Interfacing with the General Ledger Richard Byrom Oracle Applications Consultant 13 th Cheque Payroll Seminar 12 th December 2001

Set of Books Standard Oracle Interfaces Payroll Interfaces Applications Desktop Integrator Agenda

Set of Books In order to determine what information is required to be interfaced into the General Ledger the infrastructure of the General Ledger/ Set of Books needs to be understood

A set of books consists of a chart of accounts structure, an accounting calendar, and a functional currency. Set of books Chart of accounts structure Accountingcalendar Functionalcurrency Set of Books

Define a flexible chart of accounts structure: Create up to 32 segments of up to 25 characters per segment. Define each segment name and the order in which it appears. Attach a list of valid values to each segment. Chart of Accounts Structure

Tailor your account structure for your industry and reporting requirements. Choose the number of segments, as well as the length, name, and order of each segment. Examples: –Manufacturing: XX XXXXXXXX XX XX XXX Company Cost Center Account Product Product Line Sub account –News Distribution: XX XXXXX XXX XXX XX Division Account Region Story Distribution –Project Oriented: XXX XXXXX XXX XXXX XX Company Account Department Project Project Type Chart of Accounts examples

Corporation Sets of books Companies Divisions Each corporation may include multiple sets of books. Each set of books may include multiple companies and/or divisions. Multiple books for multiple companies

Import journal entries from feeder systems –Third Party Systems - Billing, Banking etc. –Oracle Sub-ledgers - AP, AR,Payroll –Includes statistical information - airtime, customers Review journal import data Correct and delete journal import data Standard Oracle Interfaces

GL_JE_LINESGL_JE_HEADERSGL_JE_BATCHES Subledgers GL_INTERFACE Summary or Detail Automatic or Manual Journal Import Post GL_BALANCES Create journals in feeder systems and upload them to Oracle General Ledger using Journal Import. Interface Overview

Importing Journals

Load GL_INTERFACE Table Correct errors in Feeder System Journal import creates a postable journal batch Delete source from Journal Import Correct Journal Import online Import journals by source and Group ID Do any of the journals have errors? Number of errors Yes High Low No Journal Import Verification Process

You can drill down further to see detailed information about a respective journal activity in a Sub-ledger. Drilling down to Sub-Ledger Detail

Elements are all types of earnings, deductions, employer charges and non-payroll payments that go through the payroll. Typical examples of elements are: Regular Salary Wages Bonus Payments Health Insurance Stock Purchase Plan Pension Contributions Payroll Interface

Compensation and Benefits Equipment TrainingHospital Paid Time Off Salary Car Allowance Elements

1 Element Definition Define the information to hold Define how to validate entries Define how to process entries 2 Element Link 3 Element Entry Put the element on record for all employees who should receive it Automatic or manual entry Define who is eligible for the element Define costing Define how to validate entries Three Steps to Set Up an Element

GL_JE_LINESGL_JE_HEADERSGL_JE_BATCHES Payroll GL_INTERFACE Summary or Detail Automatic or Manual Journal Import Post GL_BALANCES Payroll Interface

ADI Functionality Applications Desktop Integrator is a spreadsheet tool which enables you to interface data in spreadsheet format directly into Oracle, it can also drill down into Oracle from a spreadsheet to provide you with the required information. It’s features are: - Journal Import Budgeting Analysis and Drilldown Fixed Asset Import Account Hierarchy Editor Physical Inventory Run Import Text File