Happy New Year Preparing your Campus for Year-End Close Amy Ahearn and Lorissa Cheney, MAPO Chancellor’s Office Year-End Legal Training April 17,

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Presentation transcript:

** Happy New Year ** Preparing your Campus for Year-End Close Amy Ahearn and Lorissa Cheney, MAPO Chancellor’s Office Year-End Legal Training April 17, 2014

PO Rollover – Run Control CSU Year End Processing > Year End Processes > PO Rollover April 2014Year-End Legal Training2

PO Rollover – PO Rollover Verification Query the Ledger_KK table Select the following fields & criteria listed below BU Fund Ledger = KK_DTL_ENC Account Fiscal Year = the new fiscal year ex: 2014 Period = 0 Monetary Amount (sum) <> = 0.00 April 2014Year-End Legal Training3

PO Rollover – PO Rollover Verification April 2014Year-End Legal Training4

Activate Fund Balance Accounts April 2014Year-End Legal Training5

Chartfield Value Sets - update Chartfield value sets are used in the closing rules. They combine your fund trees w/the fund balance accounts. Update them thru the end of your fiscal year. April 2014Year-End Legal Training6

Chartfield Value Sets – cont. April 2014Year-End Legal Training7

Closing Rule update April 2014Year-End Legal Training8

Closing Rule update – cont. April 2014Year-End Legal Training9

Closing Rule update – cont. April 2014Year-End Legal Training10

Closing Rule update – cont. April 2014Year-End Legal Training11

Closing the Ledger April 2014Year-End Legal Training12

Verifying Ledger Close April 2014Year-End Legal Training13

Copying Trees Copy Chartfield Trees to establish CF Trees in the new Fiscal Year April 2014Year-End Legal Training14

Copying Trees – cont. Copy Chartfield Trees Add DW_cf name is you’d like to see tree in the DW Update the Effective date - First day of new fiscal year Last day of new fiscal year April 2014Year-End Legal Training15

Copying Trees – cont. New tree – should be valid April 2014Year-End Legal Training16

Year End SAM99 Submission April 2014Year-End Legal Training17 Verify: Update Fiscal Year Accounting Period 12 (or closed period for test) Accr Rev Tape box checked Year End Tape box checked

Year End SAM99 Submission – cont. April 2014Year-End Legal Training18 Prior Lessons Learned: Use correct naming convention: FISCAL.D041714A.AGYACR (Day of actual SAM99 submission to SCO) Verify Prior Year Accrual File has been loaded into PeopleSoft (if applicable). Run SAM99 “TEST” report for a closed period. File should not be opened prior to saving as.ACYACR file. Use WS_FTP (PRO or LE) to transmit file to SCO Files will not be accepted after 2 pm by the SCO Send approved notification to SCO

Appendix_24_Year End Close Checklist April 2014Year-End Legal Training19

Contact Information: Amy Ahearn (562) Lorissa Cheney (562) April 2014Year-End Legal Training20

April 2014Year-End Legal Training21