New GL Tools Greg Herrington and Chris Curtis Wednesday August 13, 2014.

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Presentation transcript:

New GL Tools Greg Herrington and Chris Curtis Wednesday August 13, 2014

New GL Tools GL Reporting AR Reconciliation Inventory Reconciliation ION/Batch Count GL Batch Changes Troubleshooting Discrepancies Balancing Daily Transactions

GL Reporting Scans all DRCR tables in eoStar. Based on date range (eoStar or Ledger) DX Options Grid Options Layouts Print / Export Grouping

Reconciliation Tool Setup Ledger account type GL Toolbox Erase unused accounts Scan for setup issues Assign account types Set reckey to external account number Bank Accounts

Reconcile GL to ION AR Report Receivable account type ION Order Price – Order Discount + Sales Tax – Payments – Writeoffs + Charges

Reconcile GL to ION AR Report Possible Discrepancies Matching Debit and Credit Accounts Ledger impact on non-Receivables account Applies dated before a transaction exists Ledger Date changes

Reconcile GL to Inventory Valuation Inventory ledger account type

Reconcile GL to Inventory Valuation

Possible Discrepancies Ledger impact to non-inventory accounts Ledger impact from non-inventory transactions Billing codes Cost has GL impact flag Return reasons

Reconcile ION to Batch Count Can be used for Full and Cycle counts ION - all transactions up to midnight of selected day. COUNT – last inventory batch on selected day

Reconcile ION to Batch Count Details Shows transactions in different batches

GL Batch Changes GL closeout marking Automatic date changes

GL Batch Changes No more negatives Change GL dates / accounts GL Export Panel

Troubleshooting Discrepancies I have a Discrepancy, what do I do now? Step 1: Validate eoStar Transactions match eoStar GL Entries This can be done by running a series of ION Reports in conjunction with the GL Reporting Tool This process will help to narrow down where the potential issue is Step 2: Validate eoStar GL Entries match Entries in Accounting Software Using the GL Reporting tool we can generate what was exported in specific batches that were sent to the accounting software The GL Reporting tool will also allow us to view overall account impact for a time period which we can compare to what the accounting software shows

Balancing Daily Transactions eoStar walkthrough

Discuss | Ask | Suggest Greg Herrington Chris Curtis