Review

Microsoft Office Excel 2013 provides powerful tools to organize, analyze, manage, and share information Locations where work is done are cells, rows, and columns within a worksheet Worksheets are a part of a workbook Tools are located on the ribbon The ribbon is organized into task-oriented command tabs Each tab is divided into task-specific command groups Software

Excel Screen

Command Tabs In the command groups, an arrow in the bottom right-hand corner is an arrow called a Dialog Box Launcher When clicked, more options related to that group will appear in a dialog box

View Buttons Located in the bottom right-hand corner of Excel window next to Zoom slider Normal, Page Layout, Page Break View VIEW tab Change Worksheet Views

Clicking on the FILE tab opens the Backstage view Notice the taskbar is green This is a customized color for Excel Properties are found when the Info command is highlighted Click Properties down arrow to access: Show Document Panel Advanced Properties Backstage

Click FILE tab and click New The New window displays as shown below, with a series of featured templates Template From the New Tab

Ctrl + End: Move to the end of the document Ctrl + Home: Move to the beginning of the document Ctrl + Down Arrow: Go to the last row of data Ctrl + Right Arrow: Go to the last column in the range of data Ctrl + Down Arrow: Go to the last possible row in the worksheet Name Box: Located to the left of the Formula Bar indicating the cell reference (address) or range name Find & Select in the Editing group on the HOME tab Go To located in the menu used to navigate to different cells Formulas located in the menu used to navigate to formulas in cells Navigating the Worksheet

Change the Column Width Highlight column to be changed: HOME tab > Cell group > Format down arrow > Column Width > Column Width Dialog Box > Enter Size Move pointer between columns until pointer changes to double-headed arrow and double click Move pointer between columns until pointer changes to double-headed arrow and drag between columns to desired width Editing Cell Contents Click in Formula bar Double click in cell Entering/Editing Data

Delete and Clear a Cell Contents Delete/Backspace: Clears contents leaving formats and comments Clear All: Clears all the contents, formats, and comments Clear Formats: Clears only the formatting and leaves the contents Clear Contents: Clears only contents leaving formats and comments in place Clear Comments: Clears any comments that are attached to cell Entering/Editing Data

Entering Repetitive Information AutoFill: Fills cells with data that follows a pattern that is based on data in other cells Flash Fill: Fills out data based on an example from an adjacent column Copy a Data Series Select the range that is to be copied, press Ctrl and hold the left mouse button as you point to the right border of the selected range The copy pointer is displayed With the copy pointer displayed, hold down the left mouse button and drag the selection to the area where you want the data copied Release mouse button and then release Ctrl Entering/Editing Data

Move a Data Series Select a range Point to the right border of the of the selected range until the move pointer is displayed With the move pointer displayed, hold down the left mouse button and drag the selection until the Screen Tip shows you the range you want it moved to Release the mouse button Entering/Editing Data

Assigning descriptive names to cells with specific information Can be used in formulas, printing and using the Go To feature in Find & Select Range must begin with a letter, not a number Range names cannot contain spaces (Use underscore to tie names together (Shift + Hyphen)) Select the cell or cell range you want to name Click FORMULA tab > Defined Names group > Define Name button > Define Name > New Name dialog box Name a Range of Cells

A formula performs calculations on data in the worksheet Formulas always start with an equal sign ( = ) Arithmetic Operators: Addition: + (plus sign) =A1+B1+C1 Subtraction: - (minus sign) =A1-B1 Multiplication: * (asterisk) =A1*B1 Division: / (forward slash) = A1/B1 Exponentiation: ^ (caret) =A2^2 Comparison Operators: Equal to: = (equal sign) Not equal to: (not equal to sign) Greater than: > (greater than sign) Greater than or equal to: >= Less than: < (less than sign) Less than or equal to: <= Formulas

Formulas are Calculated in the Order of Operations “Please Excuse My Dear Aunt Sally” Parentheses, Exponentiation, Multiplication, Division, Addition, Subtraction Use Cell References (Addresses) in Formulas instead of Data If changes are made to data, the formula automatically updates to show new result Makes it possible to copy formulas from one location to another Formulas

