The Online Faculty Credentialing Database (OFCD) is a web-base system used to propose and approve faculty teaching credentials and provide Palm Beach State College with the data from these transactions in a centrally located database.
Pen and paper process approval Decentralized system of credentialing Background “The old way of doing things”
SACS Directive Provide electronic records of faculty credentials for review Centrally located information to consolidate records and eliminate duplication
Database Development “Draft”, “Test”, “Alter”, “Beta Test”, “Train”, “Implement” Design Meetings Design Database Test Design
“Draft”, “Test”, “Alter”, “Beta Test”, “Train”, “Implement” Revise the Database OFCD IRM Beta Test on One Campus July-Dec Train Users College-wide Database Development
College-wide Conversion to Online Faculty Credentialing System January 2007 OFCD
The Database “The complete process”
Administrator Access for demonstration or troubleshooting.
Welcome screen for all users
Approval Tracking Screen
Request Set-up Screen
Request view of roster
Graduate course addition to roster
View of Graduate Course Input Screen
Adding graduate course information
Resulting graduate course entry
Graduate course listing on request roster
Searching for courses to credential
Select multiple courses to credential
Resulting credentialed course listing
Corresponding course listing on request roster
Sending request to next reviewer
System notice of advancement of request to next reviewer
notice to next reviewer with request link
Second level reviewer screen
Second reviewer accesses same request roster
Second reviewer can now alter information in request
Second reviewer notice of request being forwarded to next reviewer
Sample from 2 nd reviewer to next
Progression of request reflected on all reviewer screens
Final Reviewer (FR) sends request to be posted on IRM system or to Deans’ Council for approval
System notice of to Deans’ Council (DC) requiring review and approval vote
Sample of notice to DC member
FR screen monitoring DC vote
FR view of DC vote tally screen for request
Continued view of DC vote tally screen for request showing required actions needed
Vice President of Academic Affairs (VPAA) Screen shot
VPAA request screen and voting choices
FR view of DC vote tally screen before VPAA vote
VPAA can view same request roster as reviewers.
System records that VPAA has reviewed and voted on this request
FR view of DC vote tally screen after VPAA vote
FR view of request with VPAA vote
Request view with DC vote posted
And proposed credentialed course
Hold utility created to wait for HR processing
Hold utility shows DC vote and waiting HR information
Faculty Update Screen to include HR information
Request ready for FR to send to IRM for posting
System notice of to IRM
IRM rep welcome screen
IRM rep Upload Queue screen
IRM rep has access to same request roster
Request view with DC vote posted
And proposed credentialed course
IRM rep loads course into College system and completes request
System notice of notice to all reviewers and DC of request completion
Betty Dente A Credentialing request has been completed and input into the IRM System. Ana M. Porro is credentialed for: PHY 2053 General Physics I Demo to reviewers and DC on completed request
Originator can check faculty roster for new course
View current file
View current roster
Added information will now be displayed as current
Added courses will now be displayed as current
Development “Additional programming” Online Drill-down and Standard Reports Faculty Roster for Current Term Online Licensure Updating Course Number Search and Replace ENC 1101 now ENC 1121
Contact Information David W. Edmonds Palm Beach State College MS #19 Senior Analyst Institutional Research and Effectiveness 4200 Congress Avenue Lake Worth, FL Database Development and ProgrammingDatabase Concept and Training Kathleen A. Gamble Palm Beach State College MS #51 Academic Coordinator Academic Services 4200 Congress Avenue Lake Worth, FL