Introduction to EndNote Dorice L. Vieira Ehrman Medical Library

Goals of this Course  Using a hands-on approach, to provide you with basic skills for understanding and managing bibliographic reference Exporting/Importing References Searching PubMed (a bibliographic database) Sorting references Searching the EndNote Library Managing Duplicate References  To provide you with skills for inserting references into your Word Document  Formatting your manuscript using a variety of journal styles

What is a database?  An organized collection of records Fields Records Database or File  Can be searched and sorted  Can be programmer specific vs. enduser specific This is a Microsoft Access db

A bibliographic database?  Provides access, in the form of bibliographic citations, to scholarly and popular literature  Ehman Medical Library databases Ovid: MEDLINE, Embase, PsycInfo and CINAHL, etc. Web of Knowledge (Science Citation Index, etc.) And many, many more

EndNote Library (Database)  Fields: author, year, title, journal, volume, issue, pages, etc. important field: url field keeps tracks of full-text urls/pdf files Fields can be “tailored”  Records (reference types): journal, magazine, newspapers, book, book sections, conference proceedings, etc.  Library: the file or database of complete records

A Few Things to Think About  Term Lists Do you want to manage journal titles and abbreviations? It will take additional time to manage, but may save considerable time in the long run!

More to think about!  How are you going to retrieve the references that you want to cite once you begin using EndNote? (I use the label field)  How many separate databases will you need?  Where do you want to save your libraries, full-text, etc.  Do you want to “weed” citations? If so, how? Beware of “mismatches”!

 Set up an EndNote Library  Search the literature PubMed Ovid MEDLINE  Draft paper: Alternative Medicine Meets EBM  Insert references into Word document Change journal output style Tasks for today... Wow!

Starting a New Library  Name the database using a logical name Alternative and EBM DV.enl  Please use your initials Alternative and EBM cites.txt  When saving text files, do not confuse your search file names with your database name  Use “direct export” features when possible EndNote will display the name in the upper left corner of the title bar..enl is the extension that follows the “library” name--never change.enl!  DO NOT use special characters!!!., { } [ ] /

Starting a New Library cont. Click on “Ok”

Name the Library Do not use special characters or the period “.”

Your Empty Library

Searching PubMed

Take the 1 st 50 from the results page

Selecting Results Copy all references to your library, OR hold the ctrl key and select the individual references you want to copy.

Results Review  Citation Record  Sorting (simple)  Foreign language records  Link to citation via PubMed NYU Health Sciences Library logo  Journal Abbreviations PubMed places abbreviated titles in the record—major implications for term lists! Do you want to turn this off?  Any questions?

MEDLINE (next 3 screens)  Search “alternative medicine and evidence based medicine” (do not type quotation marks)  Limit to Humans, English and Review Articles  Click on “Search” button to execute strategy Scroll to the bottom of the screen to the citation manager

Results Manager  Type “1-50” in the “and/or Range:” box  Select the appropriate fields that you would like to have inserted into your library  Select “Direct Export” If you have to save and “import” the file, choose “Reprint/Medlars”  Click on Save

Direct Export 1.Click in the “export results to Endnote...” circle. 2.Click on “Continue”. 3.Choose your database when the window pops up.

Results Review  Citation  Journal Titles Ovid places the full title in the record Compare PubMed vs. Ovid Records—this relates to the “Term Lists” feature  Remove duplicates  Link to full-text—must be added manually  Any questions?

Importing/Exporting  Exporting allows you to send the citations from the bibliographic database directly to the EndNote Library Available in Ovid databases, Web of Science, and other databases  Importing allows you to capture the citations as a text file from the bibliographic database (PubMed) and transfer them using a FILTER into your EndNote Library (database) When searching PubMed directly, you must save the file in the MEDLINE format, then import using the PubMed filter.

Filters: What are they?  Filters translate from the bibliographic database to the EndNote Library MEDLINE via Ovid requires the “Ovid (Reprint/Medlars)” filter Web of Science requires the “ISI Web of Science” filter You must know the name of the database vendor to find the appropriate filter!  Full-text databases import the bibliographic citation—not the full-text!

Importing Window Sample  Click on “Choose File” and retrieve your ???.txt file  Click on “Import Option” to select the appropriate “filter” PubMed (NLM), Ovid(Medline) or appropriate filter  Remove duplicates if necessary

Reprint Medlars: the Ovid Medline filter (translator) Any questions?

Linking to Fulltext  Save the full-text url in the url field and “launch” the record from the Edit menu. This will not work with some databases. OR  Save the full-text as a PDF file. Go to “References” on the main menu and “Link to” the PDF file. Click on the “Open Link” icon.

Entering Citations Manually Title Complementary/alternative medicine : an evidence-based approach Published St. Louis, Mo. : Mosby, c1999 Author Spencer, John W. (John William), Jacobs, Joseph J., M.D Descript'nviii, 442 p. : ill. ; 23 cm Look at a record in the EndNote Library to see how records should be entered. (See next screen)

Sample

Linking References to a Word Document  How do you typically write your papers? Easy method: highlight the reference when in EndNote and click on the “insert citation” icon Nice Option: “Cite while you Write”  Built-in search feature found on the tool bar in the Word document Search the database for specific articles for paper  Use “notes,” “label” or other fields to help you manage and search your “library”

Practice  Search the Ovid MEDLINE, Web of Science or PubMed database Topic: innocent AND heart murmurs from 1995 to present, English  Sorting the EndNote Library Sort by year Sort by author, year in reverse chronological order  Link to Word Manuscript

Questions & Answers

Getting Access  School of Medicine IT Server Load the “keyserver” client first Download EndNote  NYU Medical Bookstore Student Discounts are offered Faculty Discounts are offered Prices and discounts are subject to change

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