eWiSACWIS Financials May 8 th, 2013

Service Category & Type Maintenance (June 2013) Provide the State with an online process to create bulk Service Categories and Types. Provide the State with an online process to create bulk Service Categories and Types. Provide the Counties with an online process to mass update Service Type characterisics. Provide the Counties with an online process to mass update Service Type characterisics.

GH & RCC Rates Maintained By Counties

Changes For June 2013 Some rates fall under Rate Reg. Some rates fall under Rate Reg. Some rates are controlled by the counties. Some rates are controlled by the counties. How do we identify these for you? How do we identify these for you? Naming? Naming? – Northwest Passage: 30 Day Clinical Assess (RCC) – Northwest Passage: Intensive Needs Res Tx (RCC)

New Basic Rates Are Coming (January 2014) Implementing a modification to the UFCR batch.Implementing a modification to the UFCR batch. Implementing a modification to the Admin batch process.Implementing a modification to the Admin batch process.

Timely Entry Placement, CANS, and FCR

Changes For February 2014 Birthday Batch Update Birthday Batch Update Adjust Begin and End Dates of OHCs or Services Adjust Begin and End Dates of OHCs or Services – even after final approval – as long as Pay Gen hasn’t processed Message when CANS is ended or created. Message when CANS is ended or created. Override OHC or Service end dates and reasons Override OHC or Service end dates and reasons – Without “Making in error”

Foster Care Rate Changes

Changes For February 2014 Exceptional Rate Justification Update. Exceptional Rate Justification Update. Create FCRs on closed placements. Create FCRs on closed placements. Adjust Begin and End dates of FCR. Adjust Begin and End dates of FCR. – Even after final approval. – As long as Pay Gen has not processed. Message when FCR is ended or created. Message when FCR is ended or created.

Payment Request Change

Changes For February 2014 Lock down Payment Request Lock down Payment Request – Placement payments controlled by OHC, CANS, FCR, and dates. Provide a method to pay Parent Agency directly. Provide a method to pay Parent Agency directly.

Trust Accounts

Creating Two types of Trust Accounts Two types of Trust Accounts – Dedicated – No reimbursement against these. – General – This is where all the magic happens. General Accounts are auto-created when a paid placement is documented. General Accounts are auto-created when a paid placement is documented. – These can also be manually created if necessary. Dedicated Accounts must be manually created. Dedicated Accounts must be manually created.

Benefit Record Tab

Document the Benefits received on behalf of a child to offset their cost-of-care.Document the Benefits received on behalf of a child to offset their cost-of-care. A benefit must be established before an entry of that type can be made in the ledger.A benefit must be established before an entry of that type can be made in the ledger. Child Support is auto-created with the Trust Account.Child Support is auto-created with the Trust Account.

Ledger Tab Tracks all Deposits. Tracks all Deposits. Tracks all Withdrawals (reimbursements). Tracks all Withdrawals (reimbursements). Provides tools to analyze the balance of Provides tools to analyze the balance of – Deposits – Payments

KIDS Comparison Reports FM0708a Monthly KIDS Exception Report. FM0708a Monthly KIDS Exception Report. – Identifies those Child Support benefits that failed to interface with the child’s Trust Account. – This is a “one and done” process. – If it fails, you must manually enter the Deposit. FM0708b Monthly KIDS Verification Report. FM0708b Monthly KIDS Verification Report. – Identifies those Child Support benefits that successfully interfaced with the child’s Trust Account. – Verify that what you see on paper matches the amount you actually received from Child Support.

Analyze This! The Analysis option provides a picture of: The Analysis option provides a picture of: – The Deposits and their relationship with Payments – The Payments and their “reimbursable cost-of-care”. The Options drop-down also allows you to: The Options drop-down also allows you to: – Export your Ledger to Excel

Here come the reimbursement batches!

Ready To Muddy The Waters?

And the reimbursement batches run again!

The SSA was not used, why? Look at the Effective Date of the Benefit Type. Look at the Effective Date of the Benefit Type. Look at what the Benefit is available to reimburse. Look at what the Benefit is available to reimburse. Look at the date of the deposit. Look at the date of the deposit. Look at the date of the payments. Look at the date of the payments.

Let’s Walk This Through Again (after another month has gone by)

And... The batches run again.

Put It All Together Notice the Payment IDs. Notice the Payment IDs. Use the “View By Drop-down”. Use the “View By Drop-down”. Use the Analysis Option. Use the Analysis Option. Look at the Reimbursement Detail. Look at the Reimbursement Detail.

Trust Account Maintenance View Trust Accounts from different perspectives. View Trust Accounts from different perspectives. – By “Type” – By “Hold Status” – By “Spending Limit Status” – By “Last Name” – By “Person ID” – By “SSN” – By “Case”

The End Or is it....Or is it....