Department of Finance and Administration Office of the Mississippi Management and Reporting System 1 MAGIC ERP Workshop April 29, 2009

2 2  Welcome and Introductions  Housekeeping  American Recovery and Reinvestment Act  MAGIC Status  Breakout Sessions  Lunch  Breakout Sessions, cont. Agenda

3 3 American Recovery and Reinvestment Act  General Overview  GOALS Impact  MAGIC Overall Impact

Department of Finance and Administration Office of the Mississippi Management and Reporting System 4 MAGIC Status April 29, 2009

5 5  Alternative 1 Continue the Current Model  Alternative 2 Enhance the Legacy Systems  Alternative 3 Implement an Enterprise Resource Planning (ERP) System Alternatives

6 6  Acquire a new Statewide ERP system using commercial off-the-shelf software  Follow the five-phase approach to implement Finance and Procurement followed by HR/Payroll  Finance the MAGIC initiative with a combination of bond funds and current appropriations Recommendations

7 7 Why not Alternatives 1 or 2?  Postponing the inevitable  Costs associated are lost  Age of current technology  Trained staff are retiring  SAAS has no vendor support  Every infrastructure software upgrade introduces additional risks of critical system malfunctions  Economic climate places existing niche system components in jeopardy Additional risks are listed in the MAGIC Business Case

8 8 MERLIN 1996 SAAS 1989 ACE 2003 MELMS 2005 I2K 2001 PayMode® Payments – 2002 WebProcure® 2007 Banking System Current System Architecture VitalChek 2001 E-Gov Portal PATS Early 1980s BRICKS 2010 Protégé Enterprise Asset/Fleet Management Genie SPAHRS 1997 Invoicing – 2007

9 9 MERLIN 1996 ACE 2003 MELMS 2005 I2K 2001 PayMode® Payments – 2002 Banking System VitalChek 2001 E-Gov Portal BRICKS 2010 MAGIC Finance & Procurement SPAHRS 1997 Phase 3 – Finance & Procurement Invoicing – 2007

10 MERLIN 1996 PayMode® Payments – 2002 Banking System VitalChek 2001 E-Gov Portal BRICKS 2010 MAGIC Finance & Procurement HR / Payroll Phase 4 – HR / Payroll Invoicing – 2007

11 PayMode® Payments – 2002 Banking System VitalChek 2001 E-Gov Portal BRICKS 2010 MAGIC Phase 5 – On-going Support Invoicing – 2007

12 ERP Benefits  Improved Security / Single Sign-On  Fully Integrated Functions  Workflow Capability  Expanded Standard and Adhoc Reporting  Up to Date Technical Architecture  Document Repository Additional benefits are listed in the MAGIC Business Case

13 Risks of Implementing ERP  Costs  Scope of Change  Insufficient Staffing  Insufficient Funding  Ongoing Statutory Mandates  Ongoing Operational Needs

14 Accomplishments  Functional Requirements 60+ meetings held with subject matter experts 1,000+ given on-line access to review and provide feedback 7,000+ requirements identified  Business Case Analysis (BCA) Adopted  Documented “As-Is” processes

15 Next Steps  Obtain control agency requirement approval  Obtain ITS approval (4/30) to complete RFP  Document “To-Be” processes  Obtain Task Force approval of requirements  Develop RFP Evaluation Team  Complete, Release & Evaluate Software RFP  Develop, Release, & Evaluate Implementation Services RFP

16 Software RFP Timelines

17 SPAHRSSAASMERLIN WebProcure MELMS I2K There are no more outlets without … Why do we need MAGIC?

18 MELMS

19 Breakout Sessions  Participating Vendors ADP Cogsdale Empower Kronos Lawson Oracle SAP

20 Questions?

Department of Finance and Administration Office of the Mississippi Management and Reporting System 21 DFA/MMRS 501 North West Street, Jackson, MS A Woolfolk Building P. O. Box 267, Jackson, MS Phone: (601) Fax: (601) MAGIC ERP Workshop