EOCEP Pretest Workshop Fall/Winter 2014–15 October 21, 2014 Located on eDIRECT under Documents/Presentations 1 7d6f715ae6c1ed49306afda862 Link to recorded presentation with audio:

TABLE OF CONTENTS 2 TOPICSLIDE NUMBER Key DatesSlide 4 ResourcesSlide 5 What’s New or ChangedSlides 6–11 PrecodeSlide 12 Online Testing - Training & Support - Preparation - Accommodations - Test Setup Permissions - Rosters & Test Tickets - Regenerating & Restarting a Test Slides 14–30 Slides 16–19 Slides 20–22 Slides 23–24 Slide 25 Slides 26–27 Slides 28–30 Paper/Pencil TestingSlides 30–42

CONTACTING DRC  DIRECT LINE:  For any technical online testing questions, STCs, TAs, and Technology Coordinators may contact DRC, with the DTC’s approval   eDIRECT:  FAX:

KEY DATES DATEDELIVERABLE Sept. 8-17Online Enrollment Oct. 7TAMs Delivered to Districts Oct. 21Pretest Workshop Nov. 3Online Testing Software, OTTs, and Tutorials Available Nov. 17Test Setup Available Nov. 17Secure Materials – Shipment 1 – Delivered to Districts Nov. 26Precode Labels Delivered to Districts Dec. 1 – Jan. 28STATE TESTING WINDOW Dec. 17Secure Materials – Shipment 2 – Delivered to Districts Feb. 2Last Day to Return Materials Feb. 2 – Mar. 27ALTERNATIVE TESTING WINDOW Mar. 6Data Files, ISRs, and Rosters Available on eDIRECT Mar. 20ISRs and Labels Delivered to Districts 4

RESOURCES Test Administration Manual for Online and Paper/Pencil Testing (October 7) DTC Supplement (October 7) STC/TA Training Tool (October 21) Online Testing Technology Training Presentation (October 21) DRC INSIGHT Technology User Guide (November 3) Electronic Security Checklists and Packing Lists (November 14) Each of the above resources will be available on eDIRECT on the date shown. 5

WHAT’S NEW OR CHANGED  GENERAL  New Algebra Course Code Intermediate Algebra: Functions & Modeling – 4117 Added to Answer Document, Header, and Test Setup  Test session durations in TAM Two (2) hours per test is recommended Afternoon test sessions must be scheduled with sufficient time to allow students to finish testing in one day  TA Field on paper answer document and online testing seating chart  Approved calculators – Refer to TAM page 16 6

WHAT’S NEW OR CHANGED  ONLINE TESTING  TSM update Version 7.0.X More information in INSIGHT Technology User Guide and in Technology Training Presentation (updated for FW )  Seating charts Required for every test session Secure and must be returned after testing Include: Layout of testing room Student first initial and last name Incorrect in TAM; above is the correct, required student name information Test session name TA Name 7

WHAT’S NEW OR CHANGED  OTT updates Oral Administration (HVA) OTT now available for all subjects Usernames and passwords appear on screen Public version of OTT available for standard (non-HVA) forms Accessed via Google Chrome INSIGHT software download not needed Available November 3 Updated to include technology enhanced (TE) item types for English Be sure to schedule practice sessions for students; separate from regular testing time. 8

WHAT’S NEW OR CHANGED  Procedures for Unlocking Tests See page B-26 in the TAM for actions to take It is not necessary to contact the SCDE if locking and unlocking occur in the same day.  Test Regeneration Automatic process when accommodations updated More information on slide 24 9

WHAT’S NEW OR CHANGED  Return of Nonscorable Materials Securely destroy: Student Test Tickets Testing Rosters Any paper with student writing Return via Completed security checklists and seating charts Materials returned via must not contain personally identifiable information (PII). 10

WHAT’S NEW OR CHANGED  PAPER/PENCIL TESTING  Electronic security checklists only Paper (triplicate) copies no longer provided 11

PRECODE  MATERIALS FOR PAPER/PENCIL TESTING  Order via Online Enrollment  UPDATE FILE  Precode labels for paper testers  Used to populate Test Setup for online testers  All students—paper and online—will be placed into test sessions  Use the PowerSchool precode fields for Customized Test Booklets and Oral/Signed Administration for all students 12

NOV. 3INSIGHT SOFTWARE AND TSM ONLINE TOOLS TRAINING (OTT) TUTORIAL NOV. 17TEST SETUP DEC. 1 – JAN. 28STATE TESTING WINDOW FEB. 2 – MAR. 27 ALTERNATIVE TESTING WINDOW ONLINE TESTING 13

ONLINE TESTING  SEATING CHART  Required for each online test session  Include test session name, TA name, all student first initials and last names, and seating locations Note requirement for student names above; incorrect in TAM  Can be created using graph paper or other paper  PowerPoint seating chart creator available on eDIRECT  Secure material; must be returned after testing  STCs send completed seating charts to DTCs; DTCs send via to SC Project Team 14

