Utility Relocation Electronic Document Management System (UREDMS) Name of the Conference City, State Date Utility Relocation Electronic Document Management System

Utility Relocation Electronic Document Management System HW Survey: GCEDMS/UREDMS Fall 2009

Utility Relocation Electronic Document Management System The Electronic Filing Cabinet Captures, Stores and Indexes Paper Documents Interacts with Utility Relocation Data Work Items and Queues Promote Timely Task Completion Project Management Tool

What Does UREDMS Encompass? Web-based Project Planning and Construction Facilitator Internal DOT Utility-Related Communications Preconstruction Office Utilities Office Right of Way Office Maintenance Office Traffic Operation External Communications Municipalities Utility Companies Utility Relocation Electronic Document Management System

Preconstruction Benefits Expedited Project Delivery Quicker Document Submissions and Revisions Faster Review Completion Time Time and Cost Savings Reduces Permitting Conflicts of New Utility Facilities on Proposed Projects Reduced Unplanned Relocations and Encounters with Unknown Utilities Streamlined/Standardizes Processes More Efficient Utility Section Office Operation Utility Relocation Electronic Document Management System

Utilities Benefits Expedited Document Communication Process Time Savings Standardization Statewide Processes/Procedures Dollars Manpower Reduced Potential for Legal Challenges Utility Relocation Electronic Document Management System

Future Benefits Improved Project Tracking Capability Improved Inventory/Storage Document Retention which Enables Informed Decision Making Improved Asset Management Promotes Paperless Processes and “Greener” Agencies Utility Relocation Electronic Document Management System

Larry Ditty Chief Utility Relocation Administrator Pennsylvania DOT Michael Bolden Assistant State Utilities Engineer Georgia DOT Mollie Zauner Assistant Utilities Engineer Minnesota DOT Nick Lefke Utility Coordinator Michigan DOT The Lead States Team JoAnn Kurts Utility Relocation Engineer Louisiana DOTD Chuck Schmidt, P.E. Chief of Design Services New Hampshire DOT Jesse Cooper, R.P.L.S. Mapping, Survey and Utility Section Director Texas DOT Eric Felty Acting Section Chief of System Project Development Pennsylvania DOT Utility Relocation Electronic Document Management System

Note: The next 20 slides are examples of the Lead States processes. It is suggested to select 3 to 5 of these examples to discuss during your presentation and remove the rest. Utility Relocation Electronic Document Management System

PENNDOT Next 6 Slides Utility Relocation Electronic Document Management System

Utility Relocation Electronic Document Management System PENNDOT ELECTRONIC DOCUMENT MANAGEMENT SYSTEM (EDMS) EDMS Functions as a Virtual Filing Cabinet UREDMS is part of EDMS used for Utility Relocations UREDMS Internal is Intranet Based UREDMS External is Internet Based

PENNDOT’S INTERNAL UREDMS WORK MANAGER SCREEN

PENNDOT’S UREDMS EXTERNAL (WEB BASED) HOMEPAGE

EXTERNAL UREDMS CURRENT PROJECT WORK SCREEN

UREDMS E-TRAINING ftp://ftp.dot.state.pa.us/transfer/UREDMS/eTraining/ ftp://ftp.dot.state.pa.us/transfer/UREDMS/eTraining/

Simple On-Screen Tutorial Utility Relocation Electronic Document Management System

GADOT Next 3 Slides Utility Relocation Electronic Document Management System

Combines Existing Data Utility Relocation Electronic Document Management System

Promotes Uploads and Standardization Utility Relocation Electronic Document Management System

Easier Search and Information Retrieval Utility Relocation Electronic Document Management System

LADOT Next 3 Slides Utility Relocation Electronic Document Management System

Summary of all utilities located in the DOTD right-of-way on the selected project

Invoice information for payment voucher to reimburse DOTD liability in utility relocation

Status of key dates for the selected utility operator

MDOT Next 4 Slides Utility Relocation Electronic Document Management System

Success To-Date Utility Relocation Electronic Document Management System Reliable Information Provided to DOT and Utilities thus Creating a More Accurate & Efficient Project Certification Advanced/Integrated Cost Process Systematic Process Standardizes Utility Permitting and Coordination Improved Customer Service (Internal and External)

Looking Forward Utility Relocation Electronic Document Management System Coordination – Cooperation – Communication Timely, Efficient Relocations Projects, Efficiently Designed Cost Efficient

Questions and Comments? Utility Relocation Electronic Document Management System Utility Relocation Electronic Document Management System (UREDMS)

Larry Ditty Chief Utility Relocation Administrator Pennsylvania DOT Michael Bolden Assistant State Utilities Engineer Georgia DOT Mollie Zauner Assistant Utilities Engineer Minnesota DOT Nick Lefke Utility Coordinator Michigan DOT The Lead States Team JoAnn Kurts Utility Relocation Engineer Louisiana DOTD Chuck Schmidt, P.E. Chief of Design Services New Hampshire DOT Jesse Cooper, R.P.L.S. Mapping, Survey and Utility Section Director Texas DOT Eric Felty Acting Section Chief of System Project Development Pennsylvania DOT Utility Relocation Electronic Document Management System