Office of Management, Office of Engineering and Construction Management DATA ELEMENT UPDATE Gary R. Horn Facilities Engineer, LEED AP Office of Engineering & Construction Management June 14, 2011

Office of Management, Office of Engineering and Construction Management FRPP – Proposed Changes Received from OMB May 31 with comments due June 10 Proposed 10 new data elements and minor changes to three existing elements Provided to Programs for comment DOE Response –FRPP was created as an information system, not a management system –Questioned the cost/benefit of data –Questioned the requested level of granularity Stand by – more to come 2

Office of Management, Office of Engineering and Construction Management Proposed New Elements Total Annual BTU Consumption Total Number of Contractors Total Number of Federal Personnel Total Number of Federal Personnel Teleworking Planned Disposition –Yes/No –Anticipated Date Planned Disposition Method –Yes/No –Anticipated Method 3

Office of Management, Office of Engineering and Construction Management Proposed New Elements Planned Excess –Yes/No –Anticipated Date Candidate for Sale –Yes/No –Anticipated Date Lease Cost –Annual Rent to Lessor –Annual O&M Cost Lease Identifier Lease Expiration Date Lease Termination Right Date 4

Office of Management, Office of Engineering and Construction Management Proposed Changes to Existing Elements Utilization Disposition Sustainability 5

Office of Management, Office of Engineering and Construction Management FIMS Data Element Review Top to Bottom Review of All Data Elements Headquarters Review Complete Elements Already Removed (9) –Modernization Planning Indicator –No. of Buildings/Trailers –No. of Employees (Duplicative – Total Number of Occupants) –Occupant ID –Occupant Indicator –Occupant Name –Occupant Type –Regulatory Basis –Rehab and Improvement Cost Approximately 40 Additional Elements Proposed For Removal 6

Office of Management, Office of Engineering and Construction Management FIMS Data Element Review Data Elements Proposed for Elimination –Acquisition Date From (Land) –Acquisition Date To (Land) Need single acquisition date for all property types. Subsequent acquisition (i.e. another parcel) would be a new record –Annual Rent – Lab –Annual Rent – Office –Annual Rent – Other Need to add Rentable SF –Annual Required Maintenance –Area Name –Congressional District (1-10) (Duplicated at Asset Level) –Excess Year (Estimated Disposition Year is used) –Geographic Location – City Code –Geographic Location – County Code –Grantee Cancellation Rights –Grantee Cancellation Rights – Days –Grantor Cancellation Rights –Grantor Cancellation Rights – Days –Grantor City –Grantor Mailing Address –Grantor State 7

Office of Management, Office of Engineering and Construction Management FIMS Data Element Review Data Elements Proposed for Elimination –Grantor Zip Code –Net Usable SF –No. of Employees (Duplicative – Total Number of Occupants) –Number of floors below grade –Outgrant Other –Renewal Options –Renewal Options – Additional Years –Renewal Options – Days Notice –Renewal Rent Next –Reporting Source –Responsible Party – Electric –Responsible Party - Janitorial –Responsible Party – Refuse –Responsible Party – Sewage –Responsible Party – Utilities Retain Responsible Party Exterior and Responsible Party Interior –Site Address –Site City –Site State 8

Office of Management, Office of Engineering and Construction Management FIMS Data Element Review Data Elements Proposed for Elimination –Structured – Inside Parking (GSA Space) –Summary/Detail Indicator –Surface – Outside Parking (GSA Space) –No. of Employees (Duplicative – Total Number of Occupants) OECM will prepare Request(s) for Changes and submit to the FAC for deliberation and then to the FDDC for decision We will take a snapshot of the database prior to removing elements approved for deletion 9

Office of Management, Office of Engineering and Construction Management Questions ? Gary Horn