ONLINE TESTING – TRAINING & SUPPORT  DRC INSIGHT TECHNOLOGY USER GUIDE  Updated for Fall/Winter ; PDF on eDIRECT  Recommended that all DTCs and Technology Coordinators read and become familiar  Instruction for installation and management of INSIGHT software and Testing Site Manager (TSM)  Includes whitelisting information and troubleshooting tips  Supported platforms are printed in the User Guide iPads and Tablets are not supported 15

ONLINE TESTING – TRAINING & SUPPORT  TUTORIAL  Available via eDIRECT (no login required)  Desktop link when INSIGHT software is installed  Includes audio narration  Guides TAs and students through testing experience, including testing tools and navigation  Highly recommended to be used prior to Online Tools Training (OTT) May be used in a large-group setting 16

ONLINE TESTING – TRAINING & SUPPORT  ONLINE TOOLS TRAINING (OTT)  Available within INSIGHT software Regular and oral administration (HVA) versions available for all subjects  Public version available: Does not include audio for oral administration  Simulates the student testing experience Correct answers and scores not provided  Technology enhanced item types included for English  Highly recommended that students review as much as needed prior to testing; opportunity to become familiar with online testing tools and functionality 17

ONLINE TESTING- TRAINING & SUPPORT  TAM – TEST SETUP (eDIRECT)  Includes instructions and screen shots for managing testing Student – profiles and demographic information Test Sessions Print rosters and test tickets Monitor testing 18

PREPARE FOR ONLINE TESTING  Precode  Ensure PowerSchool information is up-to-date SCDE will extract on Oct. 27 Information used to populate Test Setup  Student Training  Schedule sessions for TAs and students to view the Tutorial  Schedule sessions for students to use the OTT Separate from and prior to the operational testing session 19

PREPARE FOR ONLINE TESTING  Testing Software  Read the TAM and DRC INSIGHT Technology User Guide  Prepare workstations for testing via INSIGHT Downloads (if needed) available on eDIRECT Nov. 3 If automatic updates were enabled, testing engine and TSM will update automatically. Test Engine X TSM – 7.0.X Check audio for oral administration (TTS and HVA) Test content for Fall/Winter available week of Nov

PREPARE FOR ONLINE TESTING  Test Setup  Provide permissions to STCs and TAs  Ensure all students are in a Test Session Add students as needed Update demographics and accommodations as applicable Check that a valid Reported SIDN is entered for a student, if different from the Tested SIDN  Print Testing Rosters Reminder: seating chart needed for each session  Print Student Test Tickets Do not distribute to students until prompted by the test administration script 21

ONLINE TESTING ACCOMMODATIONS ONLINE ACCOMMODATION FEATURES Oral Administration Human Voice Audio (HVA) for directions, items, and passages (same audio as CD-ROM) Text-to-Speech (TTS) for tools and Help content Schools must provide headphones Loose-Leaf Same as regular Form A test Loose-Leaf + Oral Administration Same features as oral administration; student must also have loose-leaf accommodation Schools must provide headphones 22

ONLINE TESTING ACCOMMODATIONS ONLINE ACCOMMODATION FEATURES Large-Print Fully scalable; students can view items in larger format by testing at workstation with larger monitor Text and graphics approx. 30% larger, depending on monitor size and screen resolution Same scaling of items using a 20-inch monitor versus a standard 15-in monitor Large-Print + Oral Administration Same features as oral administration; student must also have large-print accommodation Schools must provide headphones Sign Language Same Form C test a paper/pencil student would receive Note: Video Sign Language (VSL) is not available for Fall/Winter

TEST SETUP – PERMISSIONS PERMISSIONALLOWS USERS TO: Online Testing – Secured Resources (Nov. 3)View secured online testing downloads Test Setup – Primary Window (Nov. 17)Access Test Setup Students – Add/EditAdd/edit students and student data for online testing Students – Download StudentsDownload list of student information for all students in a school Students – Search/ViewSearch/view student data and download search results Teachers – Add/EditAdd/edit teachers who have students testing online Teachers – Search/ViewSearch/view teacher data and download search results Test Session – Add/EditAdd, edit, and deleted test sessions Test Session – Search/ViewSearch/view test session data and download search results Test Session – Status SummaryView testing status summary information Test Setup – View Student StatusView status of Not Started, In Progress, or Complete Test Tickets – View/PrintPrint student test ticket and view individual ticket status Test Tickets – View Questions AttemptedSee questions attempted by students against total number of test questions SC Project assigns permissions to DTCs. DTCs assign to STCs, TAs, and Tech Coordinators as needed. 24

TEST SETUP – ROSTERS & TICKETS  TESTING ROSTER  Contains form number and username/password assigned to each student  Can be exported to Excel spreadsheet  Can be used as security checklist to sign in/sign out test tickets  Secure material – must be distributed, collected, accounted for, and securely destroyed following testing May not be transmitted via or insecure fax 25

TEST SETUP – ROSTERS & TICKETS  STUDENT TEST TICKETS  Generated automatically  Contain all login information needed to begin testing Passwords are case sensitive  STC or TA prints tickets and roster prior to testing  TA verifies that each student has the correct ticket  Tests activated once a student logs in with username and password printed on ticket Stagger logins to help avoid login issues due to bandwidth  Secure material – must be distributed, collected, accounted for, and securely destroyed following testing 26

