1 Exchange Management : Archiving & Storage Do you really need 3rd party archiving with Exchange 2010? James Bushell Symantec Enterprise Vault Sales Specialist Symantec Enterprise Vault

Agenda Symantec Enterprise Vault 2 Today’s Management Challenges 1 Why Management? 2 The Solution: Symantec Enterprise Vault 3 Benefits & Closing 4

Agenda Symantec Enterprise Vault 3 Today’s Management Challenges 1 Why Management? 2 The Solution: Symantec Enterprise Vault 3 Benefits & Closing 4

Today’s Management Challenges Symantec Enterprise Vault 4 User mindset: keep everything forever Duplicated data causing more waste Unsustainable backup windows 1 Over retention increasing costs Infinite retention = infinite waste Increased litigation risk and exposure 2 Storage is cheap; search and review costly Improper use of backup systems Inefficient discovery processes 3 Information Growth & Waste Fear of Deletion Search is Always a Fire Drill

What If I Could…? Symantec Enterprise Vault 5 Challenges Keep data readily accessible to end users… Simplify search and e- discovery… Control.pst file proliferation… Reduce storage costs… Improve backup performance… Better manage unstructured information…

Agenda Symantec Enterprise Vault 6 Today’s Management Challenges 1 Why Management? 2 The Solution: Symantec Enterprise Vault 3 Benefits & Closing 4

Benefits Of Keeping Just What You Need Symantec Information Management 7 DR without a tape mountain Lower storage costs Lower legal & regulatory costs Fewer duplicate copies

Symantec Management Symantec Information Management 8 Archive First, Backup Less, and prevent data loss Protect Completely Delete based on Company Retention Policy Delete Confidently Proactive archive, index and search Search / Discover Efficiently Eliminate redundancy close to the source Dedupe Everywhere

Agenda Symantec Enterprise Vault 9 Today’s Management Challenges 1 Why Management? 2 The Solution: Symantec Enterprise Vault 3 Benefits & Closing 4

Symantec Enterprise Vault 10 Resource management Retention management Discovery management Flexible Policy-based Archiving Software Proven: 10+ years experience Intelligent: Ensures archive remains manageable Open: Investment protection by extending functionality Efficient: Minimizes footprint to maintain low TCO #1 Intelligent Archiving Solution 15,000+ customers and 31 M+ users archived Production customers archiving 5 M+ messages/day Deployments archiving 300K+ users Proven Technology

LEGAL Enterprise Archiving Platform (not just ) Symantec Enterprise Vault 11 CLASSIFICATION Store Migration Deduplication Compression Transparency Manage Retention Preservation Deletion Audit Archive Discover Search Guided Review Legal Hold Control INFO SEC SERVERS FILE SERVERS IM SERVERS SHAREPOINT LEGACY DATABASES DESKTOPS ECM HR END USERS

Works with Your Existing Architecture Symantec Enterprise Vault 12 OPEN APIs SERVERS FILE SERVERS IM SERVERS SHAREPOINT LEGACY DATABASES DESKTOPS ECM Store Open Storage 3 rd Party Content Manage Open Classification Encryption Open ECM Discover Open E-Discovery Open Search

How Archiving Can Help… SERVER FILE SERVER SHAREPOINT SERVER 13 Symantec Enterprise Vault ENTERPRISE VAULT Migrate information to archive 1 Apply deduplication 2 Reduce information stores 3 Expire data over time 4

Enterprise Vault Policies 14 Symantec Enterprise Vault Defines what/when to archive Enables automated deletion Distinct policies for , files, SharePoint, etc Retention folders for network shares Policies based on AD, OI, Individual, etc File Blocking for content control Policies

End-User Experience 15 Symantec Enterprise Vault User Access Dynamic shortcuts Preview archived content Forward, reply, delete Archive, restore and search via toolbar/menus Option for client-less deployment (“Universal Shortcuts”) Support for Domino and Outlook Web Access

Take Control of PSTs Files 16 2) Migrate PST Files into archive –Even with mobile users –Limited user action Enterprise Vault PC Network Share 1) Locate PST Files –Network servers –PCs 3) Dispose of PST Files –Delete, hide –Compact Transparent End-User Access Dedupe Across , Attachments, SharePoint, etc. Symantec Enterprise Vault

