UCL Finance Reporting Project Feedback & Follow up on Q1 Forecast Pilot FRP User Group 14 February 2008.

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Presentation transcript:

UCL Finance Reporting Project Feedback & Follow up on Q1 Forecast Pilot FRP User Group 14 February 2008

Issues identified from Pilot exercise Technical glitches to be fixed (eg bugs, formulae, links, formatting) Account cleansing issues Process issues (eg monthly forecasts, new account set up process) Structure & content of Workbooks Size of workbooks Remove/separate out accounts for review only Structure & content of Entry/Summary sheets Confirmation of rows & columns Sort order of accounts Default spread methods Facility for distribution and reserve adjustments between Forecasts Access to system via WTS Advice and support Time taken to complete exercise Entry – between 3 hrs and 4 days. Average = 7 hrs First level approval – between 1 hr and 12 hrs. Average = 4 hrs

Steps taken and Progress made Technical issues fixed Workbooks to be tested thoroughly before Pilot 2 Programme to address account cleansing issues initiated Monthly Forecast Process specification completed New Account set up process under review WTS problems investigated and solutions proposed Helpdesk facility planned Faculty Distribution workbook developed Changes to content and structure of workbooks implemented

Changes to content & structure of workbooks Performance times improved Accounts for review only separated out Closed accounts and Balance Sheet accounts removed All accounts in single workbook Changes to Entry Worksheet Income Exception rows added for all accounts Income and Expenditure sub totals added Column headers added to indicate actual data Default spread method changed (Budget entry = Current Forecast, Forecast update = manual) Ability to cut and paste data Column added to show Previous Forecast Changes to Summary Worksheet Ordered by source then account Added Previous Forecast data and Variance between Current Forecast and Previous Forecast