Overview of OTP Records Independent Panel of Experts Briefing Notes Friday 5 October 2007 Ayodeji Fadugba Chief, Information and Evidence Support Section.

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Presentation transcript:

Overview of OTP Records Independent Panel of Experts Briefing Notes Friday 5 October 2007 Ayodeji Fadugba Chief, Information and Evidence Support Section Office of the Prosecutor

CURRENT REPOSITORIES OF INFOMATION: Zy records – Ordered, tagged and indexed for the most part (Invitation to visit) Vault Records Case Records Investigations Files Management Files Electronic Databases

Zy: Content Management Software Defense Documents Internal Rule 70 Material - Externally Contributed Rule 70 and other “special collection material” - Immigration files other material Witness Statements – a) Used in court and covered by protective orders and b) those not used but covered by our engagement to such witnesses General And Open Source Documents Rwandan Judicial Records Seizures –

OTP Vault – Original copies of Zy 1 million image pages of: Original statements from the field Stored and preserved in numerical order in acid free files and boxes (each page uniquely identified with ERNs) “Originals” received from different sources Tangible material Seized material Audio Video collection in original format : depreciating

Vault snapshot

Electronic Databases Zy Gelod Textmap Casemap Amin WMU database Sexual Assault database Case specific databases The Intranet

Other Hard Copy Records Investigations administrative files – In Kigali Tracking files - confidential Financial records – Confidential Informant records – Confidential Attorney Work Product – Currently held in office & containers raw Management Files – Different locations from Prosecutor Goldstone – Jallow (DP and COPs)

Current Levels of Protection Covered by legal instruments Covered by “moral” obligation of the Prosecutor Attorney work Product - Investigations work product Foreign cooperation Material Simply tagged confidential

Issues For Consideration OTP SPECIFIC ISSUES Balancing Confidentiality and Accountability Continued management of records under existing statutory or “moral” obligations Defining “need to know” Rule 115 fillings during the lifetime of our current convicts 11bis Transfers and continued investigative support

Issues for Consideration Developing from scratch a classification scheme in coordination with OTP ICTY before digitization work could begin Support to Law enforcement agencies who may want to proceed on our genocide cases or use our material in immigration decisions Preserving for their historical and academic significance Technical Considerations in choice of archiving database – Zy as an investigation specific database vs. Trim an archival database

Issues for Consideration Changing The Traditional Mindset On Archiving: Determine The Destination Of The Records Dealing with common records in OTP files and sealed judicial files Migration Issues Funding Consideration for ICTR Archiving setup Funding ARMS to support ICTR OTP & ICTY OTP: Uniform Classification scheme Common framework on tribunal specific issues: disaster recovery, retention and destruction protocol etc Cost of Migration Cost of maintenance over time due to changing technology – Technical Upgrades

Conclusion HELP!!!