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Delegation – three key factors Allocation: giving people tasks that need to be done giving people tasks that need to be doneAbdication: giving others tasks you should do yourself giving others tasks you should do yourselfDelegation: giving tasks that are developmental and useful giving tasks that are developmental and useful

How to prioritise tasks Category one Category one Important and urgent Important and urgent Category two Category two Important but not urgent Important but not urgent Category three Category three Urgent and not very important Urgent and not very important Category four Category four Neither urgent or very important Neither urgent or very important

Six ways people manage time badly Giving fine details too much attention Preferring routine tasks over major projects Getting involved in too many things at once Anticipate and magnify problems Stick without deviation to a sacred routine Have discontented, demotivated colleagues Source: Dorri Jacobs Source: Dorri Jacobs

Seven ways to manage time Get organised Get organised Clarify objectives and priorities Clarify objectives and priorities Combine similar or sequential tasks Combine similar or sequential tasks Know and optimise your most productive time of day Know and optimise your most productive time of day Manage and minimise interruptions Manage and minimise interruptions Avoid perfectionism Avoid perfectionism Learn to say ‘no’ Learn to say ‘no’

Eight rules for time management Throw away what you know you’ll do nothing about Set deadlines for every task and take these seriously Sort through your drawers and files regularly Do short tasks between other more demanding ones File things immediately and in the right place Only have what are working on on your desk at a time Don’t put off the pleasant tasks it will escalate Do one thing at a time – ignore this at your peril From: Roy Brighton From: Roy Brighton

Nine ways to make the most of time Do difficult tasks when you feel at your best Stand up when interrupted to keep it short Finish what you start Don’t confuse activity with productivity Use an ‘everything book’ it will help get organised Know what an hour or your time is worth Never begrudge planning or thinking time Clear your desk and ‘file the pile’ – look organised Know and work within your concentration span Source: Andrew Gibbons Source: Andrew Gibbons

Nine basic steps to time management Nine basic steps to time management Decide what you really want out of life Decide what you really want out of life Set concrete goals Set concrete goals Analyse your current use of time Analyse your current use of time Plan your day Plan your day Follow your energy cycle Follow your energy cycle Keep a ‘do do’ list Keep a ‘do do’ list Beware of the big five: indecision, worry, guilt pessimism and procrastination Beware of the big five: indecision, worry, guilt pessimism and procrastination Avoid emotions that drag you down, be positive! Avoid emotions that drag you down, be positive! Get organised Get organised

Wasted time results from… Lack of focus Lack of focus Failure to plan Failure to plan Interruptions Interruptions Fatigue Fatigue Inability to delegate Inability to delegate Lack of assertion Lack of assertion Laziness Laziness Badly run and/or pointless meetings Badly run and/or pointless meetings Poor prioritising Poor prioritising

“A good manager is someone who can find big chunks of time to do important things well” Source: Sir Derek Rayner – when Boss of Marks and Spencer Source: Sir Derek Rayner – when Boss of Marks and Spencer

Why are so many meetings ineffective?