PHS Commissioned Corps “Commissioned Corps Awards” LCDR Amy Anderson FDA OMP CC Section

PHS Commissioned Corps OUTLINE Process Overview Description of Different Commissioned Corps Awards Instruction on Required Paperwork General Writing Tips Resources Examples of Nominations

PHS Commissioned Corps AWARDS

PHS Commissioned Corps AWARDS… Designed to provide formal recognition for outstanding accomplishments and performance to the mission of the PHS or other programs Officers DO NOT compete against each other There are no minimum or maximum number of nominations Open to all officers on active duty (Reserve and Regular Corps and All Categories and Grades)

PHS Commissioned Corps Processing… 2000 – 121 individual 2002 – 153 individual 2004 – 264 individual Increase – 118% 2000 – 245 unit 2002 – 360 unit 2004 – 641 unit Increase – 162%

FDA AWARD APPROVAL RATES PHS Commissioned Corps FDA AWARD APPROVAL RATES FDA HONOR AWARDS COUNCIL (HAC) Total Awards Submitted = 215 Total Awards Approved = 182 % Approved = 84.7% COMMISSIONED CORPS AWARDS BOARD (CCAB) Total Awards Submitted = 37 Total Awards Approved = 30 % Approved = 81%

PHS Commissioned Corps ORDER OF PRESEDENCE Individual Awards Distinguished Service Medal Meritorious Service Medal Surgeon General’s Medallion Surgeon Generals’ Exemplary Service Medal Outstanding Service Medal

ORDER OF PRESEDENCE CONT….. PHS Commissioned Corps ORDER OF PRESEDENCE CONT….. Individual Awards (cont.) Commendation Medal Achievement Medal PHS Citation Group Awards Outstanding Unit Citation Unit Commendation

PHS Commissioned Corps SERVICE AWARDS (1 of 5) National Emergency Preparedness Award Hazardous Duty Service Award Foreign Duty Service Award Special Assignment Service Award Isolated Hardship Service Award Smallpox Eradication Campaign Crisis Response Service Award Bicentennial Unit Commendation

PHS Commissioned Corps SERVICE AWARDS (2 of 5) National Emergency Preparedness Award Service in an approved activity (CCRF/D-MAT/ NDMS/OEP) minimum 2 continuous years After fully trained and deployable. If earned the Field Medical Readiness Badge (FMRB) through OFRD you qualify Bicentennial Unit Commendation 1998 to commemorate the 200th anniversary of the creation of the USPHS.

PHS Commissioned Corps SERVICE AWARDS (3 of 5) Hazardous Duty Service Award 180 Days or more in designated area Temporary or permanent assignment Not training Foreign Duty Service Award 30 consecutive days or 90 non-consecutive days

PHS Commissioned Corps SERVICE AWARDS (4 of 5) Special Assignment Service Award Detailed 30 consecutive days or more to other federal or state agency 30 non-consecutive days to the same agency for an on-going activity. Assignments special initiatives of the SG including CPO or PAC member. Crisis Response Service Award Direct hands-on service for 7 days at the site of a problem, SG declared a crisis.

PHS Commissioned Corps SERVICE AWARDS (5 of 5) Isolated Hardship Service Award 180 Days or more in designated area Temporary or permanent assignment Not training Smallpox Eradication Campaign Served 90 days or more cumulative service to CDC Bureau of Smallpox Eradication or Smallpox Laboratory from Jan.1, 1966 to Oct.26, 1977.

PHS Commissioned Corps CASH AWARDS PHS commissioned officers are NOT ELIGIBLE for performance-based cash awards. They are ELIGIBLE to receive cash awards for suggestions, inventions, and scientific achievement outside the scope of their duties.

PHS Commissioned Corps Hardware for Awards Medal Sets Distinguished Service Medal Meritorious Service Medal Outstanding Service Medal Commendation Medal Achievement Medal PHS Citation Ribbons Outstanding Unit Citation Unit Commendation

Presentation of Awards PHS Commissioned Corps Presentation of Awards Presented at the Agency Awards Ceremony Distinguished Service Medal Meritorious Service Medal Outstanding Service Medal Units – OUC and UC Presented at the CBER Awards Ceremony Lower Level Individual Honor Awards Unit Commendation

PHS Commissioned Corps TIMEFRAME Higher Level Awards DSM, MSM, OSM, OUC Center  OMP  Commissioner  OCCO  CCAB  SG Lower Level Awards CM, UC Center  OMP  Commissioner  OCCO AM, PHS CIT Center  OMP  OCCO

PHS Commissioned Corps

PHS Commissioned Corps NOMINATION FORMS PHS-6342-1, Unit Honor Award Nomination PHS-6342-2, Individual Honor Award Nomination HHS-171, Recommendation for Cash Award

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SIGNATURES REQUIRED (1 of 2) PHS Commissioned Corps SIGNATURES REQUIRED (1 of 2) Nominator’s signature – (usually Supervisor) Endorsements Signature Line of Authority OPDIV Awards Chairperson Ms. Sylvia Lucero – PHS Citation, AM Kimberly A. Holden – CM or higher

SIGNATURES REQUIRED (2 of 2) PHS Commissioned Corps SIGNATURES REQUIRED (2 of 2) Approving Authority Jesse L. Goodman, M.D., M.P.H. Director, CBER – PHS Citation, AM Commissioner – CM or higher OPDIV Awards Coordinator LCDR Amy F. Anderson MSM, OSM, DSM, OUC – also requires CCAB and SG

PHS Commissioned Corps EXAMPLE – CIT OR AM Nominator – usually Supervisor Endorsements Signature Line of Authority OPDIV Awards Chairperson Ms. Sylvia Lucero – CBER Awards Coordinator Approving Authority Jesse L. Goodman – Director, CBER OPDIV Awards Coordinator LCDR Amy F. Anderson, FDA CC Awards Coordinator

PHS Commissioned Corps EXAMPLE – CM OR , UNIT Nominator – usually Supervisor Endorsements Signature Line of Authority OPDIV Awards Chairperson Kimberly A. Holden, Director, OMP Approving Authority Commissioner – Dr. Lester M. Crawford OPDIV Awards Coordinator LCDR Amy F. Anderson **MSM, DSM, OSM, OUC – approved by CCAB and SG

PHS Commissioned Corps Sample Format (1 of 2) Title Accomplishment Introduction, citation, period covered Background Conditions that existed prior to accomplishment

PHS Commissioned Corps Sample Format (2 of 2) Intervention What was done, impact on Public Health, qualitative, quantitative data Outcome Summary, support with statistics, examples tangible data – saved resources, money, personnel

PHS Commissioned Corps Additional Tips (1 of 3) No typos or white out 12 Time New Roman or Courier FDA format Citations 25 words or less Members listed alphabetically

PHS Commissioned Corps Additional Tips (2 of 3) Rank accompany name Two pages for the narrative Under Accomplishment, # CC and # CS Last sentence, award for civilians

PHS Commissioned Corps Additional Tips (3 of 3) Career wrap-up, all previous awards, significant accomplishment Spell out all acronyms Part II B, awards history

Reasons Awards are not Endorsed PHS Commissioned Corps Reasons Awards are not Endorsed Officer nominated for incorrect award Untimely award submission More than 1 individual award for per award cycle year Nomination forms filled out incorrectly or have administrative errors Award narratives are poorly written

Narrative Pitfalls (1 of 2) PHS Commissioned Corps Narrative Pitfalls (1 of 2) Poorly written, unfocussed, unclear Incorrect grammar, punctuation, abbreviations Narrative doesn’t justify the level of award

Narrative Pitfalls (2 of 2) PHS Commissioned Corps Narrative Pitfalls (2 of 2) Accomplishment is not yet completed Accomplishment was already recognized Time period covered does not match PHS 6342

PHS Commissioned Corps LIMITATIONS… New awards cannot be based on old awards, however, a previous award can serve as part of a more senior award based on significantly greater achievement over a longer period of time. No officer can receive two individual honor awards in one award cycle (July 1 - June 30). Awards cannot be for an ongoing activity, it must be completed to show impact

PHS Commissioned Corps Designation of PHS Commissioned Corps Grades and Ranks - Equivalent to the Navy DESIGNATION OF GRADE WITHIN THE PHS 0-6 Director 0-5 Senior 0-4 Full 0-3 Senior Assistant 0-2 Assistant 0-1 Junior Assistant DESIGNATION OF RANK EQUIVALENT TO THE NAVY Captain (CAPT) Commander (CDR) Lieutenant Commander (LCDR) Lieutenant (LT) Lieutenant (LTJG) Ensign (ENS)

PHS Commissioned Corps Designation of PHS Commissioned Corps Grades and Ranks - Equivalent to the Navy DESIGNATION OF GRADE WITHIN THE PHS 0-10 Assistant Secretary for Health 0-9 Surgeon General 0-8 Deputy Surgeon General 0-8 Assistant Surgeon 0-7 Assistant Surgeon DESIGNATION OF RANK EQUIVALENT TO THE NAVY Admiral (ADM) Vice Admiral (VADM) Rear Admiral (RADM) (lower half)

PHS Commissioned Corps RESOURCES… Center Awards Coordinators CC 27.1 Awards Program http://dcp.psc.gov/PDF_docs/2711f.pdf CCPM Pamphlet No. 67 – April 1998 http://dcp.psc.gov/PDF_docs/CCPM_P67.pdf FDA Intranet http://intranet.fda.gov/omp/corps/awards/awards.htm CCPM Pamphlet 58: A Supervisor's Guide to the CC Personnel System, 1999

PHS Commissioned Corps

COMMISSIONED CORPS POINTS OF CONTACT PHS Commissioned Corps COMMISSIONED CORPS POINTS OF CONTACT Ms. Sylvia Lucero CBER Awards Coordinator (301) 827-1288 lucero@cber.fda.gov LCDR Amy Anderson FDA CC Awards Coordinator (301) 827-4129 amy.anderson@fda.gov

Center Awards Coordinators PHS Commissioned Corps Center Awards Coordinators CBER – Ms. Sylvia Lucero (301) 827-1288 CDER – Ms. Cassandra Shippey (301) 443-5571 CDRH – CAPT Howard Goldstein (240) 276-0608 CFSAN – Ms. Dorothy Williams (301) 436-1744 CVM – Ms. Linda Callahan (240) 276-9728 NCTR – Ms. Jeannette Coleman (870) 543-7087 OC – Mr. Jon-Paul Rippetoe (301) 827-3398 ORA – Mr. Richard Garwood (301) 827-2864

PHS Commissioned Corps PLEASE REMEMBER…... Reward all employees, CC and CS for their accomplishments THIS IS WHY…... Increases moral, increases productivity, reduces turnover The cost of replacing an employee is high, is often more than the annual salary of the person who must be replaced SAVE TIME SAVE MONEY LOSSED PRODUCTIVITY

PHS Commissioned Corps SUMMARY… Overview Awards Process Different CC Awards Required Paperwork Writing Tips Resources Point of Contacts

PHS Commissioned Corps When You Think You Have It Bad….