Permitting and Design Guidelines Working with Regulators Melissa Mormilo, P.E., LEED AP DOWL Engineers

Regulatory Agencies Municipality of Anchorage Municipality of Anchorage City or Borough City or Borough Anchorage Water and Wastewater Utility Anchorage Water and Wastewater Utility Alaska Department of Environmental Conservation Alaska Department of Environmental Conservation U. S. Fish and Wildlife U. S. Fish and Wildlife Environmental Protection Agency Environmental Protection Agency State of Alaska Department of Transportation and Public Facilities State of Alaska Department of Transportation and Public Facilities U.S. Army Corp of Engineers U.S. Army Corp of Engineers

What Needs to be Permitted? Grading Grading Drainage Drainage Water service Water service Sewer service Sewer service Driveways Driveways Wetland/Waterways Wetland/Waterways Floodplain Floodplain Coastal Zone Coastal Zone

Grading Who is permit authority? Who is permit authority? MOA, City or Borough MOA, City or Borough What is required? What is required? Permit Application Permit Application Signed Grading Plan Signed Grading Plan How long does it take? How long does it take? 6 to 8 weeks to obtain permit 6 to 8 weeks to obtain permit

Drainage Who is permit authority? Who is permit authority? MOA (Within MOA) MOA (Within MOA) ADEC (Outside MOA) ADEC (Outside MOA) What is required? What is required? MOA MOA SWPPP (Project 1 acre or more) SWPPP (Project 1 acre or more) Erosion and Sediment Control Plan Erosion and Sediment Control Plan ADEC ADEC SWPPP SWPPP Pre- and Post- Drainage Plan Pre- and Post- Drainage Plan How long does it take? How long does it take? 6 to 8 weeks to obtain permit 6 to 8 weeks to obtain permit

Water Service Who is permit authority? Who is permit authority? AWWU (Within MOA) AWWU (Within MOA) ADEC (Outside MOA) ADEC (Outside MOA) What is required? What is required? AWWU AWWU Permit Application Permit Application Fee Fee Signed Plan and Profile Drawings Signed Plan and Profile Drawings ADEC ADEC Permit Application Permit Application Fee Fee Signed Plan and Profile Drawings Signed Plan and Profile Drawings How long does it take? How long does it take? AWWU – 4 to 6 weeks AWWU – 4 to 6 weeks ADEC – 6 to 8 weeks ADEC – 6 to 8 weeks

Sewer Service Who is permit authority? Who is permit authority? AWWU (Within MOA) AWWU (Within MOA) ADEC (Outside MOA) ADEC (Outside MOA) What is required? What is required? AWWU AWWU Permit Application Permit Application Fee Fee Signed Plan and Profile Drawings Signed Plan and Profile Drawings ADEC ADEC Permit Application Permit Application Fee Fee Signed Plan and Profile Drawings Signed Plan and Profile Drawings How long does it take? How long does it take? AWWU – 4 to 6 weeks AWWU – 4 to 6 weeks ADEC – 6 to 8 weeks ADEC – 6 to 8 weeks

Driveways Who is permit authority? Who is permit authority? MOA MOA ADOT&PF ADOT&PF If intersecting ADOT&PF ROW If intersecting ADOT&PF ROW City or Borough City or Borough What is required? What is required? Permit Application Permit Application Fee Fee Drawings showing driveway design Drawings showing driveway design TIA (if required) TIA (if required) How long does it take? How long does it take? 8 weeks to 12 weeks 8 weeks to 12 weeks

Wetlands/Waterways Who is permit authority? Who is permit authority? MOA MOA Type C Wetlands Type C Wetlands U.S. Army Corp of Engineers U.S. Army Corp of Engineers U.S. Fish and Wildlife U.S. Fish and Wildlife What is required? What is required? Permit Application Permit Application Fee Fee Drawings showing the wetlands or work below ordinary high water mark impacts Drawings showing the wetlands or work below ordinary high water mark impacts Calculations Calculations Amount of Fill in Wetlands Amount of Fill in Wetlands Acres of Disturbance Acres of Disturbance How long does it take? How long does it take? 8 weeks to 1 year 8 weeks to 1 year