Absolute and Relative References A1, H4, C2 are relative references that change as the formula is copied from one cell to another $A$1, $H$4, $C$2 are absolute references that don’t change as the formula is copied Display Formulas Switch between displaying formulas and formula results Ctrl + ` (grave accent) Show formulas on FORMULA tab > Formula Auditing group Formulas

Worksheet functions are categorized by their functionality Select the function category Select the needed function Functions

Function Arguments dialog box will appear Function will be calculated and the result will appear in the cell The function can be seen in the Formula bar Functions

When working in Excel you may need to open copy of the worksheet With the VIEW tab active, in the Window group, click New Window A new window titled Book1:2 opens (If you have not named your original workbook. If your worksheet has be named, then it will show the name of the workbook:2) The colon and then 2 (:2) indicates that there are two windows of the same workbook open Use the Arrange All button to arrange the open windows View Tab

On the VIEW tab, Split will split the screen vertically in two different panes Each half of the split panes are controlled by different vertical and horizontal scroll bars Click Split again and the screen is no longer split View Tab

Copying Data from One Worksheet to Another Blank Worksheet Click the worksheet tab of the sheet you want to copy Hold down Ctrl and drag the selected sheet along the row of sheet tabs When dragging, a small worksheet symbol with a plus (+) sign on it will appear indicating that the worksheet is being copied A small down arrow will follow along When you get to the location where the worksheet is to be copied indicated by the arrow, release the mouse button and then release the Ctrl button Copying Data from One Worksheet to Another Blank Worksheet Right-click the worksheet tab, click Move or Copy on the shortcut menu In the pop-up dialog box, check the Make a copy box, click OK Copy A Worksheet

Reorder the worksheets Click the tab of the sheet to be moved Hold down the mouse button to see the worksheet symbol (this time without a plus (+) sign) Drag the sheet tab to a new position as shown by the down arrow following along When reaching the new position, release the mouse button Reorder the worksheets Right-click the tab of sheet to be moved, click Move or Copy In pop-up dialog box, choose the name of the tab where the sheet to Move A Worksheet

A graphical representation of data in a worksheet is called a chart To create a chart, start by entering data for the chart on a worksheet The INSERT tab contains the command groups used to create charts Highlight the cells that contain the information that you want to appear in your graph, including column labels and row labels Charts

Choose a chart type that best represents the data: Column: Compares values across categories Bar: Compare multiple values Line: Displays trends over time Pie: Contribution of a value to a whole Area: Displays differences in data sets over time Scatter plot: Compares pairs of values A chart has many elements that may be displayed by default or can be added as needed Charts

The Backstage view: Save As displays many save to options and Save as type extensions: SkyDrive Other Web Locations Add a Place Computer Export > Change File Type *.xlsx – Default *.mht, mhtml – Single file web page *.xlth – Template *.pdf/*.xps – Preserves document formatting and enables file sharing Saving a Workbook

Print Using Set the Print Area On the worksheet, select the cells that you want to define as area to be printed You can create multiple print areas by holding down Ctrl and clicking the areas you want printed PAGE LAYOUT tab > Page Up group > Print Area > Set Print area> FILE tab > Print on task bar > Print button Print a Part of a Worksheet On the worksheet, select the range of data you want to print FILE tab > Print on task bar > Settings > Print Active Sheets > Print Selection Printing Part of a Worksheet

Print One or Several Worksheets Select the worksheet that you want to print by clicking on the sheet tab To print multiple adjacent sheets, click the tab for the first sheet then hold down Shift while you click the tab for the last sheet you want to select To print multiple nonadjacent sheets, click the tab for the first sheet then hold down Ctrl while you click the tab of the other sheets you want to select To print all sheets in a workbook, right-click a sheet tab, and then click Select All Sheets on the shortcut menu FILE tab > Print button Printing Worksheets

NOTE: All workbook files that you want to print must be in the same folder Click FILE and then click Open Hold down Ctrl and click the name of each workbook you want to print Printing Workbooks