The University of Texas at Dallasutdallas.eduThe University of Texas at Dallasutdallas.edu Begin at the Beginning: Finding Funding & Submitting A Proposal Beth Keithly & Jonathan Spencer Office of Research August 9, 2012

The University of Texas at Dallasutdallas.edu Questions Answered How do I start a funding search? Where should I look for funding? Is there a way funding options can come to me? What about limited submissions? So, I have funding proposal, now what? – What if it is a foundation?

The University of Texas at Dallasutdallas.edu Who Are We? Beth Keithly – Associate Director of Research Development Jonathan Spencer – Grants & Contracts Specialist in the Office of Sponsored Projects 3

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The University of Texas at Dallasutdallas.edu Starting A Funding Search Brainstorm: If you haven't already, jot down what you'd like to research or study in the next 12 months and outline some attainable goals for that work. Identify what kind of support you need to make it happen. Read Acknowledgements: Look in the acknowledgements of papers written on your topic. See if the author received funding from an institution that may also support your work. Network: Networking has obvious career advantages. And, it can also help you find grants. Use any professional meeting or conference as an opportunity to uncover funding opportunities. Identify and Select: Examine print and electronic funding sources for both pubic and private funding sources. 5

The University of Texas at Dallasutdallas.edu Places to Find Funding New Funding Opportunities List on the website: Grants.gov Catalog of Federal Domestic Assistance Federal Register Websites of the agencies Website of foundations Foundation Center Website Foundation Reporter The Grants Register Grant Advisor 6

The University of Texas at Dallasutdallas.edu That Sounds Hard, Is There Another Way? SPINPlus (infoEd) – A search tool that provides up-to-date information on current national and international government and private funding sources, including fellowships, research grants, and more. – Thousands of grant solicitations are available in a wide variety of research fields. Searches can be set to run automatically and be sent via (daily, weekly, and monthly). 7

The University of Texas at Dallasutdallas.edu All You Need Are Keywords 8

The University of Texas at Dallasutdallas.edu The Development Office - Gifts The Development Office - Gifts Habib Loriot-Bettaieb Director of Foundation Relations

The University of Texas at Dallasutdallas.edu Limited Submissions L imited submissions announcements restrict the number of applications or proposals that an institution may submit for consideration. This requires that campuses screen potential submissions to determine which will go forward to the sponsor. Policy change – starting Sept. 1, a one page letter of intent will be due via Research Explorer. If necessary, a pre- proposal may also be required. Funding opportunities, internal and external deadlines are available at – This list is not exhaustive. If you find a limited submission opportunity not on the list, contact the Office of Research Development. 10

The University of Texas at Dallasutdallas.edu So, Now What? The Office of Sponsored Projects is tasked with, among other things, submitting proposals to funding agencies Each PI has a Grants Specialist – Talk to your specialist – the more they know, the more they can help – List is available on the website: s/grant-specialist.pdf s/grant-specialist.pdf 11

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The University of Texas at Dallasutdallas.edu What will the Specialist need? RFP or special solicitation guidelines Completed, signed "Proposal Certification Form" Completed, signed “Export Control” Form Matching funds/Cost-share form as applicable Subcontracts/Subrecipient documentation as applicable IDC Waiver form if applicable 13

The University of Texas at Dallasutdallas.edu RFP or Solicitation Guidelines Helps us understand sponsor requirements for the program your applying for Tells us of any special requirements Tells us standard details such as due date, budget limits, etc. 14

The University of Texas at Dallasutdallas.edu Proposal Certification Form Dean’s authorization to commit resources (effort, labs, etc.) Dean’s authorization to commit cost share MUST be received prior to submission OSP will NOT SUBMIT without a signed cert form 15

The University of Texas at Dallasutdallas.edu Export Control Required for all proposals and contracts Monitored by the Office of Research Integrity Completed and signed by PI 16

The University of Texas at Dallasutdallas.edu Cost Share/Matching funds Must have signed cost-share/matching form Type of cost share must be identified Matching funds must be identified Will NOT submit a proposal without authorization from the Dean approving and identifying cost share/matching 17

The University of Texas at Dallasutdallas.edu Subcontracts Letter of commitment from participating institution Statement of Work Detailed Budget with Justification 18

The University of Texas at Dallasutdallas.edu So who actually submits a proposal and how? It Depends – There are institutionally submitted proposals and individually submitted proposals – Some are web based where you log in and upload the components in PDF format – Some you have to download a PDF application package, complete by filling in information and upload components in PDF format, then send to OSP for submission 19

The University of Texas at Dallasutdallas.edu Institutional submissions Institutionally submitted proposals – Most common – Usually large sponsor – Federal, State and large private sponsors – Requires submission by Institution and signed by Authorized Representative – Generally PI completes proposal and routes/sends to OSP to formally submit – Both web based and downloaded application type 20

The University of Texas at Dallasutdallas.edu FastLane: Web based 21

The University of Texas at Dallasutdallas.edu FastLane: Upload documents to website 22

The University of Texas at Dallasutdallas.edu Grants.gov 424 application PDF uploaded to Grants.gov 23

The University of Texas at Dallasutdallas.edu Individual submission – PI submits proposal – May or may not require an Authorized Signature – Usually foundation or small private sponsor – The PI submits/mails in the proposal – Always web based or mailed (very infrequent) 24

The University of Texas at Dallasutdallas.edu Semiconductor Research Corporation Web based 25

The University of Texas at Dallasutdallas.edu So what should I keep in mind? Start Early! – Statistically increases your odds of an award – Allows for ORD and OSP to offer more assistance – Allows flexibility for unexpected difficulties 4 day rule – Have everything forwarded to OSP 4 days prior to due date (draft of main body acceptable) Remember your internal documents – At least a Cert and Export Control form every time prior to submission – Obtain the proper signatures on internal forms 26

The University of Texas at Dallasutdallas.edu Don’t forget! Whether your submission is an institutional submission or individual submission, take advantage of the services offered by ORD and OSP and …… OBEY THE RULES! Complete proposal to OSP 4 days prior to due date Forward all required internal documents to OSP PRIOR to submission. 27

The University of Texas at Dallasutdallas.edu Questions? 28

The University of Texas at Dallasutdallas.edu Contacts – Today’s Presenters Beth Keithly x4568 Jonathan Spencer x

The University of Texas at Dallasutdallas.edu Coming Up Next time! Learn Proposal Submission Process in Detail Learn what OSP specifically can do for you to submit the best possible proposal 30

The University of Texas at Dallasutdallas.edu The Office of Sponsored Projects 31 Rachell Reilly – Director Amanda Miller – Manager, Contracts Emily Lacy – Manager, Grants Dina Caplinger – Specialist III Jonathan Spencer – Specialist III Andrea Selmon – Specialist III Angela Fazarro – Specialist III Brian Scott - Specialist I Rebecca Everett – ASO III

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The University of Texas at Dallasutdallas.edu Websites 33 OSP (current PI lists) Researchers Guide Forms