LABORATORY RECORDS AND DOCUMENTATION Part III

Records in support of the requirements described in the 2003 RSM must be maintained in the laboratory. These records must be available for review by the UGA/RSO or regulatory agencies. It is recommended that records be organized in labeled binders for easy access and to facilitate the review process. Examples of these records include: RADIATION SAFETY RECORDS Radioactive materials permit application, approval and amendments Training Records Monthly Radiological Survey Records Sewer Disposal and Waste Records RAM inventory summary and radioisotope forms

RECORD RETENTION Contamination Surveys of each Lab and Source Radioactive Materials Inventory Waste Disposals RETAIN FOR DURATION OF PERMIT Original application, approval and amendments. Laboratory Radiation Safety Program Security and Safety Tests Training records RETAIN FOR 3 YEARS

ORGANIZE RECORDS IN 3 RING BINDER

Radioactive Materials Permit (RMP) Application

Completed Radioactive Materials Permit Classifies you as an Authorized User under UGAs RML

Chronological Approved Amendments Possession limits Change of Location Inactive or termination status ARW changes Sewer Discharge permit

Keep a copy for your Records ! Send us a copy for our rad worker file RWC ! NOTE: This form must accompany the Dosimetry Request Form when applying for a dosimeter badge

Records must contain an on-line certificate for every radworker for each year working under a RAM permit

WHITE COPY IS YOUR RECORD YELLOW COPY IS SENT TO THE RSO FOR REMOVAL OF YOUR USED OR DECAYED ISOTOPE OR DECAYED ISOTOPE IF YELLOW COPY IS LOST, A PHOTOCOPY WILL SUFFICE

ISOTOPE TRACKING SUMMARY FORM MUST BE KEPT UP TO DATE STATE INSPECTORS WILL LOOK AT THIS FORM

Monthly Surveys (RSF)

Liquid Release Evaluation Form

Monthly Sewer Disposal

EACH LIQUID WASTE CONTAINER MUST HAVE THIS FORM EACH FORM SHALL BE INITIATED WHEN THE FIRST WASTE IS PLACED IN THE CONTAINER ANALYZED WHEN FULL OR WHEN YOU WANT TO DISPOSE FORM MUST BE COMPLETED WHEN WASTE IS RETRIEVED MAKE COPY FOR YOUR RECORDS

EACH DAW CONTAINER MUST HAVE THIS FORM EACH FORM SHALL BE INITIATED WHEN THE FIRST WASTE IS PLACED IN THE CONTAINER COMPLETE WHEN FULL OR WHEN YOU WANT TO DISPOSE FORM MUST BE COMPLETED WHEN WASTE IS RETRIEVED MAKE COPY FOR YOUR RECORDS

Radiological Improvement Program Chp 11, 2003 RSM

Radiation Producing Equipment Chp 12, 2003 RSM

Radiation Safety Module Training Summary Practice and use ALARA fundamentals of TIME, DISTANCE and SHIELDING There is a risk in everything we do, working with radiation only increases your risk of health effects slightly. Remember you are only receiving chronic doses if any. Every permit carries the responsibilities of performing, documenting and reporting radiological surveys, waste disposal, inventory, training and records management. Know your Isotopes! Know the difference between RADIATION and CONTAMINATION Use your GM ! Read and use the new 2003 RSM

Questions ??? Please Feel Free to Contact: The Radiation Safety Office Environmental Safety Division University of Georgia 240A Riverbend Road Athens, Georgia If you have any questions while reading the Radiation Safety Procedures Keep checking our website for new stuff