An introduction to ViXEN Remote Requisitions. Click to advance each slide

ViXEN Remote Requisitions Price File Database Subset Database STAGE 1: A subset materials database is created from your central Price File Database for remote access by your engineers on-site.

Price File Database Subset Database STAGE 2: A Purchase Order Requisition is raised by the engineer on-site using the subset database on his PDA Engineer PDA or Remote PC with Internet Connection ViXEN Remote Requisitions

Price File Database Subset Database STAGE 3: The Purchase Order Requisition is then sent via GPRS link from the PDA (or via the Internet from the remote PC) to the back-office system Requisitions Module Requisitions Module Engineer PDA or Remote PC with Internet Connection ViXEN Remote Requisitions

Purchase Orders Requisitions Module STAGE 4: The P/O Requisition is checked, amended and/or authorised before being posted to the Purchase Order module Engineer PDA or Remote PC with Internet Connection Price File Database Subset Database ViXEN Remote Requisitions

Purchase Orders Requisitions Module STAGE 5: The Purchase Order is then raised and sent to the supplier, the system automatically updating the P/O Ledger and Job Costing Modules with Committed Costs Job Costing Purchase Ledger Engineer PDA or Remote PC with Internet Connection Supplier Committed Costs Automatic posting P/Order Print/Fax/ Price File Database Subset Database ViXEN Remote Requisitions

STAGE 6: The engineer is updated with the Purchase Order progress. Job Costing Purchase Ledger Engineer PDA or Remote PC with Internet Connection Supplier Engineer Update Committed Costs Automatic Posting P/Order Print/Fax/ Purchase Orders Requisitions Module Price File Database Subset Database ViXEN Remote Requisitions

STAGE 7: On receipt of the ordered materials on-site, the engineer fills out and sends an electronic Delivery Note which automatically updates the office Requisitions Module Engineer PDA or Remote PC with Internet Connection On-site Delivery System Update Committed Costs Automatic Posting Price File Database Subset Database Job Costing Purchase Ledger Supplier P/Order Print/Fax/ Purchase Orders Requisitions Module Engineer Update ViXEN Remote Requisitions

STAGE 8: Without having to wait for a hard copy of the Delivery Note or the supplier invoice, delivered materials can be checked against the Purchase Order and Actual Costs posted Engineer PDA or Remote PC with Internet Connection On-site Delivery System Update Actual Costs Committed Costs Automatic Posting Price File Database Subset Database Job Costing Purchase Ledger Supplier P/Order Print/Fax/ Purchase Orders Requisitions Module Engineer Update ViXEN Remote Requisitions

 Fully integrated – Estimating, Purchase Orders, Job Costing & Purchase Ledger for automatic system updating  Instant access to Supplier details, prices, preferential discounts, etc  Comprehensive Estimated, Committed & Actual Cost comparisons for checking order quantities and prices  Supplier invoice checking against ordered prices with tolerance margins  Automatic Stock level checking when placing orders  Escalation procedures when Purchase Order value requires authorisation  Early invoicing against Actual Costs on delivery  Final invoice warning on outstanding Committed Costs  System analysis reporting ViXEN Remote Requisitions

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