JNACT Update Patty Leyva

Agenda Background JNACT Meeting March 26-28, 2002 July 29-Aug 1, 2002 Questions/Comments

Aug 2001 Lab Director Oct 2001 VTC Dec 2001 TAMS Program Mgt Standing Committee March 2002 JNACT Mgt BACKGROUND

Goals Attendees JNACT auditors JNCAT Board Report of Calibrations Audit Certificates JNACT Meeting March 2002 Findings Schedules DYNACORP Brief (Chester Franklin) & NALCA Kramer’s IS Next JNACT Meeting

Goals Centralized schedule Clear Direction JNACT to maintain integrity Where are we going Standardize audit process Certification manual and revisions Funding for audits Who determines JNACT audit for labs Major/Minor/Non-conformances Attendees JNACT Meeting March 2002

JNACT ATTENDANCE ROSTER

Goals Attendees JNACT auditors JNACT Meeting March 2002

DIRECTORY OF JNACT AUDITORS

Full list of auditors Available upon request

NAVAIR MARINES FTSCLANT FTSCPAC SSP TOTAL = 36 JNACT Auditors

All officially recognized RCCs will be JNACT audit certified Additional laboratories seeking JNACT certification shall have multi-SYSCOM interest and are at the purview of the lead SYSCOM All SYSCOMS having interest in the laboratories are invited to participate. SYSCOMS electing not to participate shall accept the results and recognize the certification. JNACT audits are conducted in accordance with the STANDARD JNACT workbook is used under the guidance of the JNACT Definition of JNACT Audit

Lead Auditor Initial Prep: Contact lab with dates and discuss audit process, complete audit specific workbook, auditor team composition, schedule (8 Hrs.) Desk audit: Verify compliance of all documentation prior to audit including any appropriate feedback to the customer (Q Manual, SOPs, workbook, any other pertinent documentation, etc.) on site or off site. Auditor assignments. Contact customers and vendors (30-40 Hrs)

Lead Auditor Audit: On-site (look at spread sheet) most are 40 hours + travel (approx. $200/day in conus) Post audit: Assimilate and word smith all findings to prepare for report, identify what addressed in executive summary, follow up (on each non- conformance, coordination with initiating auditor(s), lab manager, other entities due to the findings), develop and identify the scope of competency, recommendation for certification. (30-60 Hrs.)

Lead Auditor Duties: Prepares workbook; sends to audit lab; reviews completed audit lab’s workbook, quality manual, SOP, and other pertinent documentation. Coordinates with SYSCOM POC to acquire audit team composition for each JNACT audit team. Assigns team responsibilities. Develops opening and closing briefs.

Lead Auditor Duties: All findings are completed and/or corrective actions are in conformance to the STANDARD. The lead auditor determines this for each audit with concurrence of the originating auditor. The lead auditor determines if additional information is needed to close out the finding(s). Determines when the audit is completed prior to forwarding for signature(s).

Auditors Desk audit: Review of assigned documentation with feedback to lead auditor (8 Hrs.) Audit: On-site (look at spread sheet) most are 40 hours + travel (approx. $200/day in CONUS) Post Audit: Validate corrective action(s) on non-conformances of auditors findings and provide feedback to lead auditor. Fill out critiques from lead auditor. (4-8 Hrs.)

Goals Attendees JNACT auditors JNCAT Board JNACT Meeting March 2002

JNACT Board

Goals Attendees JNACT auditors JNCAT Board Report of Calibrations JNACT Meeting March 2002

FORMAT ICP ICP review of the requirement of ROCs for labs ICPs requiring report of cal are being changed NPSL’S INVOLVEMENT Standardize format, methodology of ROC NPSL’s authority (mission) guidance on ROCs Format and uncertainty analysis needs clarity in the standard UNCERTAINTY ANALYSIS 3 rd party evaluation Process of uncertainty analysis identifying all elements/terminology Process of Navy METCAL uncertainty analysis REPORT OF CALIBRATION (ROC)

Goals Attendees JNACT auditors JNCAT Board Report of Calibrations Audit Certificates JNACT Meeting March 2002

JNACT Certificates CURRENT JNACT report certificate sent to SYSCOM for signature after lead auditor and/or SYSCOM lead Quality Manger approval. PROPOSED LEAD AUDITOR recommends approval to JNACT leader If approved, JNACT LEADER signs/seals and forwards to appropriate SYSCOM for approval. TWO SIGNATURES ON CERTIFICATE – JNACT LEADER AND SYSCOM LEAD

Goals Attendees JNACT auditors JNCAT Board Report of Calibrations Audit Certificates JNACT Meeting March 2002 Findings

MAJOR/MINOR vs. Non- conformance  Advantages  Disadvantages Classification of Audit Findings

Major Advantages Minor Disadvantages Non- Conformance Advantages Non-Conformance Disadvantages Clarification for CO/Lab/Audit Team Limited SampleSimpleSmall Findings & at same level Lab sees what is major/minor from audit team Training for auditors Lab responsibleLower status of important findings Time consumingAlready setLab managers/CO may not understand the ramifications CostlyObjective Change of workbook/std <Time for audit team Buy In<Training audit team

Goals Attendees JNACT auditors JNCAT Board Report of Calibrations Audit Certificates JNACT Meeting March 2002 Findings Schedules

Goals Attendees JNACT auditors JNCAT Board Report of Calibrations Audit Certificates JNACT Meeting March 2002 Findings Schedules DYNACORP Brief (Chester Franklin) & NALCA Kramer’s IS

Brief on and NALCA

Kramer’s IS

Goals Attendees JNACT auditors JNCAT Board Report of Calibrations Audit Certificates JNACT Meeting March 2002 Findings Schedules DYNACORP Brief (Chester Franklin) & NALCA Kramer’s IS Next JNACT Meeting

NATIONAL UNIVERSITY San Diego, CA 29 JULY - 1 AUGUST 2002 (4 days) Next JNACT Meeting

Questions/Comments

JNACT Update Patty Leyva