctional Centre.

Building a caring correctional system that trully belongs to all Thank you Together we can…