Floodplain Who is permit authority? Who is permit authority? MOA MOA Within MOA Within MOA City or Borough City or Borough What is required? What is required? Permit Application Permit Application Fee Fee Drawings showing the floodplain impacts Drawings showing the floodplain impacts Calculations Calculations Drainage Calculations Drainage Calculations How long does it take? How long does it take? 8 weeks to 1 year 8 weeks to 1 year

Coastal Zone Who is permit authority? Who is permit authority? ADNR ADNR What is required? What is required? Application/questionnaire Application/questionnaire Cover letter Cover letter How long does it take? 30 to 60 days 30 to 60 days

Miscellaneous Permits ADOT&PF ADOT&PF Utility Permits Utility Permits Approach Road Review Approach Road Review Other Agency Review Other Agency Review U.S. Fish and Wildlife Permit U.S. Fish and Wildlife Permit Fish Habitat Fish Habitat

Other things to Consider Variance Variance P&ZC and UDC hearings P&ZC and UDC hearings Platting Platting Letters of non-objection Letters of non-objection Access and Parking Agreements Access and Parking Agreements Other Agreements (drainage, no-build) Other Agreements (drainage, no-build) If you anticipate what is needed for these items, you won’t be scrambling when the contractor is screaming for a permit!

Permit Process Submit Required Documentation Submit Required Documentation Wait for Comments Wait for Comments Address Comments Address Comments Resubmit Drawings (if required) Resubmit Drawings (if required)

Addressing Comments How? How? In person In person By letter By letter Via (with caution) Via (with caution) Remember: You need the permit # no matter how you address comments! Check for MOA review comments on-line! Be Proactive! Don’t wait for architect or contractor to give you the comments to address!

Resubmitting Drawings Bring sets of revised drawings and (re)submittal form Bring sets of revised drawings and (re)submittal form Check with Agency regarding how many copies Check with Agency regarding how many copies Meet with reviewer Meet with reviewer Change drawings out (if applicable) Change drawings out (if applicable) Make sure old drawings are superseded and new drawings are stamped with permit # and date!

Documentation What should you keep copies of? What should you keep copies of? Entire submittal package Entire submittal package Review comments generated by Agency Review comments generated by Agency Response to review comments (with documentation) Response to review comments (with documentation) Sign-offs by reviewers Sign-offs by reviewers Drawings, s, phone conversations regarding comments, resolution and signoff Drawings, s, phone conversations regarding comments, resolution and signoff Copies of revised drawings and specs Copies of revised drawings and specs

Documentation Send it to project file Send it to project file Send copies to the client, design team contractor for their use (cc appropriately) Send copies to the client, design team contractor for their use (cc appropriately) Remember to distribute revised drawings and specs!

Keep in Mind Timelines for required permits, sign-offs, etc. Timelines for required permits, sign-offs, etc. How permits/sign-offs relate to one another How permits/sign-offs relate to one another Lead time for signatures and fees Lead time for signatures and fees

Design Guidelines MOA MOA Title 21 Title 21 MOA Design Criteria Manual MOA Design Criteria Manual Special Provisions Special Provisions Handouts Handouts Wetlands and Floodplain Mapping Wetlands and Floodplain Mapping AWWU AWWU Design and Construction Practices Manual Design and Construction Practices Manual City or Borough City or Borough Design Guidelines Design Guidelines Special Provisions Special Provisions Floodplain Mapping Floodplain Mapping

Design Guidelines EPA EPA NPDES NPDES On-Site Wastewater Treatment Systems Manual On-Site Wastewater Treatment Systems Manual ADEC ADEC Drinking Water Regulations Drinking Water Regulations Wastewater Regulations Wastewater Regulations Storm water Regulations Storm water Regulations ADOT&PF ADOT&PF Special Provisions Special Provisions Pre-Construction Manual Pre-Construction Manual

QUESTIONS?