6 C H A P T E R © 2001 The McGraw-Hill Companies, Inc. All Rights Reserved1 Electronic Mail Electronic mail has revolutionized the way people communicate when they cannot talk in person. On the Internet, if both the sender and the receiver log on frequently, it is possible to exchange several messages with someone in a single day.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved2 C H A P T E R 6 Objectives:  Understand what an account is and know how to get one set up for you.  Select an client for use in sending, receiving, and filing messages.  Configure your client so you can begin using .  Send, receive, answer, forward, and file e- mail messages.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved3 C H A P T E R 6 Objectives:  Create a signature file that will identify who you are at the end of your messages.  Know how to attach files to your messages.  Avoid catching harmful viruses that can be transmitted in attachments.  Use an address book to keep track of the e- mail addresses of people to whom you send mail.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved4 C H A P T E R 6 Objectives:  Create a mailing list that enables you to send a message to several people at once.  Search your stored mail messages to find things you have filed for future reference.  Deal with unwanted mail and detect fake mail IDs.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved5 C H A P T E R 6 Objectives:  Encrypt your mail so only the person receiving it can read it.  Read your mail with a Web-based service.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved6 C H A P T E R 6 Getting an Account on a Host Computer  You get the account from your Internet service provider (ISP).  When the ISP sets up your account, you will be told what the name of your account is.  In addition to being told the name of your account, you will be given a password that you must enter each time you log on to your account.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved7 C H A P T E R 6 Selecting an Client  Netscape Messenger  Netscape’s client is called Netscape Messenger.  Netscape Messenger is part of the Netscape Navigator browser suite.  Microsoft Outlook Express  The client in Microsoft Internet Explorer is called Outlook Express.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved8 C H A P T E R 6 Configuring Your Client  Configuring an client means telling it the essential information it needs to know, such as the IP address of your ISP’s mail server and the name of your account.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved9 C H A P T E R 6 Configuring Your Client in Netscape Communicator The Netscape Preferences dialog showing Mail Server Options. The Netscape Preferences dialog showing Mail Server Options The Netscape Mail Server Properties dialog. The Netscape Preferences dialog showing the Identity options.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved10 C H A P T E R 6 Configuring Your Client in Internet Explorer The first of Internet Connection Wizard’s five setup screens.The Internet Connection Wizard’s Mail Server setup screes.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved11 C H A P T E R 6 Sending Mail Send Button

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved12 C H A P T E R 6 Reading Mail in Netscape

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved13 C H A P T E R 6 Reading Mail in Outlook Express

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved14 C H A P T E R 6 Answering Mail You can reply to the message while it is on your screen.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved15 C H A P T E R 6 Forwarding Mail  Instead of having to go through all of the steps needed to copy and paste the message into a new message window, you can simply forward the message.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved16 C H A P T E R 6 Filing Messages  Creating an Folder  To file mail, you can create different folders regarding different topics.  Filing Mail into an Folder  You can file mail in any folder on your computer.  Retrieving Mail from an Folder  Filing mail would serve no purpose without a way to retrieve it when you want to refer to it again.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved17 C H A P T E R 6 Filing Messages The New Folder dialog in Netscape Messenger. The Create Folder dialog in Outlook Explorer.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved18 C H A P T E R 6 Creating a Signature File  When you send someone an message, it’s nice to include information about yourself.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved19 C H A P T E R 6 The Identity Category of the Netscape Preferences dialog. Setting Up a Signature File The Outlook Express Signatures tab in the Options dialog.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved20 C H A P T E R 6 Sending and Receiving Mail Attachments  A mail attachment is a file that you attach to an message.  When you send the message, the attached file gets sent along with it.  File attachments can be virtually any kind of file that you are accustomed to using on your computer.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved21 C H A P T E R 6 How to Read an Attachment  Each file appears as an icon toward the bottom of the message. To open the file, simply double-click its icon.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved22 C H A P T E R 6 How to Avoid Catching Viruses from Attachments  The viruses spread through attachments when you open them.  Use extreme caution whenever you open an attachment, especially if it has an executable filename extension such as.exe,.bat,.class, or.vbs

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved23 C H A P T E R 6 Address Books  Adding a Name to Your Address Book  Addressing to Someone Listed in an Address Book  Addressing to Groups of People To avoid having to look up a person’s address every time, you can record it in an address book.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved24 C H A P T E R 6 Address Books Adding a Name Netscape Communicator The Netscape Address Book window. The Netscape Add User dialog.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved25 C H A P T E R 6 Address Books Adding a Name Outlook Express The Outlook Express Address Book window. The Outlook Express Properties dialog for a new contact.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved26 C H A P T E R 6 Addressing to Groups Netscape Mailing List dialog Outlook Express Properties dialog for a group. Outlook Express Select Group Members dialog.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved27 C H A P T E R 6 Searching Messages  When you have a lot of accumulated mail, you will eventually lose track of where everything is. Happily, you can search your mail messages to find things. The Netscape Search Message dialog.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved28 C H A P T E R 6 Searching Messages The Outlook Express Find Message dialog.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved29 C H A P T E R 6 Dealing with Unwanted  Just delete it.  Send a reply indicating your disdain for the unwanted mail. There are two ways to deal with unwanted

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved30 C H A P T E R 6 Using Mail Filters  You can block mail from unwanted sources by using mail filters.  A mail filter blocks mail that comes from e- mail addresses that you forbid.  You can also block mail by filtering key words in the subject line.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved31 C H A P T E R 6 Using Mail Filters Netscape Filter Rules dialog. Outlook Express Filter Rules dialog.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved32 C H A P T E R 6 Detecting Fake Mail IDs  If you get mail saying it’s from someone that you doubt actually wrote the message, you can get more information about where the message came from by revealing the headers of the mail message

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved33 C H A P T E R 6 Encrypting Your Mail  Encrypting means to run the message through an encoder that uses an encryption key to alter the characters in the message.  Unless the person wanting to read the message has the encryption key needed to decode it, the message appears garbled.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved34 C H A P T E R 6 Priorities  Both Netscape and Microsoft support a priority-setting option that lets you set the priority of an message.  You set this option when you send a message.  When it arrives at its destination, it has a priority flag indicating how important it is.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved35 C H A P T E R 6 Priorities The Netscape Priority menu. The Outlook Express Priority menu.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved36 C H A P T E R 6 Return Receipt Requested  To verify the receipt of a message, you can set an option for the person’s client to send you a return receipt when the person opens the message.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved37 C H A P T E R 6 Return Receipt Requested Netscape Return Receipt option. Outlook Express Return Receipt Option.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved38 C H A P T E R 6 Spell Checking To spell check an message with Netscape, click the Spelling button in the Composition window. If you are using Microsoft Internet Explorer, click the Spelling button in the New Message window.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved39 C H A P T E R 6 Reading Mail on the Web  Several Internet service providers make it possible for you to read your mail on the Web, using a Web browser instead of an e- mail program.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved40 C H A P T E R 6 Web-based  Several Internet portal sites offer Web-based services.  Anyone can register at the portal to receive a free Web-based account.  Then you can read and send mail with your browser.  Popular Web-based services are at hotmail.com and mail.yahoo.com.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved41 C H A P T E R 6 Sending Mail as HTML  HTML enables you to include in a message bolding, italics, underlining, colors, fonts, and special symbols that do not get transmitted in plain text messages.

© 2001 The McGraw-Hill Companies, Inc. All Rights Reserved42 C H A P T E R 6 Sending Mail as HTML The Netscape Mail Format options. The Outlook Express Mail Format options.