Articulation and Action: Planning for Language Support Services Presented by: Dominic James Ledesma Perzichilli & Amy Christianson Pre-WIABE Conference Workshop April 11th, 2014

Articulation and Action Planning for Language Support Services During this session participants will examine an articulation and action plan that documents reflection on current practice and considers future implementation, configuration, and professional development considerations for providing Language Support Services in an educational setting.

Outline of Presentation Welcome and Introductions Articulation Planning Direct Language Support vs. Indirect Language Support Who are your English Language Learners? How are Language Support Services delivered? Organizational Techniques for LSS Survey for Reflection on LSS in your educational setting Action Planning Short Term and Long Term Goals Wrap Up: Learned, Affirmed & Wondering

Welcome and Introductions Please Share Out: Name School / District Position / Role Languages you speak/read/write

Articulation Planning Direct Language Support occurs when the communication process between schools and students/families does not need the assistance of an intermediary resource Indirect Language Support occurs when the communication process between school staff and students/families is aided by an intermediary resource, usually a third party

Articulation Planning – Turn and Talk Questions for Reflection: What languages other than English are spoken at your school? Direct Language Support: Does your school have bilingual staff who can engage in communication with students/families in languages other than English? Yes / No / Don’t Know Is there a need for your school to hire someone who can engage students/families in their respective first languages? Yes / No / Don’t Know

Articulation Planning – Turn and Talk Indirect Language Support *Is there a need for interpretation services at your school? Yes / No / Maybe *Are interpretation services provided at your school? -Parent–Teacher Conferences: Yes / No / Don’t Know -Meetings held by your district: Yes / No / Don’t Know -IEP meetings: Yes / No / Don’t Know -Counseling / student support: Yes / No / Don’t Know -Individual meetings: Yes / No / Don’t Know Other(s):____________________________________

More Questions for Reflection Is interpretation used in the classroom to facilitate communication and instruction between a teachers and ELL students? Yes / No / Don’t Know Is there a need for translation services at your school? Yes / No / Don’t Know

More Questions for Reflection Are the following documents available to students/families in a translated format? *IEP Documents: Yes / No / Don’t Know *Letters from Superintendent & Board of Education: Yes / No / Don’t Know *Code of Conduct: Yes / No / Don’t Know *Health Forms: Yes / No / Don’t Know *School Policies: Yes / No / Don’t Know *Field Trip Permission Slips: Yes / No / Don’t Know *School Newsletters: Yes / No / Don’t Know *Classroom letters and other progress reports: Yes / No / Don’t Know

More Questions for Reflection Who provides Language Support Services in your school or district when there is a need? *Bilingual staff (designated role to provide Language Support Services) *Bilingual teacher(s) or other bilingual certified staff *Family liaison *Volunteers *Local Translation/Interpretation Agencies *Students *Other: ___________________________________________ *None provided

GradeNumber of ELLsLanguages Served 4K K Which ELLs in your school or district receive Language Support Services? Planning Template

Start time Morning schedule Lunch break Afternoon schedule Office timeEnd time Monday Tuesday Wednesday Thursday Friday Schedule template for staff providing Language Support Services (as available)*: (*Flexibility is essential when creating a schedule for staff providing LSS)

Date of request Name of requester Language requested Date of meeting Purpose of event Student/Parent name Example of Oral Interpretation Log:

Call conducted by LSS staff: Date of call: Name of parent/family member(s): Topic of call:Additional notes: Example of a Call Log:

Date of request Name of requester Source Language Target Language Document to be translated Requested due date Estimate d turn- around time Additional notes Example of Written Translation Log: Requests for written translation must be submitted in advance of the due date to allow time for Language Support Services staff to complete the document with accuracy. (Two weeks advance notice is preferred to ensure ample time for the translation process.) Translated documents should be disseminated at the same time the English versions are shared.

Survey for reflection on Language Support Services at the school/district: Do staff and administrators recognize the need for Language Support Services? Yes / No / Don’t Know Are there staff (or a person) designated to provide Language Support Services? Yes / No / Don’t Know Is the amount of Language Support Services adequate to meet the needs of students/parents/families in the school or district? Yes / No / Don’t Know Is communication equitable and consistent for students/parents/families who speak languages other than English? Yes / No / Don’t Know

Action Planning Short-Term Goals: Long-Term Goals: (Including Staff Development Needs)

Learned? Affirmed? Time for Reflection Questioned?

Question and Answer Share Out New Learning, Affirmations, and Questions!? ********************************** Thank You for Your Participation! Dominic James Ledesma Perzichilli & Amy Christianson