COMPUTER ACCOUNTING WITH QUICKBOOKS 2012 CHAPTER 1 Donna Kay

W HY C HOOSE Q UICK B OOKS ?  4 million users  95% of small business accounting software sales COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

T RANSACTIONS Two ways to enter transactions in QuickBooks: 1. Onscreen journal COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

T RANSACTIONS Two ways to enter transactions in QuickBooks: 2. Onscreen forms COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

C REATE A N A CCOUNTING S YSTEM USING Q UICK B OOKS Step 1: Create a new company data file. Step 2: Create a chart of accounts. Step 3: Create lists:  Customer list  Vendor list  Item list  Employee list  Other COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

C REATE A N A CCOUNTING S YSTEM USING Q UICK B OOKS Step 4: Enter transactions using an onscreen journal or onscreen form. COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

C REATE A N A CCOUNTING S YSTEM U SING Q UICK B OOKS Step 5: Prepare reports.  Balance sheet  Income statement  Statement of cash flows COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

Q UICK B OOKS N AVIGATION Icon bar COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

Q UICK B OOKS N AVIGATION Menu bar COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

Q UICK B OOKS N AVIGATION Home page COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

H OME P AGE C USTOMERS COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

H OME P AGE V ENDORS COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

H OME P AGE E MPLOYEES COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

H OME P AGE B ANKING COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

H OME P AGE C OMPANY COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

COMPANY SNAPSHOT COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

CUSTOMER CENTER COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

VENDOR CENTER COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

EMPLOYEE CENTER COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

DOCS CENTER COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

R EPORT C ENTER COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

G O P APERLESS Two types of QuickBooks templates:  REPORTS Excel templates  QB reports exported to Excel  Example: Trial Balance  DOCS Excel templates  QB Documents export to Excel  Example: Invoice, Check COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

G O P APERLESS Export QuickBooks Reports to Excel:  Download Go Paperless Reports Excel template (  Save workbook as: YourFirstName YourLastName CH 1 REPORTS COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

G O P APERLESS Export QuickBooks Reports to Excel:  Display Trial Balance on QB screen.  Select Excel > Update Existing Workbook. COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

G O P APERLESS Export QuickBooks Reports to Excel:  Select workbook and sheet.  Select Advanced > uncheck Include QuickBooks Export Guide worksheet with helpful advice > OK.  Select Export. COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

G O P APERLESS Step-by-step instructions to Export QuickBooks Reports to Excel:  See Chapter 1, pages  See INSTRUCTIONS sheet in the Reports Excel template COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

APP CENTER COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

Q UICK B OOKS H ELP COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

Q UICK B OOKS F ILES.QBW = QuickBooks Working File.QBB = QuickBooks Backup File.QBM = QuickBooks Mobile (Portable) File COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

Q UICK B OOKS B ACKUPS See Chapter 1 or Appendix B for step-by- step instructions on how to back up your QuickBooks files. COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

T WO W AYS TO D O Y OUR Q UICK B OOKS A SSIGNMENTS  Workflow  If you are using the same computer  And you have no errors  Keep using the same.QBW file.  Restart & Restore  If you are changing computers  Or if you have an error  Use the text.QBB data files to restore. COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

TO LEARN MORE … Turn to Chapter 1 Visit the Online Learning Center Visit COMPUTER ACCOUNTING WITH QUICKBOOKS 2012