REGENERATING A TEST  AUTOMATED PROCESS  If a student’s accommodations are updated, the ticket will be automatically updated, if needed.  eDIRECT message will tell user if a new ticket needs to be printed.  If accommodations are updated for a student who has started testing the ticket will not automatically regenerate. DTCs should contact the SCDE for any students who start testing without the appropriate accommodations. 27

RESTARTING A TEST  Students can “Pause” and then have 20 minutes to resume testing  If student does not return within 20 minutes, student can log in later the same day using the same test ticket  Student responses, sticky notes, highlighters, flags, and cross- offs will be saved  A test may be exited due to inactivity (fire drill, student left without clicking “Pause”)  If student does not return within 20 minutes, student can log in later the same day using the same test ticket  Student responses, sticky notes, highlighters, flags, and cross- offs will be saved 28

RESTARTING A TEST, cont.  If the student does not resume testing that day, contact the SCDE and SC Project Team for approval to have the student’s test unlocked (see page B-26 of the TAM for actions to take).  If a student submits a test by mistake:  If testing is to resume the same day, contact the SC Project Team to have the student’s test unlocked.  If testing is to resume a different day, contact the SCDE for approval to unlock the student’s test. Then contact the SC Project Team to have the test unlocked. 29

PAPER/PENCIL TESTING DEC. 1 – JAN. 28STATE TESTING WINDOW FEB. 2 – MAR. 27 ALTERNATIVE TESTING WINDOW 30

MATERIALS  Inventory materials immediately upon receipt  Record any missing materials  Notify the SC Project Team if something was not received  Order Additional Materials as needed  Consider reuse and intra district transfer first  Order on eDIRECT: Materials – Additional Materials If order is placed by 4pm EST, materials delivered next day 31

MATERIALS  SECURITY CHECKLISTS  Electronic format only; available on eDIRECT  Used to track and monitor receipt and distribution of materials Sign out and sign in all materials to STCs and TAs Indicate date materials were packaged for return Record notes  STCs completed checklists to DTCs; DTCs all checklists to SC Project Team 32

MATERIALS – Form A  REGULAR FORM A  Test Booklet  Answer Document  Oral Administration Script Use with base form (form number ends in zero) of Form A TB when oral admin is identified in IEP  Audio CD-ROM Use with base form of Form A TB when oral admin is identified in IEP PC-compatible 33

MATERIALS – Form A  LOOSE LEAF  Test Booklet Algebra, Biology, USHC – one question per page English – passage over multiple pages; multiple items per page  Answer Document Not included in the test packet Answers must be recorded in an answer document for scoring  Oral Administration Script Can be used with loose leaf test booklet 34

MATERIALS – Form A  LARGE PRINT  Test Booklet Algebra – reference sheet and large print ruler also included  Answer Document Not included in the test packets Answers must be recorded in an answer document for scoring  Oral Administration Script Can be used with large print test booklet 35

MATERIALS – Form C  SIGN LANGUAGE  Test Booklet  Answer Document Not included in the test packet Answers must be recorded in an answer document for scoring  Sign Language DVD Use with Form C TB when signed admin is identified in IEP ASL and PSE available on the same DVD Use with DVD player or computer with DVD capabilities 36

MATERIALS – Form C  BRAILLE  Test Booklet Print and brailled versions Braille TA notes also included Algebra – braille reference sheet and braille ruler included  Answer Document Not included in the test packet Student may use a braillewriter or other method. TA transcribes responses into answer document.  Braille Oral Admin Script/Braille Audio CD-ROM Use with Form C TB when oral admin is identified in IEP PC-compatible 37

LABELS  DO NOT SCORE LABEL  Apply to answer documents that should not be scored  Return in a nonscorable box  Do not label unused/ shrinkwrapped documents  PRECODE LABEL  Provide for paper/pencil testers based on Update File 38

ANSWER DOCUMENTS  One per subject – Form A and Form C testers  Students must record responses in an answer document  If IEP allows student to respond in the test booklet, the TA and monitor must transcribe responses into an answer document  PS# and Student State ID – start coding at left; leading zeroes not necessary  Do not open unused, shrink-wrapped packages  TA INITIALS – added to front of answer document  Instructions in TAM for students to code TA initials 39

ANSWER DOCUMENTS 40

SCHOOL/CLASS HEADER SHEET  F/W header is brown  Complete one for each class and subject area  Use leading zeroes for section number  Ensure Tested School and Reported School SIDNs are valid  SC Project Team will contact you with any discrepancies 41

RETURN PROCEDURES  Verify correct coding of answer documents and headers  Contact UPS  Materials return deadline: February 2  DRC Return Labels  Scorable: Green  Nonscorable: Grey  UPS-RS Labels  Scorable (Next Day Air): White  Nonscorable (Ground): White  Follow Return Procedures and Packaging Instructions in the TAM 42

QUESTIONS 43

CONTACTING DRC  DIRECT LINE:  For any technical online testing questions, STCs, TAs, and Technology Coordinators may contact DRC, with the DTC’s approval   eDIRECT:  FAX: