Ben Hatch – Product Evangelist Carolyn Kane – Product Evangelist Sign Me Up!

Digital Signatures or Electronic Signatures

Document alteration happens….

“Attorneys for Jamie McCourt accused Frank McCourt of altering three copies of an agreement signed by Jamie McCourt which give her an equal stake in the Los Angeles Dodgers.”

“Correction fluid was used to alter at least a dozen worksheets produced by a panel that helps set property values in Cuyahoga County...”

“Internal company documents revealed that Pfizer unlawfully removed, altered, and changed published study findings that revealed unfavorable results in at least 16 study reports.”

Document Alteration Reduce document alteration by: Restricting document annotation Ensuring alteration rights reflect current policies Storing business-critical documents as unalterable documents

Where’s the proof?

Digital Signatures

digitally sign Allows users to digitally sign OnBase OnBase documents using digital certificates authenticity integrity digital certificates to ensure authenticity and integrity

PRODUCTVIEW Prove Document Unaltered

ImageOfficeTextE-FormPDF

How Digital Signatures Works

Digital Signatures Access

Who Could Use Digital Signatures?

Batch Signing

Workflow Action

Folder Signing

Route based on signature Increase signing efficiency Guarantee document unaltered Securely sign documents

Uses x.509 Certificates

Flexibility

PRODUCTVIEW Digital Certificate Considerations Form of Identification Issued by Certificate Authority Ensure Validity Within Acceptable Time-Period

Signature Pad Interface

Electronically captures signatures, allowing users to securely sign documents in OnBase.

Sign an Image Document

Sign an E-Form

PRODUCTVIEW Functionality Provides an electronic representation of a physical signature Permanently burned on the document Apply multiple signatures to a document “Locks” E-Forms to ensure that they are not altered after signing

How Signature Pad Interface Works

PARTNERVIEWS Image Document or E-Form Topaz Signature Pad

Signature Pad Interface Access

Two Signing Options!

Capture from Signature Pad

Insert Saved Signature

Usage

PRODUCTVIEW Signature Capabilities by Platform PlatformImagesE-Forms OnBase ClientYes Web ClientYesNo Desktop ClientNoYes Unity ClientNo

Who Could Use the Signature Pad?

Meeting Minutes Approvals Policy Acknowledgement

Signature Cards New Account Documents Account Authorizations Loan Documents

Advanced Features

Signature Administration

Minimize security risks Eliminate paper-based costs associated with signatures Reduce time and resources spent obtaining signatures Speed processing of documents

Digital and Electronic Signatures ROI

Your signature process could cost you $600,000 over

Costs $650,250 Source: Arx, 2010 ROI Calculation for Digital Signatures Average cost: Toner, Ink, & Paper = $.03/Page 100,000 Signatures/Year 2 Pages per Document 200,000 Pages x $.03 US Mail 10,000 = $8,300 Courier (Overnight) 5,000 = $212,750 Shipping (Overnight) 10,000 = $175,000 Fax 25,000 = $750 Employee Hourly Wage = $10/Hour Documents Scanned = 20/Hour $.50 per Scanned Document 50,000 Documents x $.50 Employee Hourly Wage = $10/Hour Documents Filed = 10/Hour $.83 per Scanned Document 50,000 Documents x $ % of Documents are Lost 7,500 Lost Documents $20 to Find Lost Document 20% of Lost Documents are Never Found $40 to Reproduce Lost Document

Not including: Document Loss & Reproduction Costs Environmental Costs Lost Business Due to Delays Failure to Realize Full ROI of ECM System

SignatureRequired? Transfer of Liability? Physical signature required Signature Pad Prove who signed document Digital Signature Solutions (Both) Verify document is unaltered Certificate Based Digital Signature Authorization? Physical signature required Signature Pad Prove who signed document Digital Signature Solutions (Both) Verify document is unaltered Certificate Based Digital Signature

More information Available at: Product Blogs:

Questions?

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