2011 CDBG Applicants’ Workshop Important Reminders for 2011

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Documentation This is key ▪Use multiple sources ▪Use third party documentation as much as possible ▪Document health and safety hazards

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Use Appendix E We supplement the text of the manual with suggestions for competitive applications

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Photographs All sets of photographs must be in color Photographs should be dated ▪Assists in showing prevalence and frequency Photographs should be keyed to a map

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Suggestion – Resident Letters Don’t let us wonder whether a letter is from a target area resident Key resident letters to a map

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Maps We still see missing concentration maps ▪LMI, substandard housing, and minority concentrations Omitting maps can result in lower scores Omitting maps can raise FHEO concerns

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Presumed Benefit Presumed benefit only applies to LMC projects Common example ▪Nursing homes in a TA must be surveyed

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Survey Methodology Census data will not provide needed data on LMI benefit

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Joint Applications Required when less than 51% of beneficiaries are located in applicant’s jurisdiction DCA may grant exceptions, but only in writing Request an exception no later than March 1, 2010

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Reminders – Budgets Round to the nearest dollar!

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Administration Costs Administration allowed as cash match ▪Dollar amounts and percentages must be reasonable ▪Reminder -- Administration allowed as leverage Dollar amounts and percentages must be reasonable

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Appendix O Applicable beginning with the 2008 Competition Especially important to water and sewer projects Review panels access both water and sewer rate dashboards and local government audits during the review process “Rule of thumb” is 1.25% of MHI for water and 1.25% for sewer

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Appendix O Discuss financial alternatives Provide a financial projection of water and sewer rates Provide turndown letters Don’t leave us looking at online information without making your case! ▪Lot’s of cash? ▪Below rule of thumb? ▪No discussion of alternatives?

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 New for 2010 – Appendix O See the following link for dashboards… See the following link for dashboards…

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Appendix P Applicants must: ▪Discuss plans for implementing Section 3 requirements along with other applicable laws and regulations (e.g., the Uniform Act) ▪A brief, thorough description of plans for implementing Section 3 requirements will enhance an applicant’s chances of receiving the maximum score on Feasibility.

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Drainage Standards DOT standards identify a 25-year flood design standard for local road drainage improvements. Standards greater than 25 years must be explained and justified in the CDBG application

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 RAS Deadlines All RAS applications, annual updates, or renewals must be submitted in full no later than April 1, 2011 in order for RAS benefits to be applicable to the 2011 Annual Competition ▪Including but not limited to the ability to apply for CDBG funds in RAS areas every year and bonus points.

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Sole Source Approvals Description of the procurement process Tear sheet of the Request for Proposals List of the active, qualified consultants or engineers/architects that were mailed the Request for Proposals Certified return receipt documentation or adequate documentation that the Request for Proposals was delivered as required

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Water & Sewer Hookups Water and sewer hookups on private property cannot be paid for with CDBG funds unless the household served is low- to moderate-income

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Water & Sewer Hookups Applicants should discuss how water and sewer hookups, water and sewer service line replacements, and septic tank closures will be paid for in order to increase the likelihood of a maximum score Water and sewer laterals from the street to the private property line are eligible CDBG expenses regardless of income

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Water & Sewer Hookups Applicants should indicate that all target area households will be connected to the CDBG-proposed improvements (and all septic tanks properly closed, if applicable) in order to increase the likelihood of a maximum score

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Water & Sewer Hookups DCA will accept as documentation of low- and moderate-income status area surveys that are three years old or less Local funds used to pay for hookups may be counted as match or leverage

Page CDBG Applicants’ WorkshopDecember 6-8, 2010 Questions?