Running Effective Board Meetings Angelo Calvello, PhD Illinois Chapter

Board Meetings Matter Chapter only as effective as its board Board meetings key to effectiveness Professional meetings build professional organization Tool for attracting talented board members

Prepare for the Meeting Set date/time at end of meeting Send invitation two weeks before meeting Require written confirmation Track responses Call non-respondents Text call-in info one hour before meeting

Set a Robust Agenda Send Chair’s agenda with every notice – Assign responsibility for every item – Include supporting documents Encourage additions Circulate revised agenda two days before meeting Do a preliminary call with exec committee and/or participating board members

Meeting Sequence Call meeting to order Roll call Approval of minutes Reports from – Treasurer – Nominating Committee – Fundraising – Web development

Meeting Sequence New business Review decisions taken and action items Set date/time of next meeting Motion to adjourn

Rules of the Road Start on time Be prepared Be engaged Mute your phone President chairs the meeting Adhere to the agenda No private conversations No soliloquies Motions and votes required for all significant items Minutes distributed within 48 hours

Biggest Challenges Committed volunteers – Unexcused or frequent absences Dedicated competent Exec Committee Delegation Committee development Board development

Thank you Angelo Calvello