ELCEN

What is ELCEN? ELCEN is a comprehensive school management system that can work in a networked environment where it connects to all teachers and users within.  It can also work in a single computer and deliver the required results.  It can run on all windows OS platforms ranging from windows 2000 to the current ones.  ELCEN Database is IBM DB2, Oracle or Ms Access. Ms Access Database is used for small companies.  It is easily learnt, user customizable and fully parameterized.  It is available for primary and secondary schools or as combination of both.

ELCEN Has these Modules: a)Register details for Students & Teachers b)Class Management c)Fee management d)Library management e)Ledger Accounting f)Inventory management g)Budgeting h)Ledger reports i)School Reports j)User Security

A) Student registration details ->Identification Details ->Contacts/Next of Kin ->Addresses ->Discipline & other Notes

Register has the following: Personal Details Passport Photos Contacts and Relatives Discipline and Punishment Details Free lance notes that can be used for – End term comments for students – Academic qualification for teachers – Behaviour, Merits, Awards – General information that needs to be known Past students and teachers are archived and details can be viewed.

B) Class Management It includes:  Student list Maintenance (per class)  Daily Attendance  Subjects & Exams  Online Result Markings – Ranking by subject – Ranking all by class stream – Ranking all by class group  Time Tables & Time Management

Class students list window

Class Attendance window

Class subjects window

Exams entry by Class

Timetable/Time Management  Customizable to fit Institution/class requirements

C) Fee Management It includes the following tasks:  Maintains Fee Structure By Class Groups  Generates Due Fees & Balances  Collecting Daily Fees  Entering Fees by Journals  Fee Deposits from Banks  Import Fees From Excel  View Fee Balances by Student  Fee Statements for Students

Fee structure definition  More fee accounts can be defined under the chart of accounts  Priority levels for each fee account can be set  The structure can be updated

Fee collection Window  Individual fee receipts done here & receipt produced  Automatic receipt nos. generated per transaction  For bulk data, ELCEN allows excel imports & creation of journals

D) Library Management Includes:  Library items details  Lend/Return capabilities  Library stocking  Issuing stationeries  Library Stock taking  Authors & Publishers lists  Books & other items excel import capabilities

Library items details entry

 Library stocking window  Library items lending/return window

E) Ledger Accounting Includes the following:  Accounts definition (account Master/COA)  Ledger Transaction Entry  Ledger Journals  Recurrent Transactions  Import from Excel  Account Reconciliation/Reconciliation workbench  Asset Register  Budgeting  Ledger transactions are integrated with school fees

Account Master->A/c definition window

Ledger transactions entry  The ledger transactions can also be done through a journal & excel imports

F) Inventory Management Includes:  Stock items entry  Items stocking  Stock item issues->to students & to teachers  Stocktaking  Supplier List  Asset register  Stock items imports

Inventory items entry

Stock Issue window Asset Register window(values,depreciation)

G) Ledger Reports  All standard Reports  Trial Balances  Balance sheets  Income & Expenses Statement  Transaction Reports  Many Others NB/All Reports are designed using crystal reports- are dynamic & can be designed based on user needs.

I) School Reports  Fees reports  Exam Results  End of Term Reports  Class room reports  Student Reports  Teacher Reports  Many Others

J) User security  Passwords and Users Restricted to Grouped Roles  Teachers Can be Restricted to Own Classes  Access to Data and Windows restricted to Grouped Roles.  Dynamic user privileges definition

ELCEN SETS THE RIGHT PLATFORM TO PROPEL SCHOOL MANAGEMENT TOWARDS DIGITAL ERA