Commitment to Current and Future Readiness Briefing for: DASA FOA February 28, 2012 GFEBS General Ledger

2 Agenda  General Ledgers  What is General Ledger?  What is General Ledger in GFEBS?  Various GLs  How GFEBS reporting works  FI/FM Integration  SOF vs. Budgetary Ledger vs. Proprietary Ledger Diagram

General Ledger An entity’s accounting records. These records are a financial representation of an economic event. This formal ledger should contain all the financial transactions of a business entity Federal Government General Ledger account structure is governed, established, and maintained by the Department of Treasury GFEBS is setup with two General Ledgers- SL 95 (Operating) and SL Z1 (Reporting) 3

U.S. Government Standard General Ledger  Chart of Accounts Structure 1000Assets 2000Liabilities 3000Net Position 4000Budgetary 5000Revenue 6000Expense 7000Gains/Losses/Miscellaneous Items 8000 Memorandum for Loan Guarantee 9000Agency-Specific Statistical/Memorandum Website: 4

Relationship Among General Ledgers (GLs) and Chart of Accounts (COA) GL=SL 95 GL= GL= GL= B1 GL= T0 GL= GL= GL =SL Z1 GL= GL= GL= USSGL GL=1010 GL=6100 GL=4119 5

How GFEBS Reporting Works Special Ledger Materials Management MM-PUR Funds Management FM-BCS Customer Invoice Customer Billing Appropriation Allotment Apportionment Commitments Budgets Transfers Special Ledger Split Processor Financial Accounting FI-GL Sales and Distribution SD Budgetary Derivation Processor Reimbursable Orders Purchase Req.s Purchase Orders GL Reporting Trial Balance DDRS LEDGER 95 LEDGER Z1 Proprietary Doc Budgetary Doc Goods Receipt Vendor Invoices Payment Schedule Treasury Confirmation Journal Postings Budget Report Status of Fund 6

7 Master Data Integration FICO Liabilities Expenditures Revenues Assets Primary Cost Elements Revenue Elements Secondary Cost Elements Fund Balances Asset Commitment Items Liabilities Commitment Items Primary Cost Commitment Items Revenue Commitment Items Secondary Cost Commitment Items Fund Balance Commitment Items FMPS WBS Element Functional Area Funded Program

SOF vs. TB 8 Budgetary Proprietary Status of Funds (FM) Possible Issues Tie Point Imbalances Abnormal Balances Possible Issues FI/FM Imbalances (SOF vs. TB) Note: SOF does not always equal Budgetary Ledger

9 QUESTIONS