Excel 2007 ® Business and Personal Finances What are the different ways you can create and display your Excel 2007 files?

Lesson 5: Manage Workbooks In Microsoft Excel 2007, you can create worksheets using templates, print your data to display it, and make your worksheet into a Web page.

Lesson 5: Manage Workbooks How do I create workbooks for specific tasks? How can I navigate through a large worksheet? How can I convert worksheets to Web pages? How do I set up pages for printing? How can I convert files to different formats? What vocabulary words should I review? View This Presentation to Answer the Following Questions:

To create workbooks that complete specific tasks, use a template. Lesson 5: Manage Workbooks Excel comes with common templates such as invoices, sales and expense reports, and budgets that contain useful formulas and preset formatting. You can also download templates online from Microsoft Office Online.

The Time Card template is designed to total your hours and calculate your weekly gross, or pretax, pay. Lesson 5: Manage Workbooks Enter your hours and the wage per hour.

Lesson 5: Manage Workbooks If you need to add more information to a workbook, such as additional weeks to a time card… If you no longer need a particular worksheet, delete it. Insert a new worksheet.

To change the order of worksheets, use the Organize Sheets command. Lesson 5: Manage Workbooks Excel allows you to arrange worksheets in the order most logical to you.

To navigate through a large worksheet, you can split, freeze, hide, and arrange windows. Lesson 5: Manage Workbooks

If two parts of a worksheet are too far apart to view at the same time, split the window. Lesson 5: Manage Workbooks Splitting the window divides it into two panes that you can scroll independently. To restore the single window, double- click any part of the split bar.

If you move far enough down or to the right in a worksheet, you will no longer see the row and column headings. Lesson 5: Manage Workbooks Freeze headings to keep them in place while you move around.

You can arrange several workbooks to organize them on the screen. Lesson 5: Manage Workbooks You can also hide a workbook from view without closing it.

Lesson 5: Manage Workbooks This will convert the information into a format that can be viewed on the Internet. To convert a worksheet to a Web page, open the Publish as Web Page dialog box.

Lesson 5: Manage Workbooks Saving an Excel document to a Web format means that people can view it even if they do not have Excel. Saving an Excel document to a Web format means that people can view it even if they do not have Excel. They can view your data through a common Web browser.

What common tasks can Excel templates help you to perform? Academic Skills Check Answer: You can use templates to help you complete common tasks such as creating and filling out invoices, time cards, sales reports, expense reports, and budgets. Lesson 5: Manage Workbooks

What is the Time Card template designed to do? Tech Check Answer: The Time Card template is designed to total your hours and calculate your weekly gross, or pretax, pay. Lesson 5: Manage Workbooks

How do you view two parts of a worksheet that are too far apart to see together? Tech Check Answer: To view two parts of a worksheet at the same time, split the window to divide it into two panes that you can scroll independently. Lesson 5: Manage Workbooks

How can you save a worksheet so it can be viewed on the Internet? Tech Check Answer: To make a worksheet viewable on the Internet, save it as a Web page. Lesson 5: Manage Workbooks

Print Preview shows you what a worksheet will look like before you print it. Lesson 5: Manage Workbooks To set up a page for printing, first use Print Preview. This helps you decide whether your worksheet will be formatted the way you want it when you print it.

Use Page Setup to change paper size and page orientation. Lesson 5: Manage Workbooks The default page orientation is portrait, or vertical. For a horizontal layout, change the orientation to landscape. For a horizontal layout, change the orientation to landscape.

Landscape orientation can be very helpful if your worksheet contains a lot of columns, requiring a wide view. Lesson 5: Manage Workbooks

Click Print to print the entire worksheet. To print only a selection of the worksheet, such as a range of cells, set the print area.

Lesson 5: Manage Workbooks A header is text that appears at the top of the printed page. A footer is bottom text that appears at the of the printed page.

Lesson 5: Manage Workbooks To add a header and footer, use the Page Setup dialog box. The header and footer can contain the file name, sheet name, page number, current date, or name of the author.

Lesson 5: Manage Workbooks If you want your worksheet to fit on a single printed page, you can decrease the margins. To change a worksheet’s margins. Use the Page Setup group or Page Setup dialog box.

Lesson 5: Manage Workbooks By default, when you click Print button and click OK, the current worksheet prints. To print all the worksheets in the file, click Entire Workbook.

Lesson 5: Manage Workbooks You can save a workbook in another format so it can be used by another program. You can save a workbook as a Web page, as text for Word document, or as data for a database program, such as Microsoft Access To save a workbook in a different format, open the Save As dialog box.

Answer: To share a worksheet with others who don’t have Excel, save the worksheet as a Web page, or as formatted text, or print the worksheet. Lesson 5: Manage Workbooks How can you share your worksheet with others who do not have Excel? Tech Check

How can Landscape orientation be helpful to how you organize and print your worksheet? Answer: Landscape orientation can be helpful if your worksheet contains a lot of columns requiring a wide view. Lesson 5: Manage Workbooks Tech Check

How do you print only a selection in a worksheet? Answer: To print a selection in a worksheet, such as a range of cells, set the print area. Lesson 5: Manage Workbooks Tech Check

Lesson 5: Manage Workbooks Vocabulary Review margin The amount of space between the text or data and the edge of the page.

Lesson 5: Manage Workbooks Vocabulary Review header Text that appears at the top (or head) of every page, such as the author’s name or page number.

Lesson 5: Manage Workbooks Vocabulary Review footer Text that appears at the bottom (or foot) of every page.

Lesson 5: Manage Workbooks Vocabulary Review template A guide that contains useful formulas and preset formatting of a particular type of workbook, such as an invoice, report, or budget.

Lesson 5: Manage Workbooks Vocabulary Review split To divide a window into two panes that you can scroll independently.

Lesson 5: Manage Workbooks Vocabulary Review page orientation Refers to whether a page is laid out vertically (Portrait) or horizontally (Landscape).

Lesson 5: Manage Workbooks Vocabulary Review print area The part of a worksheet or workbook that is selected to print.

Lesson 5: Manage Workbooks Vocabulary Review freeze To keep headings in place while you scroll through a worksheet.