Ease Migrations to Exchange Exchange 200xExchange 2010 Single User Archive Symantec Enterprise Vault Efficient Storage Proactively archive most of data in mailboxes Archiving reduces time for mailbox move Data reduced because of single instance storage and compression

Stop using backup for archiving and legal holds "Why not use my backup files as an archive - all the information is in there, isn't it?“ Backups cannot sustain e-discovery requirements: – Multiple copies are discrepancies that need to be reconciled or explained. – Backups are not organized; e-discovery is looking for needles in a haystack – Backups often keep records beyond their retention policy – Pulling tapes, restoring and searching backups is time consuming – “Legal hold” in backup can wipe out your storage Symantec Enterprise Vault 18 10TB Backup only 2TB Backup + Archiving

Where Enterprise Vault Helps with E-Discovery 19 Enterprise Vault Discovery Collector Information Management Identification Preservation Collection Processing Review Analysis Production E-Discovery Timeline Presentation Collect & Preserve 2 Target custodians Search Apply legal hold Archive 1 Centralized Apply retention Records mgmt Review 3 Role-based workflow Analyses Report & audits Export 4 Native format Attorney review Coding tools Discovery Collector 2 Enterprise Vault 1 2 Discovery Accelerator 2 3 Discovery Collector Load File Creation 4

Discover Efficiently with Discovery Accelerator 20 Efficient Search Search all archived content and metadata Search by custodian, keyword, phrase, date range, etc. Search custom tags from classification engines Encrypted content is flagged Automatic legal hold Symantec Enterprise Vault

Tangible Results with Customers 21 Backup and Recovery 65% reduction in backup time eliminating stale data with archiving. Better Capacity Management US$1.5M savings by archiving s, reducing management costs Better Capacity Management US$1.5M savings by archiving s, reducing management costs Search and E-Discovery US$8.0 million in labor productivity gains, cost savings & cost avoidance Reduce Storage Costs 50% reduction in storage and server infrastructure total cost of ownership (TCO) Reduce Storage Costs 50% reduction in storage and server infrastructure total cost of ownership (TCO) Symantec Archiving Solution ©2009 Symantec. All Rights Reserved. Symantec Enterprise Vault

Agenda Symantec Enterprise Vault 22 Today’s Management Challenges 1 Why Management? 2 The Solution: Symantec Enterprise Vault 3 Benefits & Closing 4

Key Benefits Symantec Enterprise Vault Symantec Enterprise Vault 23 Control the growth of unstructured information Archive to reduce storage costs 65%+ Use deduplication to remove redundancy Improve backup and recovery speed by 65% 1 Apply repeatable retention and expiry policies Automated retention and deletion policies Control information sprawl in PST files Reduce volume of information for system upgrades and migrations 2 Centralize information for efficient search Create a centralized repository for ESI Reduce e-Discovery costs by 87% or more Manage legal hold in place and reduce duplicate copies 3

Summary – Enterprise Vault – Messages / Drivers Archive More – Back Up Less Archive Multiple Sources De-Duplicate at Source Migrations (Ex2010) Storage (Control, Management, Lower Costs) – Optimise Back Up and Restore efficiency – Move older data to lower cost storage platform Search / eDiscovery – How do you find it ??!! Governance and Compliance New Infrastructure, Virtualisation / Cloud – Keep applications and associated data “Mean and Lean” !! Symantec Enterprise Vault 24

Symantec Enterprise Vault 25 QUESTIONS ?? James Bushell EV Channel Sales Specialist

Thank you! Copyright © 2010 Symantec Corporation. All rights reserved. Symantec and the Symantec Logo are trademarks or registered trademarks of Symantec Corporation or its affiliates in the U.S. and other countries. Other names may be trademarks of their respective owners. This document is provided for informational purposes only and is not intended as advertising. All warranties relating to the information in this document, either express or implied, are disclaimed to the maximum extent allowed by law. The information in this document is subject to change without notice. Symantec Enterprise Vault 26 James Bushell EV Channel Sales Specialist